May 2019
Affiliate Partner News
Affiliate Leadership Conference
Wednesday June 5, 2019
10:00 am - 5:00 pm
Scholastic Inc. 
130 Mercer Street,  12th Floor 
New York, NY 10012

We are excited to host our Affiliate Partners in NYC! The ALC will take place in the main Scholastic building. For those who visited in prior years, please note the new street address above. We will be discussing ORS topics*, customer service, hard to reach communities, how art and writing regions work together, and updates for the 2020 Awards. Larry Brown, Jr., NAACP ACT-SO National Director, will be our afternoon guest speaker.  There will be an Affiliate Partner reception directly after the conference in our rooftop space!

Coffee and tea will be available upon arrival and lunch will be provided. Please let us know if you have any dietary restrictions. 

*ORS Topics: Student Registration, Submission Forms, Fee Waiver Forms, Digital Payment, Reconcile Works, Creating Panels & Adjudication, Post-Judging Tasks, and Regional Notification 

If you have not already done so, click here to RSVP to the Affiliate Leadership Conference and National Ceremony.
Hotel Accomodations
Book your hotel by May 10. The Roosevelt Hotel (45 East 45th Street) offers a special rate for the Scholastic Awards: $260 per room for one to two guests per night, $270 per room for three to four guests per night.

To reserve a room, call 1-888-833-3969, email reservations@rooseveltnyc.com, or book online at theroosevelthotel.com. Use discount code: CSCJ19 .
Art.Write.Now.2019 National Exhibition
The National Exhibition will be open from May 31 - June 8, 2019. Please make time to visit the galleries:

Pratt Institute's Pratt Manhattan Gallery
144 West 14th Street 
2nd Floor
Open from 11:00 am - 6:00 pm daily (closed on June 2nd)

Parsons School of Design
Shelia C. Johnson Design Center
66 5th Avenue 
Open from 12:00 pm - 6:00 pm daily (closed on June 2nd)

Go to artandwriting.org/online-galleries to view our online gallery!
Archiving ORS Reports
Every year we clear data from ORS to prepare for the next year's Awards. Items such as uploaded student works, educator accounts, and student information are cleared.
 
It is important to download this data for various reasons (for example, pulling statistics to show program growth), but the most important reason is to ensure Call for Submissions posters make it into the hands of educators! Posters mailed to schools without the attention of an educator or department head sometimes never make it onto the classroom wall.

The deadline to pull data from ORS is June 28, 2019. 

View the training video on the Affiliate Resource Site  6.2 End of Year Reports  for assistance!
2020 Supply Orders
Supply order forms are now open! The deadline for 2020 Call for Submissions Packets is July 8, 2019 .
 
Quick steps to place orders:
  1. Log into your Affiliate ORS account at artandwriting.org/login
  2. Go to "Admin Forms"
  3. Click "Edit" to update your order form
    1. You must confirm the mailing address is correct before submitting your order. We cannot mail supplies to PO Box addresses.
    2. Decide if you want to receive the Call for Submissions Packets in bulk to your Affiliate or mailed directly to schools. 
    3. Finally, click "Submit"
You can also place your supplies order now (pins, stickers, seals, and certificates). The supplies order deadline is October 4, 2019. 

View the training video on the Affiliate Resource Site 6.3 Placing Poster & Supply Orders for assistance!
Live Webinar & Training  Videos
In Chapter Six we discuss Student and Educator Dashboards, Generating  Your Affiliate Invoice, End of Year Reports, and Placing Poster and Supply Orders