Highlights


April 1 Deadline for Budget and CAP revisions

Community Level Impact

Additional Fiscal Forms Due May 1

April 2026 CSBG Newsletter


Welcome to the April edition of the Community Action Newsletter! This month brings several important updates to support your agency’s ongoing work and planning. We highlight Transforming Virginia Goal 8, which encourages agencies to expand beyond individual services and strengthen their role in community‑level systems change. We also share critical information regarding the transition to the new annual report format, along with reminders about key fiscal forms due on May 1 to help ensure smooth and timely compliance. Inside, you’ll find tools, resources, and guidance to support your teams as we move into the final quarter of the program year.

Important Annual Report 3.0 Transition Information - Information Due Today April 1, 2026!


The Community Services Block Grant (CSBG) Annual Report is changing—and now is the time to prepare.

On January 28, OEO hosted the Annual Report 3.0 Transition Webinar, the first session in a planned series designed to support agencies as they shift to the new CSBG reporting requirements. The recorded webinar is now available on LearnWorlds.


Beginning October 1, 2026, the CSBG Annual Report 3.0 will transition to the Federal Fiscal Year (FFY), while CSBG and TANF contracts will continue to operate on the State Fiscal Year (SFY).


To support this transition, agencies will complete a one‑time 15‑month annual report covering July 1, 2025 through September 30, 2026, which includes an extended fourth‑quarter report and a revised 2025–2026 CAP Plan due April 1, 2026. Agencies received budget numbers for the 2026–2027 contract year on February 13, and budgets are also due April 1, 2026.


Additional key deadlines include fiscal forms due May 1, 2026, the new FY27 CAP Plan due August 1, 2026, and the launch of the new FFY‑aligned reporting cycle on October 1, 2026. More details will be shared in the coming months, including webinars on the new CAP Plan requirements and reporting expectations.


Check out the new Annual Report 3.0 transition hub on LearnWorlds. This page is your central resource for Virginia-specific guidance, tools, and training materials to support local agencies during this change. Here you’ll find resources tailored for Virginia’s network, including helpful tools and recordings of webinars. Check back frequently—new updates and webinars will be added over the coming weeks to ensure a smooth transition for all Virginia CSBG partners.

Transforming Virginia's CAA's - Goal 8


Over the course of the next several months we will be reintroducing the Transforming Virginia goals through newsletter articles, trainings and webinars.


This month we are going to focus on Goal 8: Primary focus and most outcomes are at the client level → A major focus is on community-level problem solving and systemic change - This shift calls for a broader focus on changing systems and policies at the community level rather than just addressing individual needs.


Across Virginia, Community Action Agencies are strengthening families every day through vital direct services—housing supports, employment pathways, early childhood efforts, financial empowerment, and more. But the next phase of transformation calls for something deeper: expanding our focus beyond individual outcomes and leaning into community‑level problem solving and systemic change.


This shift—highlighted in Transforming Virginia Goal #8—encourages agencies to think bigger, collaborate more intentionally, and address the root causes that keep families in poverty. While client‑level work will always remain essential, long-term impact depends on changing the systems, conditions, and policies that shape community well-being.


What Does This Shift Look Like in Practice?


Community‑level change involves efforts such as increasing affordable housing stock, strengthening local transportation access, improving food systems, advocating for policy reforms, expanding workforce pipelines, or aligning community partners around shared priorities. These initiatives take longer, require collaboration, and often rely on shared measurement—but they have the power to transform entire regions, not just individual households.


Tools & Resources for Advancing Community-Level Impact


  • Community Needs Assessments (CNA) as a Systems Roadmap:

Recent CNAs are a rich source of systems-level data. Agencies can repurpose CNA findings to identify systemic barriers (e.g., lack of child care slots, gaps in transportation, fragmented behavioral health access) and build multi-year community initiatives.

  • Collective Impact and Backbone Structures:

Community-level change often requires coordinated partnerships. The Collective Impact model offers a structured approach for aligning organizations around shared goals, data, and activities.

  • Policy & Advocacy Tools:

Agencies can safely engage in nonpartisan advocacy by educating legislators, sharing data, and elevating community voices.

  • Community Action Partnership’s Whole Family/2Gen Framework:

This model helps agencies align individual-level services with system-level reforms in education, housing, transportation, and workforce development.


How Agencies Can Begin Shifting Toward Community-Level Systems Work

  • Engage partners early and often—schools, DSS, health systems, workforce boards, housing authorities, and local governments.
  • Translate CNA results into long-term community change goals.
  • Identify one or two systems-level priorities to champion each year.
  • Use shared community data dashboards to monitor progress.
  • Include community-level indicators in your strategic plan, CSBG plan, and ROMA cycle.
  • Document community-level work (partnerships, policy changes, new collaborations)


Why This Matters


Direct services stabilize families—but system change prevents families from needing those services in the first place. By advancing community-level strategies, agencies can reduce the burden on safety-net programs, strengthen local capacity, and create conditions where all households can thrive. This shift reflects the heart of Community Action: not only serving people in crisis, but addressing the causes and conditions of poverty at their source.


CSBG State Plan -2nd Comment Period Now Open


The Virginia 2026-28 CSBG State Plan is available for review by Virginia Community Action Agencies and Community partners. The first comment period is currently active through April 30, 2026. Any comments, questions, or feedback can be submitted by using our comment form. A new dedicated page on LearnWorlds contains the CSBG State Plan document as well as the comment form. If you have any questions or have trouble accessing the documents please do not hesitate to reach out to csbg@dss.virginia.gov.

Fiscal Information Due May 1, 2026



Agency Fiscal Officers will receive a separate email containing the Additional Fiscal Information Form, which must be completed and submitted by May 1, 2026. Please note that this form, along with all required supplemental fiscal file uploads, is due on May 1 to ensure timely processing and compliance. This information will be submitted in CSBG Reporter.


Organizational Standards Reminders


As a reminder, agencies should review and upload their Organizational Standards documentation in CSBG Reporter throughout the year to ensure all standards are current ahead of the annual fall review. A recorded webinar on Organizational Standards—including helpful resources and guidance for uploading documentation—is available here: https://vacsbg.learnworlds.com/course/quality-org-standards


May is Community Action Month


The Community Action Partnership has designated May as Community Action Month – a time to highlight the critical role that your agencies play in helping low-income families achieve economic self-sufficiency. This is a great opportunity for your agency to celebrate achievements, communicate success stories, and host events that help put a face to the families and individuals you serve. If you have client stories you'd like us to amplify, please email gail.doyle@dss.virginia.gov.

Here are a few tools and resources to get you started on your plans for the month:

 

Hosting a community event, have a story to tell? We would love to help spread the word! Please reach out to Gail.Doyle@dss.virginia.gov to share!