Board Meeting Summary for Monday, October 16

The Board of Education provides a "Board Meeting Summary" after each Board meeting. The summary includes a brief description of the main topics and action items. These summaries are not meant to replace minutes. The minutes for each meeting are approved and posted after the next regularly scheduled meeting. We hope these summaries provide some basic information and context around the reports, presentations and action items. For the full packet of information including presentations and reports,  Click Here.

Meetings are video streamed live online and the videos are archived on the District website, Click Here. Please note the time markers throughout the document below for your convenience.


Roll Call: President Stephanie Clark, Vice President Kurt Buchholz, Secretary Jason Loebach, Robert Bruno, Bruce Currie, Erica Nelson

Electronic Participation by a Board Member   

Voted Yes: President Stephanie Clark, Vice President Kurt Buchholz, Secretary Jason Loebach, Robert Bruno, Bruce Currie, Erica Nelson

Roll Call: President Stephanie Clark, Vice President Kurt Buchholz, Secretary Jason Loebach, Robert Bruno, Bruce Currie, Linda D'Ambrosia (via phone), Erica Nelson



Superintendent Reports  |  watch

Principal and Assistant Principal Month - Superintendent thanked all of the principals for the work they do on a daily basis. On behalf of the entire Board, President Clark thanked the principals as well.  

Partnerships Meetings - Superintendent Gordon reported that he has met with many community partners related to a new housing development that will come online in a couple of years. We are looking at the potential impacts on increased enrollment. Looking for potential space for our 6 early childhood classrooms to make room for the possible increased enrollment. We are only in the preliminary stages of exploring options.

Referendum Construction Update - Construction starts May 1, 2018  |  watch
   
    Overview of the Timeline
  • Nov 10: Final Design Development from Wight to FQC
  • Nov. 20 : Design Development verification due from Wight
  • Nov. 27 : Special Board Meeting - Final Concept Design
  • Dec. 4 : Final BOE Review/Action (w/6 p.m. Public Hearing)
  • March 19 : Board Action on Bid Award
  • March 20 : Prepare Portables
  • March 20 - April 30 : FQC Trade Contracting Process
  • May 1 : Construction at Hadley and Churchill Begins

Board Reports  |  watch

Public Participation  |  watch

Presentation  |  watch
  • Levy Process: Assistant Superintendent for Finance and Facilities Eric DePorter presented an overview of the annual levy process. Board members asked questions and Mr. DePorter explained the process in great detail.  Click here for the presentation by Mr. DePorter.   
Discussion Items  |  watch
Update on the Five-Year Capital Project Plan: Director of Building and Grounds Dave Scarmardo presented the 5-year capital projects. The projects, when possible, are in alignment with some of our referendum work to capture any potential cost savings due to scope of work. Mr. Scarmardo and Mr. DePorter answered Board member questions.

Contract with New Flex Spending Account Vendor: Assistant Superintendent for Human Resources Marci Conlin gave the Board an overview of the District's recommendation to move to a new vendor for our flex spending plan. The Board took action on this item later in the meeting.  Mrs. Conlin answered Board member questions.

Resolution adopting a disclosure compliance policy of Glen Ellyn School District 41, DuPage County, Illinois: Bond counsel has recommended the Board take action on a resolution to disclosure requirements related to the referendum bonds. Assistant Superintendent for Finance and Facilities Eric DePorter shared more information with the Board on why this action is necessary and in the best interest of the District to ensure compliance with the District's responsibilities under federal securities laws. The Board will take action on this resolution at the November 6 meeting.

Action Items  |  watch

Consent Agenda
Human Resources:
Personnel Report
  • Employment Recommendations
  • Internal Transfers
  • Resignations

Finance, Facilities & Operations:
September 2017/18 Treasurer's Report
September 2017 Investment Schedule
September 2017  Monthly Revenue/Expenditure Summary Report
September 2017  Summary of Bills and Payroll
September 2017  Vandalism Report
September 2017 Disposal of Surplus Property
September 2017  FOIA Report

School District Payment Order - September 26 - October 10, 2017    

Other Matters
Approval of Board Meeting Minutes
October 2, 2017 Regular Meeting Minutes
October 2, 2017 Regular Meeting Minutes-Closed

Voted Yes:  President Stephanie Clark, Vice President Kurt Buchholz, Secretary Jason Loebach, Robert Bruno, Bruce Currie, Linda D'Ambrosia (via phone), Erica Nelson

Superintendent's Recommendations
Contract with New Flex Spending Account Vendor: In order for the new the new contract to take effect on January 1, 2018, Board action was needed.

Voted Yes:  President Stephanie Clark, Vice President Kurt Buchholz, Secretary Jason Loebach, Robert Bruno, Bruce Currie, Linda D'Ambrosia (via phone), Erica Nelson


Other  |  watch



Upcoming Meetings
-Monday, November 6, 2017, Regular Board Meeting, 7:00 p.m.,
Central Services Office
-Monday, November 20 2017, Regular Board Meeting, 7:00 p.m.,
Central Services Offices