e-News from the Office of the Provost                    Winter 2018, vol. 1 

Provost's Message 
Dr. Sylvia Alva

I hope you are enjoying your winter quarter. As we move toward semester conversion, I would like to share with you some exciting changes and fresh challenges. 

On January 30th from 11:30 am - 1:00 pm I and Julie Shen, Academic Senate Chair, will be hosting an Academic Master Plan Town Hall meeting in the Bronco Student Center, Ursa Minor. I invite you to the meeting and look forward to seeing you there. Please RSVP by clicking here. We will be sharing with the campus community the culmination of a year long consultative process which has resulted in a collective vision for the definition of "polytechnic" at Cal Poly Pomona.

The Provost's Awards for Excellence Symposium and the George P. Hart Award presentation will be on Thursday, March 8th in the Bronco Student Center, Ursa Major from 3:00 pm - 5:00 pm. Please RSVP by clicking here.

The search continues for the Associate Vice President for Faculty Affairs and we have begun searches for:
  • Senior Associate Vice President for Enrollment Management and Services
  • Dean of the College of Letters, Arts, and Social Sciences
  • Dean of the Don B. Huntley College of Agriculture
We hope to have the searches completed by the end of spring 2018 quarter. 

Academic Planning
Dr. Sep Eskandari

Summer 2018 Class Schedule
Academic departments are now scheduling for summer 2018, our last summer on the quarter calendar. Summer 2018 will be a short summer due to the start of the Fall 2018 semester on August 23, 2018. As a result, only one 5-week session will be offered in summer 2018. The campus will return to a normal 5/8 work schedule in summer 2018 (Monday through Friday; 8-hour work days). As many of our students will use this last summer to complete their graduation requirements, we will work with the academic departments to ensure that the courses students need will be available in the summer class schedule.
Class Schedules for Academic Year 2018-19
Academic departments are also scheduling semester classes for Fall 2018 and Spring 2019 terms. Scheduling for a full academic year allows our students to better plan their progress toward graduation. Scheduling resources for semester classes can be found here: https://www.cpp.edu/~academic-programs/scheduling/resources/schedule-building-guides.shtml .

Faculty Affairs
Rosalinda Velasco

Please join me in welcoming Laurie Giesenhagen to the role of Faculty Affairs Analyst in Faculty Affairs. Laurie is filling the position vacated by Saccara Lim. Most recently, Laurie served as Human Resources Analyst for the Mihaylo College of Business and Economics at Cal State Fullerton, where she was responsible for administering and approving tenure-track, adjunct faculty, and special consultant appointments in PeopleSoft, onboarding faculty, managing compensation and leave programs among other responsibilities.

We will offer a make-up quarter to semester workshop on February 15, 2018 as part of the College of Science leadership meeting. An announcement will be emailed to those who did not attend the November workshops.

Quarter to semester presentation materials may be accessed at: http://www.cpp.edu/~faculty-affairs/semester-conversion.shtml

Student Success
Dr. Terri Gomez

Semester Conversion Advising Trainings and Events
Faculty and staff are encouraged to visit the restructured  Semester Conversion website to view updated semester conversion tools and resources including the course conversion guide, the semester conversion student handbook, a unit conversion calculator, a list of student trainings and workshops, and much more.
There are also several upcoming semester conversion advising events scheduled for Winter 2018, including sessions on financial aid, articulation, and General Education. For more information on these events or to register, please visit the Advising Professional Development website. Space is limited, so interested individuals are encouraged to sign-up early. Additional sessions will be added throughout the year.

PolyTransfer is hosting a series of college specific gatherings known as Coffee Chats to introduce transfer students to faculty, administrators, and staff. These conversations are designed to encourage students and faculty to have substantive conversations outside of the classroom, engaging around topics of academic interests, future studies, and general life experiences.
For further information or if your college is interested in co-hosting a future Coffee Chats, contact Dr. Lorena Marquez, PolyTransfer Coordinator at marquez@cpp.edu.

Academic Programs
Dr. Larisa Preiser-Houy
At the WSCUC Launch event in September 2017, President Coley and Provost Alva highlighted the value and importance of WSCUC accreditation to Cal Poly Pomona (video). Shortly after the launch, the self-study process shifted into high gear as six Working Groups, comprised of a diverse body of faculty, staff and administrators, started working on the essays for the Institutional Report. Our self-study is guided by the cross-divisional leaders of the WSCUC Steering Committee. In Fall 2017, under the leadership of Working Group chairs/co-chairs, the group members collected, reviewed, analyzed data, and then contributed to the essay drafts. The work on the essays continues throughout Winter 2018. For more information on WSCUC reaccreditation, please visit our website.

Assessment and Program Review  
Dr. Seema Shah-Fairbank
Our office has been actively engaging the campus community in strengthening the culture of ev idence  through the a ssurance of student le arning. We have been disseminating assessment evidence on Core Competencies and General Education (GE) Student Learning Outcomes. Results were shared with Academic Programs Assessment Committee (APAC), GE Assessment Committee (GEAC), Academic Senate, the University Council of Chairs, Associate Deans, and Student Affairs leaders. Groups of faculty, staff and administrators reflected on what student learning evidence means to their departments and colleges, and shared best practices as well as considered strategies for closing the loop (i.e., using assessment results to enhance student learning). 
In February of 2018 we will host Dr. Marilyn Korostoff, Faculty Consultant on Curriculum and Assessment from the California State University (CSU) Chancellor's Office. Dr. Korostoff will share best practices across the CSU and help guide programs on Program Learning Outcomes (PLOs), Student Learning Outcomes (SLOs), and other curricular questions. These faculty engagement and professional development opportunities highlight the university's commitment to strengthening a culture of evidence across the campus.

