e-News from the Office of the Provost                    Spring 2018, vol. 2 

Provost's Message 
Dr. Sylvia Alva

I am pleased to announce that this weekend the conversion of PeopleSoft for Q2S went very well. What an impressive team effort!!! - the cross-divisional team from Information Technology, the Registrar's Office, Admissions, Financial Aid, Academic Programs, Academic Advising and Student Financial Services made a very complex process seem easy.  The reality is that it was anything but easy.  The team set up, tested and validated key PeopleSoft functions before we could move to the new system. Q2S conversion is a major accomplishment and milestone for the entire campus and I want to express my appreciation and thanks to everyone who played a role in reaching this milestone. I want to especially thank Dr. Francelina Neto, the Director of Semester Conversion, for coordinating and guiding Academic Affairs through this key milestone. Great job!
 
Now that the system is set up for the semester calendar in Fall 2018 and beyond, the campus will continue to focus on academic advising and course scheduling. In fact, today, April 16, is the first day of priority registration for Summer 2018. You have probably seen throughout the campus the signs promoting summer registration that encourage students to enroll in summer to "Go Farther and Go Faster." Summer 2018 has been designed to facilitate the degree completion of those students who can graduate before Fall 2018. Look for information that we will be sending out soon that provides specific details on summer completion grants that we will make available to students who are within 1-2 courses away from their degrees to assist them in enrolling and graduating in Summer 2018.
 
Switching gears, as the 2017-18 faculty searches are winding down, we have been extending employment offers to new faculty who will join us in August 2018. We are excited about their potential contributions to our inclusive polytechnic approach. I am also pleased to announce that in 2018-19, Cal Poly Pomona will be recruiting 46 tenure track faculty, with a Fall 2019 start date. We will be announcing very soon the departments that will receive new tenure-track lines. We will be working closely with search committees and Deans to support their efforts to select the best candidates from a broad and diverse pool of applicants. To that end, I am pleased to announce that Dr. Michael Page, from the Department of Chemistry and Biochemistry, has been appointed Provost Fellow for Inclusive Faculty Recruitment. In this role, Dr. Page will work closely with the AVP for Faculty Affairs and Linda Hoos (Chief Diversity Officer), to support faculty and equity liaisons who serve on faculty selection committees. There will be additional financial resources available to expand department and campus-wide recruitment efforts. 
 
Also, I am pleased to announce that Dr. Angela Shih, from the Department of Mechanical Engineering, has been appointed Provost Fellow for Project-based Learning, in a partnership with MIT Beaver Works.  Using a blended approach, the goal is to design and offer a summer academy for students from various high schools to participate in technical, hand-on, team projects that leverage their diverse perspectives, problem-solving skills and creativity. 
 
There is a lot happening on campus.  I encourage you to read the other segments of the newsletter to stay informed and engaged.  I want to take this opportunity to announce several recent appointments in Academic Affairs. As the other searches come to an end, those announcements will be widely disseminated.
  • Dr. Iris Levine has been appointed Dean of the College of Letters, Arts and Social Sciences.
  • Ms. Betty Huff, has been appointed the Interim AVP for Enrollment Management & Services as the search for a permanent Senior AVP for Enrollment Management & Services continues.
  • Mr. Daniel Parks, has been appointed the new Registrar.  His first day on campus will be May 23, 2018.
  • Mr. Charles Conn, has been appointed Associate Director in the Office of Financial Aid and Scholarships.  His first day was April 9, 2018.
In closing, I look forward to seeing you around the campus or at one of the many special celebratory and community events scheduled for this spring on campus, including commencement.  I appreciate everything that our faculty and staff do to make Cal Poly Pomona the model inclusive polytechnic university. 

Academic Planning
Dr. Sep Eskandari

Academic Master Plan
T he Division of Academic Affairs continues to make progress with the Academic Master Plan. Through a year-long, consultative, and iterative process, which included several rounds of feedback from students, faculty, staff, and administrators, the Academic Master Plan Steering Committee has identified eight (8) essential elements that collectively describe Cal Poly Pomona as an inclusive polytechnic university. These elements are captured in the diagram. Please visit the Academic Master Plan web site for additional information and for the latest updates ( http://www.cpp.edu/~academicplan/ ).

Summer 2018 Classes
S tudent registration for Summer 2018 starts on April 16, 2018. Academic departments have worked diligently to assemble a robust summer 2018 schedule of classes. In addition to classes that have been popular in previous summers, the summer 2018 schedule contains a large number of classes needed by students who have eight (8) or fewer units to graduation. Faculty have also worked hard to prepare their courses to be pedagogically sound for the 5-week summer session by participating in workshops offered by the Faculty Center for Professional Development.

Fall 2018 and Spring 2019 Classes
Student registration for Fall 2018, our very first semester term, will start on May 2, 2018. Academic departments have completed work on the Fall 2018 schedule of classes, and are now completing the Spring 2019 schedule of classes.



Faculty Affairs
Rosalinda Velasco

Semester Conversion
In alignment with reaching the finish line towards our semester conversion initiative and to ensure a seamless semester transition, the Office of Faculty Affairs in collaboration with the Payroll Department, will conduct training for College and Budget Analysts on the new process requirements for entering faculty semester contracts into PeopleSoft.
 
