The September Issue Includes:
- How to Reply to This Newsletter
- Are Your Neighbors Creating a Nuisance? How Do You Know?
- Vote for Clayton & McCulloh - Florida Community Association Journal
- Spotlight on September Webinars
- Upcoming 2021 Free Webinars
- CM's On Demand Classes
- Get Your Affidavit Here!
- Ask CM
- Need a New Management Company or Other Vendor? We Can Help!
- Kudos
- Applause! Applause!!
- Have You Submitted Your Current Board Information?
- Get the Trending News with Facebook
- Two Ways to Follow Us on LinkedIn
- View Our YouTube Videos
- About the Green Marble
- Our Valued Sponsors
- CM Contact Information
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Disclaimer: Formatting and images may appear differently on
your device based on the device settings.
When replying with a question or a statement, please include your full name and legal name of your Association, if you are a Board or Committee Member and/or Resident, and if you are a manager, your name, name of the your Management Company or if you are an independent manager, the name of the Association you manage.
No acronyms please, unless your legal name is an acronym, This will expedite our reply to you as our database is by Association or Management Company.
Make a comment on our featured article or other articles by simply emailing pr@clayton-mcculloh.com. Don't forget to add your Association, email address, and phone number so we can get back in touch with you. We may even ask if we can publish your comment in the next issue.
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Are Your Neighbors Creating a Nuisance? How do You Know?
Of all the violations a community association must deal with, nuisances are perhaps the most troublesome because of their inherent uncertainty. Unfortunately, determining what constitutes a nuisance and determining when to take action with respect to a nuisance is somewhat troublesome. While it is not difficult to provide community association managers, associations, boards and developers with multiple definitions of the word “nuisance”, listing all the activities which constitute a nuisance or affording a black and white guideline for determining when a particular condition rises to the level of a nuisance is far more difficult, if not impossible. Nevertheless, the following definitions may be of some help, especially when combined with the discussion which follows:
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NUISANCE. (1) Anything that works hurt, inconvenience or damage, also called "nocumetum" or "annoyance". Prior v. White, 132 Fla. 1, 180 So. 347 (1938).
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(2) Anything that annoys or disturbs one in the free use, possession or enjoyment of property or renders its ordinary use or occupation physically uncomfortable. Mayflower Holding Co. v. Warrick, 143 Fla. 125, 196 So. 428 (1940).
While the above definitions of “nuisance” may be helpful, they really do not provide managers, associations, boards or developers with clear guidelines for determining whether a nuisance exists (e.g., when a condition has deteriorated to such an extent that a nuisance exists). Ultimately, determining when a nuisance exists is up to the person who is evaluating the condition, which means such determination is impacted by that person’s prejudices, sensitivities, life experiences, customs, etc. Therefore, no empirical or black and white standard exists by which associations, managers, board of directors, etc. can be assured that its determination that a nuisance exists will be upheld by a particular judge or jury.
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Some individuals may believe a nuisance exists by virtue of a radio being played loudly. However, the real question is how loud must it be played before it really becomes a nuisance? Some people believe only earth-shaking music would be a nuisance (hence the term “boom boxes”). Others find any relatively loud sound offensive. Individuals with hearing disorders (e.g., individuals who are hard of hearing) may be unable to even hear such music even when it is played loudly. Therefore, the determination of whether a nuisance exists is, to a degree, subjective and the standard by which it is evaluated is somewhat amorphous.[1]
Given the above, the Board may want to consult with its attorney regarding whether a particular condition merits a finding that a nuisance exists. As part of evaluating whether a nuisance exists, we advise our association and developer clients that they may not want to simply use a reasonable person’s standard. Instead, they may want to employ a clearly unreasonable person’s standard. Stated differently, before proceeding on a nuisance issue, an association and/or a developer may want to determine or ensure that the problem condition is, at least, somewhat egregious, clearly unreasonable and/or offensive.
