High School District 86
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June 17, 2019
Regular Action Meeting
Good News
Principal Walsh from Hinsdale Central and Principal Pokorny from Hinsdale South shared recent good news from their respective schools.

Consent Agenda
The Board voted to approve the consent agenda as presented. The consent agenda includes personnel, stipends, board bills, and meeting minutes. Click on the link to access the meeting agenda and then scroll down to see Consent Agenda items beginning under number 4.

Approve the Fiscal Year 2020 Tentative Budget
In accordance with Board Policy 4:10, the Board voted to approve the fiscal year 2020 tentative budget presented to the Board at the June 3, 2019 Committee of the Whole meeting. By approving the tentative budget, the Board authorizes the District to expend funds as of July 1, the date of the new fiscal year, prior to adopting the final budget in September as required by state statute.

Approve 2020 IASB Membership
The Board voted to approve the annual dues for its membership in the Illinois Association of School Boards (IASB).

Approve Deaf and Hard of Hearing Program Operating Lease
The Board voted to approve an agreement between DuPage West Cook (DWC), the LaGrange Area Department of Special Education (LADSE), and Hinsdale District 86 to continue the operation of the Deaf and Hard of Hearing program at Hinsdale South High School through June 30, 2029.

Award 19-021 Paper Bid
The Board voted to approve Administration’s recommendation to award Bid 19-021 Copier Paper to Veritiv Operating Company in the amount of $47,706.35 for one year.

Adopt Resolution #19.25 Approving Amendments to DuPage West Cook Agreement
The Board voted to adopt Resolution #19.25 Approving Amendments to the DuPage West Cook Agreement. District 86 is represented on the DuPage West Cook Board, and that body has approved changes to the language and structure of their agreement with the District. Each member district's Board of Education must consider adopting a resolution to approve the proposed amendments.

Adopt Resolution #20.01 Designation of Interest Earnings
The board voted to adopt Resolution #20.01 allowing the Board of Education to transfer interest earnings at a later date. The Illinois State Board of Education specifies that, unless a statute or school board resolution provides otherwise, interest earnings on school district funds shall be added to and become part of principal as of June 30 of each fiscal year.

Approve the Revised 2019-2020 School Calendar
The Board voted to amend the 2019-20 school year calendar to comply with Public Act 101-0012, signed into law on June 7, 2019, by Governor Pritzker. SB28, now Public Act 101-0012, reinstates the five-hour instructional day requirement while preserving flexibility for learning beyond the classroom.

Approve the 2019-20 Regular Schedule of Board Committee Meetings
The Board voted to approve a 2019-20 regular schedule of Board Committee meetings. The Finance Committee will meet monthly on the third Wednesday of each month at 8:30 am. The HR Committee will meet quarterly in February, May, September, and November on the first Tuesday of the month at 9:00 am. The Facilities Committee will meet on the third Friday of each month at 8:30 am. A calendar showing the regular schedule of Board Committee meetings is posted on the District website.

Future Ready Facilities
Award RFP #19-015 to Pepper Construction
Based on the Facilities Committee’s recommendation, the Board voted to award RFP #19-015 to Pepper Construction Company and authorized the Chief Financial Officer Josh Stephenson to negotiate a construction manager at risk agreement for the referendum projects. Administration and the Board discussed how Pepper Construction demonstrated the capacity to manage multiple, large-scale projects, including pools and they have successfully completed similar projects at Lake Forest and New Trier. It was also noted that Pepper has demonstrated a commitment to sustainability, offers technology tools that provide real-time reporting and cost estimating, and a history of professional and vocational internship opportunities for students. Administration also mentioned that Pepper’s professional fees are in line with industry standards and the pre-construction fees were the lowest submitted.

Superintendent’s Report
Superintendent Prentiss took the opportunity to thank Chief Communications Officer Karen Warner at her last BOE meeting for her work in the District and the countless hours she dedicated to the referendum. Board President Pollak added that Ms. Warner has done a great job building the brand identity and social media presence for the District and also thanked Ms. Warner for her efforts in the referendum. Ms. Warner's resignation is effective June 30.

Discussion of the Actively Learn Contract Renewal
Administration presented a brief overview of the renewal of a three-year agreement in the amount of $34,362.00 per year for the literacy software platform. The District began using Actively Learn in 2017. The item will come back for a vote at the July 25 meeting.

Financial and Treasury Reports May 2019
Per regular cadence, Administration provided to the Board the financial and treasury reports for May 2019. Mr. Stephenson that all was as expected except for insurance claims, pointing out that for 10 of the last 11 months claims on the Self Insurance Fund have exceeded the monthly budget for fiscal year 2019.

The meeting adjourned at 7:01 pm.
Future Board Meetings
Thursday, July 25, 2019 at 6 p.m.*
Regular Action Meeting
Hinsdale Central High School Cafeteria

Thursday, August 8, 2019 at 6 pm
Committee of the Whole Meeting
Hinsdale South High School Cafeteria

Thursday, August 22, 2019 at 6 pm
Regular Action Meeting
Hinsdale South High School Cafeteria

*NOTE: Beginning July 2019, Board meetings move from Mondays to Thursdays. You can find the 2019-20 Board meeting schedule here: https://d86.hinsdale86.org/Page/1573.