New or Renewing 3-year temporary faculty evaluations due to respective 3-year Lecturers by June 1, 2018, please see calendar for details.
 
 
Employee Development
In support of our strategic initiative centered on the advancement of organizational development and employee excellence, the Faculty Center will be facilitating the following engagement workshops for CPP employees:
 
Open to all employees:
 
Open to Cal Poly Pomona faculty
Blackboard Wrangling Workshop:  This hands-on-keyboard workshop will focus on using Blackboard's capabilities to streamline class administration and to reduce student confusion (and therefore email load!) via organizing activities and content 


Student Success
Dr. Terri Gomez

Semester Conversion
Faculty and staff are encouraged to continue to visit  Semester Conversion website to view updated semester conversion tools and resources. There is also an updated list of semester conversion advising training's for Spring 2018.
 
University Advising
There are several upcoming advising events scheduled for Spring 2018, including two NACADA webinars and the annual Outstanding Advisor Awards reception. For more information on these events or to register, please visit the Advising Professional Development website. Space is limited, so interested individuals are encouraged to sign-up early.
 
Semester Conversion: The Game
Students will have another opportunity to win parking permits, theme park tickets and CPP items in the spring round of Semester Conversion: The Game. Completed game cards are due May 25.

Supplemental Instruction
The Office of Student Success is hosting a half-day Supplemental Instruction (SI) workshop facilitated by the  International Center for Supplemental Instruction. Space is limited. Please send emails of interest to doralee@cpp.edu.

Student Success Forum
The Office of Student Success will hold a Student Success Forum on Friday, May 25 from 9:00 - 11:00 am. This session will include updates on key student success topics including Early Start and EO 1110 as well as Semester Conversion policies and processes. Please RSVP here by May 22. Space is limited. 

Summer 2018 Completion Initiative
In an effort to graduate more students before semester conversion, seniors who are 1-8 units to degree may be eligible for summer funding to cover tuition, books, parking and one meal per day. Eligibility for this summer completion package is NOT dependent on financial aid status. Students can apply at: http://www.cpp.edu/~studentsuccess/documents/Summer_Financial_Aid_Request_2018_Completion_Initiative.pdf.  Students can get more information at the Bronco Advising Center. Priority registration for Summer 2018 begins April 16 and general registration begins on April 18. Please encourage your students to register for summer classes and apply for funding. 

Academic Programs
Dr. Larisa Preiser-Houy
 
Cal Poly Pomona's WSCUC Institutional Report will be submitted to the WSCUC Commission on December 4, 2018. The Offsite Review of the report is scheduled for February 12, 2019, and the onsite Accreditation Visit will be held in the Fall 2019 term (October 29-31, 2019).
 
On May 2, 2018 the WSCUC Steering Committee will hold a WSCUC Town Hall meeting on the self-study process. The meeting will take place at the Bronco Student Center; Ursa Minor from 11:30 am -1 pm. Please register here to attend the Town Hall. Lunch will be provided.
 
The WSCUC Town Hall meeting offers an opportunity to have questions answered and to discuss the WSCUC report with the Steering Committee and the Working Groups. We encourage the University community to engage in the important process of review and feedback to refine and strengthen Cal Poly Pomona's Institutional Report for WSCUC re-accreditation.


Assessment and Program Review  
Dr. Seema Shah-Fairbank
 
The Office of Academic Programs has been working with faculty across campus to develop a culture of evidence-based assessment.  As our campus prepares for the WSCUC Institutional Report we have been collecting, analyzing and disseminating institutional assessment data on Core Competencies and GE Student Learning Outcomes.  We are proud to unveil our Assessment and Program Review website. Faculty, administrators and staff will find helpful resources and information on assessment and program review.  
 





Research Innovation & Economic Development
Dr. Sadiq Shah

In order to help support faculty efforts to secure external funding for their research endeavors, the Office of Research, Innovation and Economic Development in collaboration with the Faculty Center for Professional Development will be organizing a grant writing retreat for the second year in a row on June 18-20, 2018. The retreat will focus on considerations for competitive proposals, proposal development strategies, proposal structure and what you need to focus on, aligning your ideas and approaches with the funding program, hands-on proposal development time and feedback on drafts, on-going mentoring until the final proposal is submitted.

Enrollment Management & Services
Betty Huff

The various units within Enrollment & Management Services are ready for semester system implementation. Student communication and processes have been reviewed and everyone is as ready as they can be. The intent is NOT to interrupt any service to students or the campus community and to make this process as seamless as possible.
 
Betty Huff has arrived on campus as the Interim AVP Enrollment Management & Services, working with Admissions & Enrollment Planning, Financial Aid & Scholarships, Outreach, Recruitment & Educational Partnerships, and the Registrar's Office. In the near future she will be contacting departments and colleges on the campus to familiarize herself with how Enrollment Services partners with the various student services and academic programs to support the mission of the institution. She is looking forward returning to a CSU campus and contributing to the success of students meeting their educational goals.