Another problem with nuisances is that they may only exist for a relatively brief period of time but reoccur. As such, once the problem condition is abated, the violator can claim that the association’s or the developer’s claim that a nuisance exists is moot. Stated differently, once a violation is remedied, even temporarily, the violator can claim the association or developer no longer has a basis upon which to proceed. As such, nuisance violations can be very frustrating. To compound the problem, boards, managers, associations, and developers must reconcile their attempt to preserve the appearance of their community and the enforceability of their governing documents, with the need to control legal expenses. As such, a question arises whether an association and/or its counsel should stop proceeding if the matter has been corrected. However, what if the violation reoccurs? What if litigation has already commenced?
The answers to the above depend on all the facts and circumstances, including, but not limited to:
- How many repeat violations have been committed?
- What action did the association represent it would take?
- Will the violator agree in writing that the violation existed and that the association will be entitled to a judgment upon any future violation as determined by the board of directors in its sole unfettered discretion and/or upon the occurrence of a specified event?
- Will the violator agree to a default judgment in the lawsuit if the association does not seek to recover its attorney fees?
- Will the violator pay the attorney fees and costs incurred by the association?
- What is the effect on the community and its future enforcement if the association forgoes proceeding?
- Will the association lose credibility with its other members if it fails to proceed?
- What if any damage has been caused by the nuisance?
As our clients know, we preach the importance of building and preserving credibility. As such, at times associations and developers may need, want or feel compelled to pursue violators including those who temporarily cure violations. If you encounter repeat violations, consider speaking with your counsel about attempting to classify the violation as a continuing and/or repeat violation meriting escalation thereof.
Ultimately, nuisance violations are problematic. Moreover, they subject associations, boards, managers and developers to criticism for proceeding, as well as for failing to proceed. Nevertheless, nuisances are some of the most common violations and need to be addressed, as they can have an adverse impact on:
- your community;
- property values;
- the credibility of management;
- the credibility of the board of directors;
- the credibility of its officers, and
- the credibility of the developer.
Additionally, failure to address nuisances can impair the association’s rights to prohibit future nuisances, especially of the same type.
[1] Despite the above, certain conditions which pose health risks may more clearly be found to constitute nuisances.
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Please Vote for Clayton & McCulloh
The Florida Community Association Journal's
Readers' Choice Award
We’ve been nominated once again for the Florida Community Association Journal’s Readers’ Choice Awards! If you think we are deserving of your vote, we would greatly appreciate it if you took the time to vote for us. Simply click on the button below, and follow the instructions on the page.
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Announcing
Our September
Webinars!
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Here comes our brand new September Webinars. The rest of our 2021 webinars are listed after the featured September webinar.
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Who Does What?
Officers' Duties Breakdown
Thursday, September 30th
6:00 - 8:00 p.m.
Door Prizes!
Do You Really Know What Your Duties Are?
Serve on the Board? Take this Never Presented Before Class!
Think you know what responsibilities each Board Member has? What does the Vice President do? What should the Vice President be doing that he is already doing?
This class will cover the responsibilities of officers on the Board, and a few that you may have overlooked and/or had not considered. We will also cover items that every Board Member should know about their Association. Our mission is to maximize the efficiency of your Board by attending this class. This class is taught by our Director of Public Relations, Arlene Ring. Partner, Alan Schwartzseid will be available to answer any legal questions.
Featuring our Director of Public Relations,
Arlene Ring, and
Partner, Alan Schwartzseid will be available
for any legal questions
Registration Deadline: 3:00 p.m.
Tuesday, September 28th
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Upcoming
Free 2021
Webinars
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2021 Live Question & Answer Session for Homeowner Associations
Thursday, October 14th
6:00 - 7:40 p. m.
Door Prize Award
This class was created for those individuals who took one of our CM On Demand Homeowner Board Certification Classes. There is no subject matter taught - just pure Question & Answers. As the CM On Demand class was pre-recorded, there was not a Q&A session, this class meets that need!
Those individuals who took one of our live Homeowner Board Certification Webinars are also welcome to join this class. Attended another company's Board Certification Class? No problem! You are still welcome to attend and listen but cannot ask questions. BUT in listening to others' questions, you might get your questions answered! This is a common scenario.
