Outlook Calendar Tip – Accepting/Declining Recurring Meetings
When a meeting organizer invites you to a recurring meeting (e.g., every Tuesday at 3:00 p.m.), you want to be sure that your initial response to the invitation accurately reflects your intention.
For example, if you cannot make the first occurrence of a recurring meeting, but will attend future occurrences of the meeting, you should accept or tentatively accept the meeting invitation. Once you've accepted the invitation, you can then click on the first occurrence of the meeting within your calendar to decline that single occurrence, maintaining the accepted response for all other occurrences.
By declining the initial recurring meeting invitation, you decline ALL occurrences of the meeting and remove them from your calendar.
Finally, if the meeting invitation is for a large standing meeting or conference, it is not necessary to send a reply to the meeting organizer.