SEPTEMBER 16, 2022
To subscribe to this newsletter: click here!
FALL 2022-23 RETURN TO LEARN WEBINAR
On September 22, 2022 the Michigan Data Hub (MiDataHub) will host a 90-minute webinar from 10:30 a.m. to Noon on this year’s benchmark assessments reporting requirements. The session will walk participants through the benchmark legislation (Public Act 144 of 2022,section 104h), district reporting options, new processes, items to review in the MiDataHub cockpit, and relevant timelines. Time will be allowed for questions and answers at the end of the webinar. The session will be limited to 300 attendees, and a recording will be made available on the Michigan Data Hub training page.  
 
Tentative Agenda  
  • Welcome and introductions   
  • Overview of legislation and Fact Sheet/FAQ Document   
  • Processes when using MiDataHub - MDH 
  • Mode of Instruction Reporting  
  • Benchmark Aggregation – Verifying and/or creating the aggregate API (allows MEDC and EPIC to create aggregate from data) 
  • Maintain or create integrations for one or more of the four assessment vendors  
  • Curriculum Associates i- Ready
  • DRC walk-through
  • NWEA
  • Renaissance Star 
  • Using the Return to Learn Readiness Dashboard 
  • Process for districts planning to do their own aggregates   
  • Location of template for self-aggregation 
  • Securely providing the file via SFTP to MiDataHub  
  • MiDataHub cockpit reports -  
  • 98 b queries 
  • Timelines    
  • Q&A    
 
REGISTER NOW & MARK YOUR CALENDAR
Thursday, September 22, 2022 - 11:00 am - 12:00 pm
ASSESMENT ROSTERING
The MiDataHub team identified numerous districts during last years submission of data that were using a district specific ID that wasn’t the UIC or District Student Id (from the SIS)  to identify students in the rostering files used in the four MDE identified assessments. 

This posed a challenge for us as MiDataHub relies on either the UIC or District Student Id to uniquely identify students and their assessment records in the ODS. In most cases, we were able to work with the district in providing a file that contained the district specific ID used and either the UIC or District Student Id for us to do a match on and run the import. Unfortunately, this caused delays (sometimes weeks) for districts to provide the aggregate data.

Moving forward with the 2022-23 school year, and in particular the timing of the Return to Learn requirements we are asking that districts please verify that when rostering students to please either use the UIC or District Student Id

If you have any questions on this please let us know by sending an email to support@midatahub.org
STATE ASSESMENT RESULTS AVAILABLE NOW IN MILEARN
Public release
State assessment results are now available to participating Michigan Linked Educational Assessment Reporting (MiLearn) districts, simultaneous with the assessment public release.  Spring 2022 M-STEP, MI-Access, WIDA, and Early Literacy and Mathematics Benchmarks Assessments reports are viewable by authorized students, parents, and educators electronically.

What is MiLearn?
The Michigan Linked Educational Assessment Reporting Network (MiLearn) is a Michigan Department of Education service that delivers state assessment data electronically to student, parents, and educators directly through the district's Student Information System (SIS). MiLearn is updated daily using the Michigan Data Hub data to reflect student enrollment changes.

MiLearn is a free service available to all Michigan school districts.  It provides a convenient, year-round tool for educators, parents, and students to view multiple years of state assessment reports.  It is also convenient since users access the system directly through their SIS with no second login information needed.

How does my district join MiLearn?
If your district has not already completed the work to use MiLearn, there’s good news.  The steps necessary to add MiLearn to the resources your districts make available to educator, parents, and teachers can still be completed before the public release.   MiLearn supports the five major SIS vendors (MISTAR-Q, Skyward, PowerSchool, Infinite Campus, and Synergy) and we will walk you through the setup process. 

Please reach out to hallt@michigan.gov and the process can get started right away.
RECORDINGS FROM AUGUST PRESENTATIONS
August presentations - Recordings and slide decks available:
During the month of August, the MiDataHub team facilitated two separate presentations, SWIS Rostering and the Back to School Training: Session 1.

Thanks to everyone who was able to attend, both sessions were very well attended!

If you were unable to attend one of the 2 sessions please navigate to the training section of our website https://www.midatahub.org/support/trainings/ or click the links below to review the slide deck and/or listen to the recording from the presentation. 

MiDataHub: Session 1: Are You Ready? Prepping the MiDataHub Cockpit for the New School Year

MiDataHub Roster Integration for SWIS Datalink - 8/29/2022
REMINDER: SUBMITTING A REQUEST TO MDH
When submitting an email to support@midatahub.org for assistance with an issue you are experiencing, please remember to include a few, critical pieces of information that will help expedite the resolution of your issue.

Name - Name of individual requesting or in need of assistance

Contact information - Email or Phone Number of individual requesting assistance

District - District where the issue is occurring. This information is helpful as we have individuals across the state that oversee support for multiple districts. It also will allow us to evaluate if the issue is occurring on our end as well. 

Issue/Question - Please provide as much detail as possible on the issue you are experiencing. It is very important to be as transparent as possible with the issue so the support team doesn’t need to respond back to help fill in the gaps prior to providing a resolution. If possible please don’t hesitate including screenshots, video recording, browser type, etc.

Thank you for reviewing!

A few other helpful tips when submitting a ticket are:
One support request per email: If you have several requests please submit a separate ticket for each request. This will help expedite each request as not all requests are handled by the same individual. 

Descriptive Subject line: Including a brief summary of the issue you are experiencing in the subject line of the email will help us expedite and determine the urgency and assignment of ticket. 
Monthly MDH Meetings with SIS Vendors
Monthly MiDataHub meetings with Student Information Systems vendors:
The MiDataHub team facilitates monthly 30 minute meetings with all SIS vendors connected to the EdFi API. During these meetings the development teams from each SIS share updates with attendees on the MiDataHub integration, address questions and issues your district might be experiencing, and discuss new and upcoming features. The following meetings are open meetings for you to join. If interested please request to sign up by sending an email to support@midatahub.org
  • Edupoint Synergy – 2:00 p.m. - 2:30 p.m. second Tuesday each month
  • Infinite Campus - 1:00 p.m. - 1:30 p.m. first Wednesday of month
  • MISTAR-Q - 9:00 am - 9:30. Second Monday of month
  • PowerSchool SIS - 10:30 a.m. - 11:00 a.m. second Tuesday of month
  • Skyward - 3:00 p.m. - 3:30 p.m. second Tuesday of month
PREVIOUS NEWSLETTERS
Previous newsletters can be found on the bottom right of the home page, https://www.midatahub.org/