This class is for those Associations governed by Florida Statute 720. Please check your Association’s Governing Documents to ensure that you are governed by this Statute before making a reservation as we would not want you to discover that you took the wrong class.
Featuring Partner, Alan Schwartzseid
Registration Deadline: 3:00 p.m.
Tuesday, October 12th
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To Special Assess or Not to Assess?
That is the Question!
Thursday, October 21st
6:00 - 7:30 p. m.
What do you do when your Association is faced with a major project and reserve funds are not adequate to cover the cost? What if you are faced with an unexpected emergency such as clean up after a storm or a pipe bursting unexpectedly? What are your options? In this webinar we are going to discuss the various factors and key components when faced with the decision to fund improvements and repairs. Topics will include Project cost financing, Special Assessments, Documentation, Collateral, Loan structure, term loans and non-revolving line of credit, revolving lines of credit and their uses, repayment and prepayment, and which players should be involved in the process and decision making.
Featuring, Cathi Dorn & Randy Pennington
of SouthState Bank
Alan Schwartzseid of CM
Registration Deadline: 3:00 p.m.
Tuesday, October 19th
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Coyotes, Bears, & Toads - Oh My!
Thursday, October 28th
6:00 - 8:30 p.m.
Door Prize Awarded
Florida is being over-run with several invasive and nuisance animals:
- Coyotes are running rampant killing pets;
- Bears are entering our communities with no fear;
- Poisonous cane toads are encroaching on Central Florida with fatal results for our pets;
- Feral pigs are destroying property and threating property owners;
- Irresponsible pet owners allow their dogs to run free to possibly attack your residents and other pets.
This class is based on one of the most talked about subjects on social media - especially on Nextdoor. This class will deal with the nuisance animal population that is increasing and affecting residents of communities. What steps, if any, can an Association take to deal with these nuisance animals? The objective of this class will help you identify the problem and suggest possible solutions to this growing area of concern. This class was one of most requested classes from Board Members over the past two years. Our Attorney and one to two Guest Speakers will host this class.
Featuring Senior Partner, Ken Clayton
and Guest Speakers,
Leo Cross of Florida Wildlife Trappers, and
Lauren Barth from Florida Wildlife Commission
Registration Deadline: 3:00 p.m.
Tuesday, October 26th
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CM On Demand Classes
We now have two new On Demand classes!
Paradigm Presents: The T's of Telecommunications for Communities
Speakers - Don & Elise Johnson of Paradigm Broadband Group
What’s the difference between fiber and copper systems? Is there compensation from providers to communities for individual subscription services available? Have you considered a bulk agreement for internet or TV services at a discounted price? Find out what’s on the table for your community. We welcome you to join our Valued Business Partner, the CEO of Paradigm Broadband Group, an expert in the broadband industry, as he describes "The T’s of Telecommunications," covering such topics as technologies to consider, terms to negotiate, tactics to look out for and timing.
Working With Acts of God
Speaker - Senior Partner Neal McCulloh & Lou Biron of Sihle Insurance
Normally, Community Associations just have to contend with hurricanes, tornadoes, fires, sinkholes, and severe storms. Last year brought us a pandemic with far-reaching repercussions. Our Senior Partner, Neal McCulloh, and Guest Industry Speaker, Lou Biron of Sihle Insurance, will address the legalities, serious issues arising in preparation and the aftermath of these acts of God, and possible solutions to these life changing challenges.
We now feature three Board Certification Classes, as well as our 2020 Vendor Panel discussion "Oh, What A Night!," "Paradigm Presents: The T's of Telecommunications for Communities" and "Working With Acts of God" all on demand.
You can take these classes at 2:00 a.m. on a Saturday, or whenever your heart desires. There are deadlines to view the Board Certification classes.
Coming to CM On Demand later in August "Bad Board Members: What "Ya Gonna Do When They Come for You?" featuring Partner, Russ Klemm, and Director of Public Relations, Arlene Ring. This 1.5 hour class was a hit with the audience and now it is available on Demand. So check our website for the debut of this new CM On Demand class.