Graduate Studies
Dr. Salomon Oldak
In Fall 2017, Graduate Studies along with Orientation Services hosted the Third Annual Welcome event for incoming graduate students. 108 incoming students enjoyed breakfast and participated in various workshops. In mid-October 2017, the Office of Graduate Studies published its inaugural graduate studies newsletter. We are also pleased to announce that our office has moved to a larger office in Building 1, Room 113.

Ms. Rebecca Rivas, Graduate Studies Analyst, participated in outreach recruiting events both on and off campus.  As the countdown to the first semester term continues, Graduate Coordinators from the different programs are working diligently on submitting Transitional Contracts for those graduate students that will take classes in both the quarter and semester systems. 

Semester Conversion
Dr. Francelina Neto
The semester conversion project is entering a new phase. After curriculum development and approval, over 5,600 semester courses have been populated in PeopleSoft. Special courses such as internships, honors and service learning were also generated and published. Approximately 240 programs, including masters, bachelorettes, minors, and options have been approved, and the Office of Academic Programs is currently building the 2018-19 catalog.

Departments are reviewing and submitting all the course requisites during January. The pre- and co-requisites are processed for course enrollment implementation in PeopleSoft and expected to be completed and tested by the end of April. The implementation of these requisites will satisfy semester course enrollment for transitional and incoming semester students, for the years to come.  In spring and summer 2018 students will have the opportunity to finish sequence courses that will meet the requirements for smooth transitions to the semester programs.

Center for Community Engagement
Dr. Michael Millar

President Coley has approved University Policy 1449 - Academic Credit Earning Internships. The policy was proposed by the Academic Senate's Academic Affairs Committee and was forwarded to President Coley following Academic Senate approval. The policy meets the requirements of CSU Chancellor's Executive Order 1064. The updated policy can be found here. Information on policies and procedures for Academic Internships and Cooperative Education (Co-Op) is available through the Center for Community Engagement's. Please contact Director Dr. Michael Millar at mwmillar@cpp.edu or Internship & Co-Op Analyst Christina Moreno-Donato at morenodonato@cpp.edu for further information. 

Research Innovation & Economic Development
Dr. Sadiq Shah

Templates for NSF Proposals Now Available
Securing funding from the National Science Foundation is very competitive. Therefore, to maximize the chances of success in securing such funding, we have developed NSF compliant templates for the various sections of their proposals. We are pleased to announce that these templates are now available to faculty at our website under the "Sponsored Programs" tab and then under "Resources," you may click here to access these templates. You may download the appropriate templates as Word files. Note that some of the templates such as the budget justification can be helpful for other funding agencies as well.
Grant Writing Retreat
In order to help support faculty efforts to secure external funding for research endeavors, the Office of Research, Innovation and Economic Development in collaboration with the Faculty Center for Professional Development will be organizing a grant writing retreat for the second year in a row. This hands-on retreat will take place from June 18 - 20, 2018. Only 10 Principle Investigators (PIs) planning to submit proposals for external funding, seeking $200K or more over the next six months will be selected to participate.
Student Innovation Idea Lab
Cal Poly Pomona in partnership with the Pomona Unified School District, has launched a business incubator to facilitate student startups. The incubator, referred to as the "Innovation Orchard", is located three miles from Cal Poly Pomona at Ganesha High School. Serving both Cal Poly Pomona and Ganesha High School students, it is designed to help students translate their ideas into prototypes and take their startups to the next level of financing and ultimately taking the product to the market.  In addition to access of the Cal Poly Pomona Students Fabrication Lab, Ganesha High School students will take a four-unit entrepreneurship course for college credit.

Enrollment Management & Services
Meredith Kelley

After another record-setting fall admissions application cycle, the Office of Admissions and Enrollment Planning is meeting with the deans to develop undergraduate admissions targets for our first Fall semester. As outlined in the multi-year enrollment planning model, the campus is planning for steady and stable incremental growth for 2018-19. We are working with Academic Research and Resources to further refine our model, and to closely monitor graduation rates in anticipation of the semester conversion. In line with our sister CSU campuses, we expect to begin making offers of admission in late January. The Director of Outreach, Recruitment & Educational Partnerships (OREP) is meeting with the Deans regarding upcoming yield events. OREP is pleased to offer a new veteran's recruitment/yield event - Every Day Is Veteran's Day, coming on March 23rd.
Semester conversion is the priority activity in both the Registrar's Office (RO) and the Financial Aid and Scholarship Office (FASO). The nuts and bolts of conversion continue in the RO, with articulation, Degree Progress Report building, pre-requisite work, etc. In partnership with Academic Planning and Academic Programs, we are making great progress in anticipation of registration for Fall Semester 2018. FASO has completed all testing for the 2018-19 awarding cycle and is providing presentations to students and faculty to help them understand how semester conversion impacts financial aid and scholarships.