November 4, 2016
Affiliate Tips & Tools: Submissions

Questions? Contact Courtney Buckland at 212-343-7791 or cbuckland@scholastic.com.

NEW FOR 2017

A recap of what's NEW for the Awards in 2017
  • New Sponsored Award: The New York Life Award will provide six students with $1,000 scholarships through the Scholastic Art & Writing Awards. This national recognition will acknowledge students who have experienced the death of a close loved one and who have explored that loss in their creative work.
  • Photography Submissions: There is now a limit of no more than 16 individual submissions to the photography category.
  • Novel Writing:Novel submissions will be adjudicated at the regional level for the 2017 Awards. Novel submissions must be complete novels. The Novel Writing word limit is 3,000 words. Students will also be required to submit a 250 word summary, and a PDF of the entire novel.
  • Writing Portfolios must now contain 8 total works.
  • Video Game submissions must now include a game-play video.
STUDENT PAYMENT OPTIONS
Affiliate Partners have three options for the method by which students pay for their submissions. To update your payment options, log into your ORS Affiliate account at artandwriting.org/login and go to the Regional Settings section, then select Payment Options from the tabs at the top of the screen.

Only Mailed Payment Accepted
  • This is the default selection for all regions.
PayPal Payment - ORS Integration
  • Students will have the option to select the works they wish to pay for with PayPal.
External Online Payment - NEW UPDATES
  • Students will have the option to pay for their submissions through an Affiliate's own payment site, if other than PayPal.
CLICK HERE to download a PDF detailing payment options for Affiliate Partners.

STUDENT SUBMISSION FAQ'S

Here are some frequently asked questions we receive at the national office. We're providing you with the answers so that you can have a ready response if you receive the same questions.

Q: Can I submit previously published work or work that appears on a website:
A: Students may submit previously published works to the Scholastic Awards.  Submissions should include a information stating where the work has been published or displayed in the "Work Sources" section of the submission process.

Q: I created my work independently at home. Do I have to add a school and educator?
A: Though some students create their work independently, they're still required to add their day school and have their submission forms signed by someone from the school. The person who signs the forms doesn't have to be an educator (the Head of an English or Art Department or a guidance counselor can sign the forms). Signing the forms doesn't mean that they helped to create the work, the signature indicates that someone at the school has reviewed the works and can vouch for the student.

Q: Where can I find the submission form or fee waiver form?
A: Submission forms and Fee Waivers forms can be found in the student account under Step 3, "See my submission forms and payment options," once works have been uploaded and all profile information has been filled in.

General Tips
If submitting multiple works, send all submission forms in one envelop with a single check. No need to send them in individual envelops with individual checks.
 
If you're a parent or educator e-mailing us on behalf of a student, please include the student's full name and the e-mail address used to create their account. This saves time and you will have your answer faster. It will take us longer to resolve your issue if you email us saying "my student" or "my son Paul. . ."

EDUCATOR SUBMISSION FAQ'S

Q: I don't see my students from last year showing in my inactive account list.
A: Because we are using a new schools list this year, the school link for all student accounts has been removed. This is why past students are not appearing in educator accounts. 

These student accounts are still there, but you will need to go to the "Add Student" section in your account and search for the student either by email. You can then provide the student email address in order to administer the account. 

If you attempt to create a new account for a past student using the email address used to participate in past years, you will receive an error message. You need to search for your student in the Add Student section to activate the student account.

CLICK HERE for a one-page info sheet about how educators can administer, reactivate, and create new student accounts. 

Q: I am an OEP educator and am trying to activate past student accounts, do I need their day school?
A: Yes. Because school links were removed from student accounts this year, all educators and students activating their accounts will need to provide their day school.  

STUFF YOU CAN USE

Log in to the Affiliate Resource Site for more stuff you can use!
  • Technology Training schedule, summary, and login details
  • ORS Tools with links to technology training videos and other helpful documents
  • Blog Posts in the ARS contain submission tips, alumni opportunities, press highlights, and other useful information
  • Category Descriptions on the artandwriting.org website