Most companies aren't aware of it, but unsecured documents can put organizations in harm's way. Sensitive data breaches can damage a reputation, harm customer trust, trigger legal penalties and create huge financial burdens trying to remedy the problem.
Pressure is high - government and other regulatory entities demand that copiers, printers, faxes and other machines be secured. Networked document hubs, while more productive, can risk placing sensitive documents in the wrong hands.
According to Forrester research, 25 percent of breaches occur because of a "malicious insider," and 36 percent by employee mistakes. Considering the number of human touch points for documents, it's easy to see why this issue is top of mind with business and other organization leaders.
Where are the hidden risks lurking in your print environment?
1. Unsecured Mobile Printing with Smartphones and Tablets
Mobile printing can fall outside your company's print security radar. Documents are often released without use of authentication such as a PIN code or Badge authentication.
2. Lack of an Audit Trail
Preventing compliance breakdowns can be difficult with no plan to catch patterns of misuse.
3. Cloud Printing Infections
Cloud printing and the increase in Android-based personal devices make it more possible for an attacker to infect mobile devices or attach to cloud printing jobs - potentially simultaneously infecting the entire organization. Equally alarming, Malware apps can even bypass firewalls.
4. Networked Printers - a Security Weak Point
The more technologically advanced printers, scanners and fax machines get the more complicated the security issues. Like computers, they can connect to wireless networks and store data on hard drives - a fact many employees don't know.