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Ad Council Meeting Minutes and end of March Finance Report Below Minutes
4/27/25
Ad Council Meeting Minutes
Attendees: Andy Bryan, Rachel Ward, Rona Chandler, Colette Cummings, Cathy Todisman,Jerry Blackwell, David Phelps, Charlotte Phelps, Nancy Thompson, Diane Watkins, Kevin Watkins, David Vierse, Bailey Schuchmann, Barb Riney, Ray Jauregui, Mike Plonka
Opening and Introductions
• Rachel Ward opened the meeting discussing lessons we continue to learn that
aren’t new
Approval of 3/30/2025 Minutes
• Motion to approve by Nancy Thompson, second by Rona Chandler, APPROVED
Celebrations and Upcoming Events
• Griefshare class starting soon
• Easter
• Leftovers choir
• Easter o4ering / response from Adrian UMC
• Parsonage is cleared out
• Connect on 5/4
• Leader’s Circle 5/10
• Covenant Renewal Sunday 5/11
• Mother’s Day 5/11
• Graduate recognition 5/18
• District superintendent preaching 5/25
• Received a $10,000 gift in the last month plus a $3,000 gift today
• Financial health of congregation is currently good.
Finance
• Giving and expenses are going well currently. Finance team will send a report out
after month-end.
• Ray Jauregui – boiler repair vendor added a 3% credit card surcharge, need to
ensure we’re writing checks for larger expenses. Kevin indicated this is our usual
practice, except for things such as subscriptions.
• Rona Chandler said that Mark Watkins has a friend that works with AEDs and
may be able to get us good price. Kevin Watkins or Diane Watkins will follow-up
with Mark.
Trustees
• Ray Jauregui received a quote for preventive maintenance, he is getting
additional information on what is included in that.
PPRC
• See notes
• Sta4 Handbook
o David Phelps provided some grammatical edits (inserted by Rachel Ward)
o Need to review section 4.3 and provide more specifics
Other Business
• Parsonage
o All items have been removed from the building
o Received notification from Maplewood housing inspector, Joe Lemberger,
dated 4/17/25
Indicates details of what needs to be completed by 5/18/25.
Andy left a message that we will not be able to complete by 5/18,
however has not connected with him as of today.
o Window replacement and siding correction is in process
o Task Force had another meeting and determined that there are not easy
corrections that will allow use of the space.
Recommendation is a complete renovation of the parsonage
which may cost up to $250-$300k.
This would include an accessible bathroom on the first
floor and a ramp at the rear of the building.
Vision for the space: Ministry space for use by the congregation or
community (non-residential)
There is potential to re-coup some of the renovation costs through
renting the space, using for mission groups, etc.
o If we do a capital campaign, discussion about including parsonage
renovations as well as main building accessibility.
• Main building accessibility
o Trustee initial discussion is an elevator to the sanctuary and basement
(not the 2nd floor) and two accessible bathrooms.
o Needs more discussion and review by outside vendors for
recommendations and cost.
• Potential Capital Campaign – Trustees will review accessibility / usability needs
and cost. Once we have additional information, we will further discuss capital
campaign options.
• Concert in the Park sponsorship at a cost of $275 for the series which could be
covered in the community outreach budget
• Freedom School – 20 enrolled (full), 15 are returning students, 11 are seeking
after care. Looking to fill 2 roles.
• Nominations team is meeting 5/4 to discuss Outreach Team formation
• Annual Audit due 6/1 to conference that Finance Team will coordinate with
accounting team
Action Items
• $550 boiler maintenance expense
o Motion to approve by Barb Riney, seconded by Cathy Todisman
o APPROVED
• Sta4 Handbook approval –
o Moved by Nancy Thompson to approve w/amendment to motion to
remove 4.3 section and bring an amendment to our next meeting; second
by Jerry Blackwell
o APPROVED
• $275 fee for Concert in the Park sponsorship
o Motion to approve by Colette Cummings, seconded by Diane Watkins
o APPROVED
Next Steps
• Trustees to make a priority list for capital campaign, with end goal of
accessibility and usability of the main building
• Annual Audit completion
• Andy will request that Brittany submit the Concert in the Park form and approval
that is due 5/1
• Andy, Cathy will revise section 4.3 of the Sta4 Handbook
• Upcoming meetings:
o 6/1 – 12:45 PM (replaces 5/25, same date as potluck)
o 6/29 – 12:15 PM
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