Terms and Conditions & Reservation Information
Literary Tour
Madrid and Barcelona, Spain
April 16 – 24, 2018
Please read the following Endless Travel Literary Tours (ENLT) Terms and Conditions carefully. If you'd like to reserve your spot on this Literary Tour, keep reading for information on how to submit your deposit.
Payment of client’s non-refundable deposit confirms the reservation and represents acceptance of the following Terms and Conditions:
- $3938 per person based on double occupancy (land only)
- $869 single supplement
- 24 passengers (trip will not depart unless 20 passengers are confirmed)
- $400 per person non-refundable deposit required by check by 10/15/17 (first come, first served).
- After receipt of sufficient deposit checks to guarantee the trip, ETLT will send the trip deposit to the Tour Operator. ETLT will also send clients an email requesting signature of a credit card payment authorization form. Within a specific timeframe from the receipt of the email, client will return the completed credit card authorization form that will give ETLT authority to purchase travel insurance and will authorize the trip’s final payment.
- Endless Travel will purchase mandatory travel insurance for the land portion within 14 days of the trip deposit with our Tour Operator. The trip deposit indicates a guaranteed departure.
- Endless Travel will make final payment by credit card no later than 1/10/18. Client will be notified by email of the date of the payment with a request for confirmation of credit card use approval.
- Endless Travel Literary Tour’s Recommended Book List will be emailed to clients upon deposit of funds with Tour Operator.
- Client is responsible for contacting ETLT to purchase travel insurance for any non-refundable costs of the trip. You can view detailed insurance information here.
- Client is responsible for providing air reservation information to ETLT. This information is required by our Tour Operator and will help ETLT coordinate the group transfer on arrival and departure that is included in the trip cost.
This tour is an active trip. Client must be able to board the motor coach on his/her own, be able to walk on uneven pavement, rough garden paths and grassy hills, and be able to climb flights of stairs. If client incurs costs of taxis or other special transport, the client is responsible for those expenses.
Trip price includes: first-class hotel accommodations (double occupancy basis); meals, daily transportation, private tours, and evening social events where indicated in itinerary; the services of the trip leaders as outlined in the trip description. Hotel taxes, service charges, state and local taxes, porterage service for one piece of luggage per person, and tips to baggage porters and hotel staff are all included in the trip price.
Not included in the trip price are airfare, airport taxes, airline baggage fees, transfer fees, excess baggage fees, travel insurance, meals not included in attached itinerary, hotel, restaurant or airport tips (or any other personal gratuities), and all items of a personal nature such as laundry, cleaning, room service, telephone, internet, or fax expenses, beverages including tea and coffee (except at breakfast and at hotel dinners), wines, liquors, soft drinks, etc. Please note that we cannot guarantee
any special requests for hotel rooms.
Gratuities for the Tour Director, motor coach driver and local guides are not included. Please bring cash for these gratuities.
Passports must comply with immigration regulations. Regulations may include, but are not limited to, the following: at least 2 blank pages when entering a country and must have no less than 6 months before expiring. If applicable, it is the responsibility of the traveler to check visa requirements and obtain visa(s).
Porterage for one suitcase on tour is included in the tour price. Due to limited coach capacity, this single bag should have dimensions not exceeding 30 x 21 x 11 inches and weight not exceeding 50 lbs. The Tour Director will collect a charge of $5 per traveling day if a second piece of baggage is carried or if the suitcase exceeds the established weight and/or dimensions. International air carriers may also impose fees or require you to remove articles and put them in another bag, if weight or size limits are exceeded. Test the weight of your packed suitcase. You should be able to lift and comfortably transport it for short distances. For your own comfort and that of fellow passengers, please limit hand luggage to the size equivalent of 12 x 11 x 6inches. Wheeled carry-on cases are not
suitable as hand luggage for motor coach travel. No wheeled hand luggage of any size should be kept inside the motor coach.
After departure, if the services included in the vacation cannot be supplied or there are changes in an itinerary for reasons beyond the control of ETLT, ETLT will take reasonable action to arrange for the provision of comparable services. Any resulting additional expense will be the responsibility of the client.
Registration and Payment
Payment of the non-refundable deposit confirms the client’s reservation and represents acceptance of the
Terms and Conditions. Deposits will be paid by check made out to “Endless Travel”, and must be accompanied by the deposit form below. Once the reservation deposit has been paid, the client will receive a confirmation email and further information to help plan the trip. The deposit is non-refundable and will be forfeited if the trip reservation is cancelled. Cancellations must be in writing by either letter to ETLT or email to
[email protected]. Cancellations become effective on the date they are received by ETLT.
All payments are held in an escrow account until departure is guaranteed with the Tour Operator. ETLT reserves the right to cancel reservations that are not paid in full at any time after the final payment is due. If the client makes a reservation after the final payment due date, payment in full will be required immediately.
Click here to access a form for making your non-refundable deposit
.
1. Click on the link to open the form.
2. In the top left corner, click file, save as, and save to your desk top.
3. Type the required information in the blue shaded boxes.
4. Print the form and mail with your deposit check
: ATTN: Linda Lovin, Endless Travel, 28265 Hwy 74, Unit A, Evergreen, CO 80439.
Or, complete step 1, print the form, and complete the information by hand, then mail with your check.
Changes to A Reservation
ETLT will not charge for any changes to a reservation outside of 100 days before the trip start date. If reservation changes are made from 30 – 99 days before the trip start date, a $100 per person administrative fee will apply. Changes are subject to availability and cannot be guaranteed. If the reservation changes from double occupancy to single occupancy, the client will be charged the single occupancy rate.
Travel Insurance
For the client’s protection and because the trip’s cost is based on the number of participants, it is the policy of ETLT that each participant purchase travel insurance. Mandatory travel insurance for land and air change fee will be purchased by ETLT within 14 days of trip deposit. Purchase of travel insurance covers pre-existing medical conditions if all non-refundable costs of the trip are part of the insurance plan.
It is strongly recommended that the client’s trip is insured from his/her front door and return. The client is responsible for advising ETLT of costs of the trip exceeding the land portion. ETLT will then assist in the “door-to- door” coverage of the client’s trip. See detailed insurance information below.
Arrival and Departure Dates
It is the client’s responsibility to arrive in Madrid on the specified trip start date. A refund will not be available for late arrival or early departure. Upon request, Susan with ETLT will assist you with booking air or with any pre/post trip accommodations.
Responsibility
The liability of Endless Travel Literary Tours (ETLT), individually or jointly, is strictly limited. It is the client’s sole responsibility to obtain and have available the proper travel documents that are necessary for this trip.
ETLT will make every effort to conduct the trip as planned, but we reserve the right to make itinerary and other changes as necessary. If unforeseen circumstances require us to change a hotel, we will make every effort to select alternative accommodations of the same quality.
In no event will ETLT be liable for amounts in excess of the amounts payable to Endless Travel in accordance with the terms hereunder, nor will ETLT be liable for any consequential indirect or incidental damages arising from this agreement. ETLT purchases accommodations, transportation and other services from independent suppliers not under our control. We serve only as agents for these suppliers in securing trip arrangements, and therefore will not accept responsibility and liability for wrongful, negligent or arbitrary acts or omissions of these independent contractors, their employees, agents or representatives.
ETLT is not liable for injury, death, damage, loss, accident, or delay that may be caused by events not within our control including, but not limited to, without limitation, acts of terrorism, war, strikes, defects of any vehicle, adverse weather conditions, natural disasters, the negligence or default of any third party or any act or omission of any supplier providing services, any insurer or insurance administrator under the travel insurance plan, or any other person.
