December 2023 Newsletter

Happy Holidays from ERS!

As we approach this holiday season, ERS would like to extend our warmest wishes to you and yours. It goes without saying that you are the reason for our being. We would not be here without your support and investment in CRStar. 


We appreciate and value your engagements and partnerships and look forward to continuing those partnerships in 2024!

Clinical Corner

Frederick L. Greene, MD FACS, CMO

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A recent report using the North Carolina State Registry has highlighted that North Carolina’s urban counties may have higher overall incidences of breast cancer than its rural counties, especially at early stages at diagnosis. In this study, the investigators used North Carolina Central Cancer Registry data to analyze the breast cancer incidence rates in individuals residing in various geographic areas of North Carolina. The investigators further evaluated the different breast cancer stages stratified by rural or urban status.


Because North Carolina has a diverse population of 10 million individuals spread over 100 rural and urban counties, with varying environmental conditions, the investigators noted the state served as an effective model.


Compared with the counties that had a good environmental quality, the investigators found the counties with a poor overall environmental quality had a total breast cancer incidence that was higher by 10.82 cases per 100,000 individuals. This association was most pronounced for localized breast cancer.


Additionally, the investigators discovered the community-level effects of environmental exposures - notably in counties with poor land quality caused by pesticides and toxic releases from industrial, agricultural, and animal facilities - were correlated with higher rates of total breast cancer incidence, especially in urban settings. The investigators revealed the breast cancer incidence rates were also higher for later-stage disease and total breast cancer among counties with higher populations of Black individuals. They suggested these findings may be relevant, since the global incidence of aggressive breast cancer is higher in Black women.


This study is another example of the importance of state cancer registries.

Read more of Dr. Greene's Clinical Corner articles

Prepare for 2024

Registry Database Maintenance Best Practices

As registries close out the 2023 calendar year and are beginning a new year with many upcoming changes, we wanted to share some tips and best practices for getting your database ready for 2024!


  • Review user logins - The System Administrator should review the user login settings and delete old users that may no longer work for the facility. Note: Do not delete any registrar initials
  • Review Password Policies and Settings - Check with the facility’s security officer to see if changes are needed for lockout settings, password requirements and patterns or if Two Factor Authentication is a requirement.
  • Review User Security Settings - Check each user’s security settings to ensure that screens or modules disabled are still applicable for 2024. Also, review each user’s security settings for needed changes - Client Admin, User or Read-Only.
  • Initialize 2024 Accession Numbers - Facilities will need to initialize new accession numbers for 2024 for each facility in the database. Enter the hospital number followed by the year and the next accession number to use. For example, 01202400001. Note: If users have been manually entering 2024 accession numbers, run an Accession Register to find the last number used.
  • Data Validation Reports - Run the Data Validation report to review possible duplicate cases. If duplicate cases are found, the Combine Case feature can be used to merge duplicates.
  • Missing Physician NPI Numbers - Run a report for missing physicians' NPI numbers. 
  • Missing Hospital NPI Numbers - Run a report for missing hospitals' NPI numbers. This can be done through Report For a File.
  • Color Coding - Review the color coding schemes to include new fields for 2024 and modify any existing fields. 
  • Rapid Abstract - If the Rapid Abstract feature is utilized, review for inclusion or exclusion of new and existing fields.
  • Dashboard Settings - Review the dashboard settings for necessary changes to date ranges, facility configuration and user access.
  • GenEdit Settings - Ensure new edit metafiles have been set for each user (State, NAACCR, NCDB and RCRS).
  • Import Review - Review any imports used for casefinding and follow-up for any needed changes to codes and filters. Note: The ICD-10-CM SEER Casefinding list effective 10/01/2023-09/30/2024 can be found on the SEER website: 2024 SEER Casefinding List.
  • Population and Report Label Cleanup - Review population and report labels in the Select a Population, Ad Hoc List for a Pop and Cross Tab reports and delete labels no longer used.
  • Non-Reportable Files - Review Non-Reportable cases. Is the correct information and documentation applied? Do these cases have the text stating why the case is non-reportable? Is the site, diagnosis date and date of first contact filled in? Are there any older years that can be deleted?
  • Incomplete Files - Create a file looking for any cases with the state flag coded as an "I". Review for completeness. If possible complete these cases.
  • NCDB Preparedness - This is a good time to get ahead of the NCDB Call for Data that is just around the corner. Run a population of 2022 Analytic cases and then run through the current NCDB files in GenEditsPlus. Save and use the list of edit errors generated to correct the edits. Some date generated edits (i.e., cannot be greater than current year) may be ignored as they will clear when the v24 metafile is applied. The 2008 through 2021 modified Analytic cases should be fairly current using RCRS.


Following these tips and best practices each year will aid in maintaining your database. If assistance is needed with any of these items, please submit a support ticket and a member of our team will be happy to assist!

Click here for support

Listen to the latest episode of

Cancer Registry World

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The latest episode of the Cancer Registry World podcast is available now! In our December episode, Lisa Robinson, RHIA, CTR, Director of Clinical Data Registries for Advocate Health Care, Midwest Region, joins Dr. Frederick L. Greene to discuss the importance of cancer registries in large multi-institutional healthcare systems as well as highlighting the technological advances that may impact registry operations. Please enjoy listening and learning.

 

Previous episodes are still available on our website or wherever you listen to your favorite podcasts, including ApplePodcasts, Amazon Music, Spotify, iHeartRadio and TuneIn.

Listen to Cancer Registry World now

State Meeting Update

The ERS team recently wrapped up it's 2023 state registrars association meeting campaign. We enjoyed meeting everyone and supporting the work you do to lead the Cancer Registry mission and improve the outcomes for all cancer patients.


Hopefully you were able to stop by and see:

  • Sherri Chico-Rowell at the Michigan (MiCRA) meeting
  • Melanie Rogan at the Tennessee (TODAA) meeting
  • Nicki Skipper at the New York (NYCRA) meeting
  • Melanie Rogan, Jonathan Rakestraw & Amy Arnold at the North Carolina (ANCCR) meeting
  • Jonathan Rakestraw at the Indiana (ICRA meeting

TODAA (Tennessee) Annual Meeting

Congratulations to the following winners of the ERS various meeting raffles:

  • Michigan - Paula Koning, Davenport University
  • Tennessee - Brandy Crowell, CTR, Maury Regional Medical Center
  • New York - Heather Keefer, CTR, St. Peter's Health Partners Albany
  • North Carolina - Theresa Heizman, UNC Health
  • Indiana - Emily Freeman, CTR, Franciscan Alliance

NYCRA (New York) Annual Conference

ANCCR (North Carolina) Annual Meeting

If you were at the Michigan meeting, hopefully you caught Dr. Rick Greene speak on The Staging of Cancer Anatomical Systems and Molecular Markers as well as Financial Toxicity Cancer Conferences. Additionally, Melanie Rogan presented Navigating the Future of your Cancer Program at both the North Carolina and Tennessee meetings. Please keep the ERS Speakers Bureau in mind for next year's conferences!

Learn more about the ERS Speakers Bureau

Refer CRStar - Earn $200

Do you love CRStar?


So do we and we are offering our loyal customers the chance to earn a $200 gift card when a Cancer Program that you refer becomes an ERS customer!


Please click "Refer CRStar" below if you know of any Cancer Programs that could benefit from CRStar and the advantages that CRStar users enjoy and rely on.


Let's grow our CRStar community together!


Terms and conditions can be found on the CRStar Referral Form.

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