Some points to remember:
- Please don’t sign up for a Board Certification class unless you have put aside 2 – 2 ½ hours to view within twenty-one (21) calendar days of making the reservation. ("Oh, What A Night!," "The T's of Telecommunications for Communities," and "Working With Acts of God" have no restrictions.
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DO NOT SHARE THIS LINK. This is an automated system and if you share it with someone else, they will not receive credit. Each person must complete the reservation form themselves. If you want to take more than one class (e.g., the HOA and the Condo class), complete two separate forms, putting the Association’s name that you are signing up to receive certification for.
- If we do not receive a survey within twenty-four hours of your completion of the class (be honest as the webinar software is a tattletale and will let us know if you are naughty), we regret that we cannot provide your certification.
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Upon successful completion of the course, you will receive your Certificate within five (5) business (not calendar) days.
For the most part, this is an automated system. Please read the website and your Confirmation and Instructions email in depth as it will expedite receiving your Certificate within the 5 business days.
Please review your Reservation form before hitting the "Submit" button as errors will prohibit it from going through. Wait up to three minutes to see the receipt banner which is the confirmation it went through,
So, pop the popcorn, pour your favorite beverage, grab your pen and pad, settle in your easy chair, and view this class on your computer, smart phone, or tablet!
To find our new CM On Demand classes, click on the button below. Then simply select which class you want to take. Upon completing a short registration form, you will receive an instructional email with the link to the class and instructions to how to receive your Certificate of Attendance.
Another personalized service from Clayton & McCulloh, the firm that Embraces Community. Shouldn't your Association have a law firm that puts you first?
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Here's What People Are Saying About the
Board Certification Classes!
About the HOA Class: "I feel more confident now having been informed. Before viewing the "I Walk the Line" presentation, I didn't know what I didn't know. Now I realize that I need a better student of the laws in order to be a better board member." David Doster - Countryside PUD Unit XIIA HOA
About the COA Class: "As a new individual to condominium living and being on their board, this was an excellent introduction. Would highly recommend this course to board members ASAP in their application process." James Pinkerton - Old Ponte Vedra Beach Condominium.
About the MHP Class: "This was very informative ane enlightening. The length of the seminar was good and the information covered was most appropriate." Thomas Stamates - Water Oak Estates HOA
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Don't Want to Take the
Certification Class?
If you prefer not to take the certification class, please use the button below to request an Affidavit "opting out" of taking the class.
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If you have any Community Association questions that you would like answered, please submit your question using the button below. We regret that we cannot answer every question and cannot answer a question that requires us to review your Governing Documents. If your question is not answered for the next issue, we may use it for a future issue.
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Time for a New Manager or a New Vendor?
We Can Help!
It's that time of the year again when Associations are thinking "Wow! This is more work than I want to do" or "Not sure about our present manager - maybe we should look into possibly hiring a new one?" Does this describe how you are feeling?
If so we can help. Whether you are a client or a non-client, we provide a complimentary Management Company Referral Service to help you find a Manager or a new Manager! If you have a Manager presently, we always recommend trying to work it out with them as you have a history which is quite valuable. If you are uncomfortable about approaching your current Manager or Management Company, as one of our clients, we can contact the company or manager to see if we can assist in resolving the issues.
Do you need a landscape, insurance, painting, or roofing company? We can help! We also offer a complimentary Vendor Referral Service to help you find vendors who work with associations like yours. We have many vendors that we can refer to you and your fellow board members to help make your job easier.
For more information on this service, please call our Director of Public Relations at our office via extension 129 or at (407) 808-2553 after hours/weekends. You can also make a request by clicking the button below.
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JoAnn Beck, Manager at West Cove Management Inc., sent us a glowing Kudos for Russell Klemm, Partner and Head Litigator for the firm. She had this to say about Russ:
"Mr. Klemm is ALWAYS available, efficient, professional, and helpful. He is reachable by phone ALL the time, and if he isn't instantly available, gets back quickly (often after hours). He turns around his work product, whether it be a legal opinion or complicated document amendment, timely as promised! He works with you and provides guidance to solve the problem. A manager is only as good as the vendors and professionals he/she works with, and Mr. Klemm has proven consistently reliable over the past decade or so we've worked with him."
