To: Managing Agents and Owners
From: Lavern Henry, Assistant Director of Asset Management
Subject: Section 811 PRA Program – Monthly Tenant and Voucher reporting requirements, Tenant Certifications & TRACS
As the Grantee of the Section 811 PRA Program, it is HMFA’s responsibility to ensure that owners are in compliance with HUD’s requirements regarding tenant certifications and the submission of monthly vouchers, utilizing the HUD Systems which should include Tenant Rental Assistance Certification System (TRACS), and Enterprise Income Verification (EIV)
Effective, October 1, 2022, all Section 811 participating owners are responsible for the following:
1. Verifying tenant’s income and employment through the use of Enterprise Income Verifier (EIV), and annually recertify the income;
2. Verifying information related to Social Security numbers of perspective tenants;
3. Computation of the amount the Section 811 PRA payment for each eligible tenant;
4. Conducting criminal and background checks, if required by the owner;
5. Conduct an annual recertification of tenant’s income; and
6. Submission of all tenant information electronically in compliance with TRACS standards.
Owners must submit 811 tenant certifications and monthly vouchers to HMFA by the 10th day of the month proceeding the month of which the owner is requesting payment.
All referrals as well as owner screening of tenants must comply with the grantee’s Affirmative Fair Housing Plan (HUD-92243-PRA) and all HUD Fair Housing and Equal Opportunity requirements.
Following is comprehensive information regarding various software required to comply with HUD’s requirements. These include Tenant Rental Assistance Certification System (TRACS), and Enterprise Income Verification (EIV).
