March 2018
Monthly News & Updates
Hello All,
 
Welcome back to the monthly newsletter from SOS! It has been a while since I sent one out. I hope you enjoy the new format, and I welcome your suggestions for topics or improvements.

As Spring approaches, our thoughts and efforts often lead to renewal and change. My goal is to help you do just that, be it by adding new vertical products, reviewing or updating a current process, or upgrading your software.
We're only 1/6th of the way through the year, so now's also a good time to make sure "all is good so far" and we have the plan well defined for the rest of the year.

The easiest checkup for "so far" is the built-in General Ledger financial reports with the "Period Comparison" option. The Balance Sheet will show comparative changes in cash, AR, inventory, liabilities & debt; while the Income Statement provides a birds-eye view of changes in sales, COGS, expenses and profit this year compared to last. 

For planning the future, hopefully you're also exercising AccountMate's built-in budget functionality - which has export/import ability so you can easily update the values in Excel. Talk to me if you have a need for more sophisticated financial reporting needs.

Remember I am always here to help, should you need it.

Blessings and Continuing Success Always,
  
Kathy Hemmelgarn
 
"When I dare to be powerful, to use my strength in the service of vision, then it becomes less and less important whether I am afraid."
---AUDRE LORDE
Tax Cuts and Job Acts
As I'm sure you're aware, late in 2017 the "Tax Cuts and Jobs Act" was passed which, among other things, changes the Federal income tax withholding brackets and rates.
 
These new rates were released by the IRS on January 11th ( see here ) and are now available from AccountMate for users of the Payroll module.
 
The initial annual payroll tax update process is tedious, and thus most clients have <insert your company name> perform the update. But this update is much simpler, so we're providing the following instructions for clients who would like to update their own systems.
 
  1. Backup your system! This is always the first step, so with everyone logged out of your AccountMate system, and any other integrated applications, make a copy of "the front-end files" and of the SQL database which holds your payroll data.
  2. Ensuring everyone is still out of the system, hit <Utilities><Check for Payroll Subscription Updates> and the screen will download the update and automatically run and install it.
  3. To confirm the update installed, hit <Help><About AccountMate> and on the Payroll tab the Payroll Tax Subscription Version # should show as 2018.03
 
If you would prefer we perform the backups and installation, or if you have any questions or problems, then please don't hesitate to contact us.
 
And, in addition to the revised Federal withholding brackets and rates, this update also includes the latest Missouri and Mississippi state income withholding tables and a bug fix for the North Carolina NCUI 101 report.
 
The IRS is requesting employers being using the new rates as soon as possible, but not later than February 15th.
Reminder: 1 Year Remaining for Support on AM 8 for SQL/Express
AccountMate's policy of at least providing eight years of support under our Maintenance Plans (4 years of Regular Support + 4 years of Extended Support) gives tremendous value for clients remaining on a consistent maintenance program.
 
In about a year (6/30/19), support will end for AccountMate 8.x for SQL/Express. Tax Subscription coverage will end 12/31/19.
 
This 'friendly' reminder is meant to give you time to talk with me to begin thinking about upgrading to a supported product version. Keeping clients on consistent Version and Build Maintenance assures they are covering their software investment. 

If you have any questions regarding upgrading please call us today at 916-334-1858.
Webinars: Upcoming AccountMate 10.3 for SQL
The AccountMate 10.3 for SQL / Express will be releasing next month. AccountMate is providing a feature webinar so that you are informed about what will be included in this latest build release. The following webinar is scheduled:
 
AM 10.3 for SQL/Express (End Users)
1-1/2 hours
April 12, 2018 (Thursday)  10:00-11:30am PST 

 
Use the link above to sign yourself, your employees, and your clients up to attend webinars.
Technical Tips
Version:  AM10 for SQL and Express
    AM9 for SQL, Express, and LAN
    AM8 for SQL, Express, and LAN
    AM7 for LAN
    
Modules:  PR
 
Q: I have already printed and distributed my W-2s. Now, I need to file a correction. How do I do this?
 
A: To process and print corrected W-2 forms, perform the following:
  1. Access Tax Forms and accept the default Federal option.
  2. Select W-2 History in the Forms list (you can also select 2017 W-2/W-3 from the Forms list and proceed to the next step).
  3. Select the applicable tax year in the Tax Year area; then click Preview.
  4. In the W-2/1099 Preparer > W-2 History File Options window, select the Correct Completed W-2s option in the Available Actions area; then, click Next.
  5. In the Correction Options window, mark the checkbox for the W-2 form(s) that you have distributed and want to correct; then, click Continue.
  6. Enter your corrections in the W-2/1099 Preparer - Correction Mode grid; then, click the Next button until you have reviewed all information in the preparer.
  7. Verify the information in the Correct State Reconciliations window.
  8. In the Correction Mode - W-2 SSA C window, verify that your corrections are reflected on the form; then, click Print Final.
 
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  Version: AM10 for SQL and Express
  AM9 for SQL and Express
                  
Modules:  AR, IC, MI, PO, RA, SO

TIP: In the Inventory Maintenance > Analysis > Show area, you can choose between showing the inventory item's transaction amount or quantity when generating the Monthly Summary or Monthly Comparison analysis. The amount or quantity options is disabled if you generate a Transaction Listing type analysis.
 
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Version: AM10 for SQL and Express
  AM9 for SQL and Express
  AM8 for SQL and Express (MS803 and higher)

Modules: AR, SO 

Q: I have several un-invoiced shipments from a long time ago and I will no longer be sending the invoice(s) generated from these shipments to my customers. How can I get rid of these un-invoiced shipments?

A: Perform either the following to remove un-invoiced shipments from AccountMate:

Option 1: Generate invoice(s) from shipments; then, write-off the invoice amount
1.    Generate the invoice(s) using the Generate Invoice From Shipment function in Accounts Receivable.
2.    Access the Apply Payment function, enter the applicable customer #; then, write-off the invoice amount.
a. In the grid, select the invoice; then, right-click on the Adjustment column header.
b. Enter the amount in the Write-Off Amt field.
c. Click Close.
d. Click Save in the Apply Payment window.

Option 2: Cancel the shipment 
1.    Cancel the shipment using the Cancel Shipment function in Sales Order.
2.    Note that canceling a shipment increases the inventory item's on-hand quantity if the item is set to Update On-hand quantity, so you may then need to post a negative quantity Inventory Adjustment for affected inventory items. Note this will affect your General Ledger accounts as well.


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Kathy Hemmelgarn | SOS Consulting | 916.334.1858 | www.consulting-sos.com