HINSDALE TOWNSHIP
High School District 86
Board Briefs Logo
May 20, 2019
Regular Action Meeting
D86 Forward: Defining Excellence
Supporting Student Success Update Report
The leadership team from the Student Services Department presented their annual informational report, which also provided details on the full continuum of student services that District 86 offers its special education students.

Consent Agenda
The Board approved the consent agenda as amended. The consent agenda includes personnel, stipends, board bills, and meeting minutes. Click on the link to access the meeting agenda and then scroll down to see Consent Agenda items beginning under number 5.

Action Items: Future Ready Facilities (Referendum-Related Items)
Approve Treasurer’s Bond for General Obligation Bond Issuance
The Board approved the invoice for an additional surety bond, which is required to issue the bonds for the bond proposition the voters approved April 2. The planned issuance of a general obligation bond by the District requires the District Treasurer to procure a surety bond to cover the additional cash proceeds that will be on hand.  

Approve Amendment to Financial Advisory Agreement
The Board approved an amendment to the District's financial advisory agreement with PMA Securities, LLC. The amendment memorializes the intent to issue general obligation bonds in the amount of $70 million. All other terms remain in effect from the original agreement. Every future bond issuance will require an amendment.

Accept Owner’s Rep Proposal
The Board approved a proposal from the District’s Owner’s Representative for referendum project support over the next 12 months.

Approve Resolution 19.24 providing for the issue of not to exceed $70,000,000 General Obligation School Building Bonds
Following the presentation by the District’s municipal adviser PMA Securities to the Finance Committee on May 15, the Board approved Resolution 19.24 to sell bonds in an amount not to exceed $70 million and the parameters of that sale.

Approve IHSA 2020 Membership
The Board approved its annual membership in the Illinois High School Association.

Approve FY 2020 Schedule of Board Meetings
The Board approved a schedule of fiscal year 2020 Board meetings . Note that the regular meetings of the Board are moving from Monday night to Thursday night. The Open Meetings Act requires a schedule of the regular meetings of the Board at the beginning of each year stating the regular dates, times, and places of such meetings. 

Award RFP 19-016 Insurance Broker
The Board approved awarding RFP 19-016 to Alliant/Mesirow Insurance Services for a total of $195,120 for a three-year contract for consulting services related to the District’s benefit plans.

Approve Treasurer’s Bond Renewal
The Board approved the renewal the continuation of the Treasurer’s Bond for FY 2020.

Authorize FY 2019 Audit
The Board approved the authorization of an audit of its accounts for FY 2019 by a person lawfully qualified to practice public accounting as required by state statute. Klein Hall will conduct the audit.

Designate Depositories for District Funds
The Board approved a list of depositories for FY 2020.

Approve New Textbooks
The Board approved two new textbooks to replace two textbooks used by the Social Studies department that are no longer published and for which additional copies cannot be secured for the 2019-2020 school year.

Approve Title I Hornet Advisory Program
The Board approved a proposal to allocate newly released Title I funds to pay for the Hornet Advisory Program. The proposed summer program seeks to foster school pride and participants would work on developing leadership, team-building, and critical-thinking skills.

Accept SIR Summer Scholarship
The Board approved accepting a donation from OCA Ventures, LLC for three scholarships for the SIR science summer school course. The scholarship covers the $500 tuition for both semesters of SIR. The scholarship application will be open to all D86 students and the scholarships will be awarded by a review committee established by the District and be based on merit and need.

Accept Assistance League Donation
The Board approved accepting a donation from the Assistance League of Chicagoland West that for five years will pay for a shopping day at Kohl's before the winter holiday break for students who qualify. This year the Assistance League paid for this event for District 86 homeless students.

Board
Board President’s Report
Board President Nancy Pollak Member Pollak discussed her visit with Superintendent Prentiss to the Transition Center, Central and South noting that a feedback survey was sent to teachers and staff inquiring how the Board can better serve them. Member Pollak said that she will share the feedback with all Board members. President Pollak said she would also like to hear from Administration and Buildings & Grounds staff and a survey would be made available to those groups in the coming days.

Committee Reports
The Board voted to release the draft May 15, 2019 Finance Committee Meeting minutes and the May 15, 2019 HR Committee Meeting Open Session minutes.

Superintendent
Superintendent’s Report
Superintendent Prentiss reported to the Board on the second round of end-user meetings that took place the week of May 13 at South and Central. The end-user meetings are meetings where stakeholders for each referendum project area shares the information gained at site visits at other high schools and colleges. Superintendent Prentiss thanked all who have participated and noted that the general response from each of the user groups was how incredibly beneficial these visits have proven to be. The District’s architect ARCON will be taking all of the conversations from these meetings to create more detailed drawings. 

Superintendent Prentiss also informed the Board about the upcoming ALICE training-that is an important next step in student and staff safety following the summer security and IT upgrade work. The day of training necessitates a few changes in the 2019-20 school calendar will go for approval at the June 3 meeting.

Academics
Amend 2019-20 Calendar
The Board reviewed a proposed amendment to the 2019-20 school year calendar to accommodate a few minor changes, such as including a day for staff ALICE training and moving curriculum night from August 22 to August 29 to avoid a conflict with a BOE meeting. The item will come back for a vote at the June 3 meeting.

Report on Remote Learning Pilot
Administration presented to the Board the results from parent, teacher and student surveys about the April 9 and 10 pilot of remote learning days with students during the SAT and PSAT.

Human Resources
2019-20 Organizational Chart
Administration presented to the Board an updated organizational chart for review.

18-19 SY Athletic and Student Activity Stipend Tallies and Recommendation
Administration presented to the Board the annual athletic and activity tallies for the current school year and recommendation for the following school year.

Approve Market Adjustments and Two Percent 457 Employer Contribution
The Board approved the HR Committee’s recommendations for market adjustments for certain staff and expanding the two percent 457 employer contribution benefit from teachers only to teachers and administrators.

Business
Financial and Treasury Reports April 2019
Per regular cadence, Administration provided to the Board the financial and treasury reports for April 2019.

The meeting adjourned at 9:41 p.m.
Future Board Meetings
Monday, June 3, 2019 at 6 p.m.
Committee of the Whole Meeting
The Transition Center