Arrival & Dismissal Procedures

Green Hedges New Front Desk Check-In Procedures

In order to continue to ensure the safety and security of our campus and buildings, we have implemented a new check-in procedure for all non-faculty and staff adults visiting Green Hedges. When you arrive at Green Hedges, please ring the doorbell and you will be granted access to Kilmer Hall as usual. You should then proceed directly to the Front Desk to check-in. New this year, you will be asked to provide your Driver’s License, which will be scanned by our internal system. You will also enter your phone number and indicate who you are visiting on campus. The system will then take a photo of your face and print an adhesive visitor badge, which must be worn for the duration of your time on campus. When you are finished with your visit, please return to the Front Desk and use the same system to check out.

As this is a new system, we will be starting the process during Welcome Back Conferences on Monday, August 31, and Tuesday, September 1, as we work to ensure a smooth transition for our community.

School Hours

Montessori Half-Day

8:15 a.m.-12:00 p.m.

Montessori Full-Day & Kindergarten

8:15 a.m.-3:00 p.m.

Lower School

8:15 a.m. - 3:15 p.m.

Middle School

8:15 a.m. - 3:30 p.m. (Monday-Thursday)

8:15 a.m.- 3:15 p.m. (Friday)

Carpool Procedures

Please note that children will only be dismissed to authorized pick-ups (listed on MyGreenHedges Communication & Health Form). If your child requires a special pick-up, please notify Wanda Green at wgreen@greenhedges.org or via phone 703.938.8323 prior to dismissal. If we do not receive notification ahead of time from a parent or guardian, we will not release your child for dismissal.

QR Codes: Each year a QR code is created for each family to simplify the pick-up process. That QR code, when displayed during carpool, will be scanned by a GHS staff member. The QR code will populate a document that teachers have open in their classrooms. Student names will appear in this document, which notifies the teacher that the child’s ride has arrived. The QR code system allows the school to pre-scan cars in the queue even before carpool “officially” begins, making the start of carpool more efficient. Families have a single QR code for all of their children. The code can be accessed online in the MyGreenHedges portal (instructions below) and printed at home or saved/stored on a smartphone for display during carpool.

In addition, families will receive two printed QR code vinyl stickers during Welcome Back Conferences on August 31, and September 1, which can be adhered to the lower left corner (driver's side) of the front windshield (near the VA State inspection sticker area). These QR codes will not have the GHS logo or school name. As a built-in security precaution, if scanned by an outside scanner, it does not in any way identify the school or student name.

Returning Families: Please be sure to download/use your new QR Code for the 2026-2027 school year.

You will find your family’s QR code on your MyGreenHedges page.

To access it:

Go to your child's MyGreenHedges page
Click on your profile in the upper right corner and the Files & Forms section

Under "Files," you will find your family's QR code. Please note that the QR will only be available under the profile of one of your children, so if you have multiple children, you may have to look through their pages to locate your family code.

Please download and print a copy for each of the drivers in your family. You can also keep an image of your QR code on your phone should you find yourself without the printed copy or if you walk/ride to pick up your child. Should you need any technical help, please contact help@greenhedges.org.

Drop-Off/Pick-Up Location Information

Grades 1-8

Morning Drop-Off

7:45-8:15 a.m. (every day)

Nutley Street/Kilmer Hall Drop-off

Students dropped off between 7:45 and 8:00 a.m. will go directly to the library or outside to the playground (weather dependent). Students who arrive after 8:00 a.m. will go directly to their classroom. All students must be dropped off by 8:15 a.m. We recommend that all Middle School students are dropped off by 8:00 a.m. to ensure time to unpack and check into their homeroom before the start of their first period class at 8:15.

Afternoon Dismissal

3:15-3:45 p.m. - Lower School (Grades 1-5)

Nutley Street/Kilmer Hall Pick-Up

Grades 1-5 are dismissed on the Nutley Street side, where teachers will assist in lining up cars and scanning QR codes. Faculty and staff will walk students to their cars and ensure they get in safely. Please make sure that you are paying attention to all staff assisting the flow of traffic.

3:30-3:45 p.m. (M-Th) 3:15-3:45 (F) - Middle School (Grades 6-8)

Nutley Street/Kilmer Hall Pick-Up

Middle School students are dismissed on the Nutley Street side, where teachers will assist in lining up cars and scanning QR codes. Students are able to walk themselves to their cars when called by faculty and staff. Please make sure that you are paying attention to all staff assisting the flow of traffic.

As always, if you have any questions about the above information, please don't hesitate to contact communications@greenhedges.org.

Sincerely,

The Communications Office

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