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Everyone is touched when they receive kind words about their actions. Our firm is no exception. Clients have asked us over the years "is there some place that they can submit a compliment that would get to the right person and also give them some internal recognition?" To that end, we created a "Kudos" page on our website to provide people an opportunity to recognize members of the firm.
Did one of our attorneys or staff go above and beyond to help you?
- Has one of our attorneys or staff members gone above and beyond on your behalf?
- Did you receive a great result in a case as a result of our attorneys and paralegals expertise?
- Did someone in our Billing Department provide more information on an invoice?
- Was our Client Services Department helpful in handling a non-legal matter for you?
- Did our receptionist brighten your day with her greeting?
- Or maybe you had a positive experience with our webinars or other complimentary services, such as referrals or assistance after hours?
- Perhaps you would like to share with the firm your appreciation of our representation of your Association or a particular case?
Our staff will be recognized internally at our monthly meetings or a firm email with your kind words.
If you would like to submit a "Kudo" to be shared with that staff member or attorney, you may do so by selecting the button below. Your kind words are not automatically published in our newsletter or Facebook page unless you specifically authorize same.
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Have You Submitted Your Current
Board information to Us?
Clients, it is very important to submit your current Board information to us within thirty days of being elected. Simply use this link. Why is it important? Check out the reasons on this form.
Coming Soon! Brand new service - a link for non-clients to update their Board Information.
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Get The Latest Trending News!
Like us on Facebook and you will receive:
- Late Breaking News on topics affecting Community Associations
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Connect with CM by clicking on logo
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Follow our Director of Public Relations, Arlene Ring, and you will see:
- Articles address practical issues with solutions for Community Associations' Board & Committee Members
- How To Articles for Board and Committee Members
- Special Interest information for CAMs and Community Association Vendors
- And more!
Connect with Arlene by clicking on logo
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Have You Ever Checked Out Our Individual
YouTube Videos?
Did you know that several of our attorneys and staff have an individual video on our website and YouTube? No? Each person covers a different aspect of Community Association Law or life. See these videos below.
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Ken Clayton,
Founding & Senior Partner
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Neal McCulloh,
Founding & Senior Partner
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Russ Klemm,
Partner & Litigation Chair
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Arlene Ring,
Director of Public Relations
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About the "Green Marble"
The Green Marble is a monthly digital newsletter, a complimentary service for our Association Clients and Managers. CM also features an additional monthly digital newsletter, "CM Update," an annual "Community Chat" (delivered to your home via USPS), and "CM Special Editions." These publications are published by our Public Relations Department. If you have any questions, comments, or suggestions about this newsletter, please contact us at pr@clayton-mcculloh.com.
You are receiving this e-mail as you fall into one of the following categories:
*You are currently a client or client's manager;
* You have requested to be on our mailing list;
*as a former member of BCAM and NECAM you are
provided a complimentary subscription to the CM mailing list;
*By attending one of our seminars, you agreed to be part of our Confidential Mailing list.
If you elect to be removed from this e-mail service, we will no longer be able to send you seminar invitations, information on changes in the law concerning Community Associations, newsletters, or any other information regarding the Community Association industry. We sincerely hope we can continue to assist you with the challenges that face Community Associations today through this service.
When replying with a question or statement please include your name and the legal name of your Association or Management Company (no acronyms, please, unless your legal name on the Article of Incorporation lists an acronym.)
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Thank You!
We would like to take a moment to thank our 2021 Valued Sponsors. These companies are experts in the Community Association field. There are special nuances that should be considered before hiring a company to handle your work.
We hope that you will consider securing a bid for their services for your Association or in your personal lives. These Valued Sponsors are leaders in their industries and we are thankful they partnered with us this year.
Please remember that simply by clicking on their logo, it will take you to their website where you can learn more about their services as well as hire them.
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Orlando Office: Maitland
The Clayton & McCulloh Building
1065 Maitland Center Commons Blvd.
Maitland, FL 32751
Phone: (407) 875-2655
Fax: (407) 875-3363
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Toll Free: (888) 793-1486
After Hours - 24/7: (407) 808-2553
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