Set up Times
Set-up times have been designed to allow artists to enter the art show site in an order that creates the least street blockage by artist vans. Artists who do not arrive during their designated set-up time may experience significant delay in getting to their booth space or may have to dolly-in.
If you need more time to finish setup you can return your vehicle to the Staging Lot and park out of the way of in-bound artists.
Setup Time: 8:30AM
Booths: 1, 3, 4, 6, 8, 10, 12, 14, 16, 18, 21, 23, 25, 27, 29, 31, 33, 35
Arrive at the Staging Lot at 8:30AM. Stage in booth order and proceed to site at 9:00AM. You have 2 hours to unload your tent/artwork amd begin setup.
ALL VEHICLES MUST BE MOVED BY 11:15AM.
Setup Time: 10:45AM
Booths: 2, 5, 7, 9 11, 13, 15, 17, 19, 20 22, 24, 26, 28, 30, 32, 34, 51, 54, 55
Arrive at the Staging Lot at 10:45AM. Stage in booth order and proceed to site at 11:15AM. You have 2 hours to unload your tent/artwork and begin setup.
ALL VEHICLES MUST BE MOVED BY 1:30PM.
Setup Time: 1:00PM
Booths: 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 52, 53
Arrive at the Staging Lot at 1:00PM. Stage in booth order and proceed to site at 1:30PM. You have 2 hours to unload your tent/artwork and begin setup.
ALL VEHICLES MUST BE MOVED BY 3:45PM.
Grass or Asphalt:
Some artist booths are on asphalt and some are on grass. We have made every attempt to use “flat grass areas” and to put artists with pedestals on asphalt for stability.
Safe Tent Setup:
Florida can be windy at times and this is particularly true for locations near Lake Babcock. We urge all artists to be prepared for all weather conditions – wind and rain.
You must have tent weights installed on your tent regardless of weather conditions – for you & your neighbors’ protection! Your tent needs to be weighted on all 4 legs with preferably 40 lbs per leg.
The Artist Set Up Team will be checking this during set-up and on Saturday & Sunday.
No stakes are allowed on grass or on asphalt.
Overnight Parking
There is no overnight RV or similar parking allowed at Babcock Ranch - there is a town ordinance to this effect. We suggest an area campground or the nearby Publix or other parking lot (with their permission, of course).
Early Arrivals:
As mentioned, if you arrive at Babcock Ranch on Friday, March 7, before your set up time, please do not attempt to drive onto the art show site.
Artist Check In:
Volunteers will stop by each artist's booth to check you in as you complete your set up. Our check in team has your Welcome Packet, containing parking pass, booth card, name tags, and other info. Only artists themselves can sign in and must present a photo ID.
Directions to the Event:
From I-75 NORTH or SOUTH – Exit 143 – FL-78 E/Bayshore Road, Travel east for 3.1 miles. At FL-31 N, turn north and proceed for 4.5 miles. Turn right onto Lake Babcock Drive. Be sure you enter on Lake Babcock Drive - other entrances might get you "lost".
You will see the Artist Staging Lot Entrance located at 42910 Lake Babcock Dr, Punta Gorda, FL 33982
Overnight Security:
Overnight security will be provided on Friday & Saturday night by Babcock Ranch’s security, beginning at 5 p.m.
Day Parking:
Artists have reserved parking each day. It is in the same parking lot that was used for Staging. Please do not park along the access streets or other parking lots. Display your Parking Pass provided for you in your Check In packet, Please hang your parking pass on the your rearview mirror facing out.
Florida Sales Tax:
If you already have a Florida Sales Tax # then you are all set and know what to do. Otherwise, please visit, https://floridarevenue.com/taxes/taxesfees/Pages/sales_tax.aspx for more information. Once you are on the webpage you can also click on "Register to Collect and Pay Taxes or Fees." This will walk you through registering for a Tax ID Number. This webpage will also assist in answering any questions you may have. Each artist is responsible for collecting and remitting his/her own Florida Sales Tax (7%) in Charlotte County.
Babcock Ranch Art Show is required to provide artists/ names and addresses to the Florida Department of Revenue.
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