Scheduling Large Numbers of Forums
Individually scheduling a small number of forums is fine for many projects. But if you really want to scale collaboration scheduling each forum separate is going to become overly tedious.
Weave Galas are multi-team collaboration events. They are explicitly designed for a larger number of people. A gala works by presenting a single URL to all of the facilitators and participants. When a facilitator accesses the URL, Weave starts a new forum. This forum is pre-configured to accept a certain number of participants into “seats” or “slots” that are designed to accept participants.
When a participant accesses a Gala URL, Weave searches through the list of active forums associated with the gala and automatically adds the participant to the first forum that has an open seat according to the
placement policy chosen by the producer. If there are no forums with open seats, Weave creates a new forum.
Both forums and galas have a guest list, which is a list of email addresses and/or domain names eligible to participate in the forum, and a black list, which, as you’ve probably guessed, is a list of email addresses and/or domain names that are ineligible to participate. Guest lists can be further configured to require participants to authenticate their identity via their Weave account or their email address, giving you a very high degree of confidence that the participants are exactly who you approve – and no one else.