August 26, 2021
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MiDataHub Cockpit Update
On August 2nd, an update was deployed to the MiDataHub cockpit and infrastructure. This was completed in order to prepare for the 2021-22 school year. 
The items update include:
  1. Bug fixes
  2. Expansion of API limit from 100 to 500 - allowing data consuming applications to read data at a much faster rate
  3. Enhanced XML validation for MSDS extracts - this allows for MSDS XML files to be generated along with identification of schema validation errors due to data issues
  4. The rollout of 3.1.1 anonymizer code - Allows for anonymization of district data as needed for testing purposes
  5. Addition of DRC Descriptors - Allows for DRC assessment data to be loaded without issue
  6. Addition of Hispanic Latino descriptor, providing additional support for MSDS data submission
  7. New functionality for MiMTSS endpoint to include Date Signed
  8. Enhancement to API integration page to allow new key and secret generation. If this is completed, the new key/secret values will need to be communicated with vendors
  9. Expansion of personal code gender lookup – For MSDS purposes the student gender can exist in multiple locations. This establishes an order to search each place to select the correct value.
  10. The rollout of MIDX console sync functionality - the MiDX Control Panel, available in the "Utilities" menu, will now show the status of data synchronization with the Michigan Data Exchange (MiDX). The MiDX is used by systems such as MiRead, MiStrategyBank, and systems in development such as MiEWIMS.
Tips for Publishing 2021-22 ODS Data
The 2021-22 ODS has been auto-generated and is available for your district to begin publishing data to your MiDataHub ODS. Below are a few tips that might assist you in getting prepared to send data for the new school year:
Current School Year Pull Down Menu
The school year selected in the “Current School Year” pull-down menu in the data hub cockpit will determine which school year is designated as the current school year for any inbound and outbound data integrations enabled in your Data Hub Cockpit, and the default year reports and validation scripts will run against. It is recommended to select the current school year in this pull-down menu. To complete this step log in to the Michigan Data Hub and select the 2021-22 school year and click the submit button. This will change your current school year to 2021-22. 
Learn how to integrate your Student Information System
Learn how to integrate your Student information system with MiDataHub by using the documentation provided by each vendor found on our product catalog:
  • Infinite Campus - Configuration guide, and additional MiDataHub Resources
  • MiSTAR-Q - Contact information for your supported help desk solution (Oakland/Wayne, etc.)
  • Powerschool - Configuration guides, and additional resources
  • Skyward - Configuration Guide, configuring MiLearn in Skyward, and additional resources. 
  • Synergy - Configuration guides and additional resources.
Verify User Access
Log in to your Data Hub Cockpit and verify user access by reviewing who has access, and what each individual's authorization (Permission) is configured for. Authorizations are segmented into the 6 different types below. If you are a Technical contact and need to modify any of the authorizations users have in your Data Hub cockpit please select the edit button next to the user and deselect/select additional authorizations as appropriate. If you need to remove an individual's access to the MiDataHub cockpit, please select the Delete option and remove them. The only exception to those capabilities is the District Superintendent. Only MiDataHub support can add or remove a District Superintendent user, due to their permission to electronically sign agreements.

  • District Superintendent - Sign/Revoke Agreements

  • District Superintendent Proxy - Sign/Revoke agreements on behalf of the superintendent

  • Technical Contact - Full access to Data Hub cockpit functionality including Add/Delete/Edit user accounts and permissions (exception is Superintendents), and full access to all reports, manage custom exports (data exports), all integration types, and additional functionality like the MICIP Dashboards, audit checks, alert notifications, and much more

  • Data Steward - Full access to reports but limited ability to edit integrations

  • MICIP Data liaison - an identified individual that will be a point of contact for the MICIP team with questions on data related obstacles

  • Local MiMTSS Data System Contact - identified individual that the MiMTSS team will work with at a local district
Review Product Catalog
If you would like to learn more about current partners of the MiDataHub > EdFi environment, please take a second and review the Product Catalog, located at https://www.midatahub.org/product-catalog/.

The product catalog is a resource available to districts and users to identify available integrations and state solutions (UIC Services, Snack-Pack, MiLearn, etc) that can be used with the MiDataHub integration. You are able to navigate through integrations that are in development, pilot, and in production and are available to begin using. Upon landing at the Production catalog page users are able to search for integrations in multiple ways:
  1. Keyword search allows users to enter “keywords” to identify a vendor
  2. Additional search filters are available:
  • Integration status - Provides the ability to search for integrations in pilot and production
  • b. Product/Initiative - Allows the search of Products (Specific Vendors) and Features (UIC Services, Snack-Pack, MiLearn, etc.)
  • System - Specify the type of system you are seeking to integrate.
  • Integration Type - Specifies the type of integration (OneRoster, Ed-FI API, etc.)
Additional Functionality Available to your District as part of the MiDataHub Integration
MiLearn:
This system provides -
  • Immediate and direct access to state assessment reports when they are released
  • Secure access to assessment data through the SIS SSO login for students, parents, and educators anytime
  • Educator view of students reflects the current roster including student transfers
  • Enhances conversations between parents and educators regarding student learning and streamlines communications.

If you are currently using MiLearn, or would like to learn more about this exciting functionality for students, staff, and parents, or have any specific questions feel free to reach out to us at support@midatahub.org or contact Tim Hall directly at HallT@michigan.gov

Product Catalog: MiLearn
***Please note some of these services are not available to all SIS tools at this time. 

CEPI Services:
UIC Services: The UIC Services API provides school districts a streamlined, efficient, and timely way to search for student unique identification codes (UICs) from CEPI. The process uses the Ed-Fi Identities API allowing SIS tools (and its users) to automatically search, resolve, link, and request UICs. These searches (which can be done individually or in bulk) take seconds to perform and eliminates the need to access CEPI’s Michigan Student Data System (MSDS).

Product Catalog Entry: UIC Services

Snack-Pack:
The portable student record service, known as the “Snack-Pack,” provides a small set of critical student data for students newly transferred to your district. Based on the most recent records submitted to the State by the previously enrolled district, the Snack-Pack contains targeted data so educational staff know what services students are eligible for upon enrollment in the school district. Without the timely delivery of these data, which historically might have taken weeks or months to receive, students may not receive services they’re entitled to in a timely manner. Please note this service is intended for newly transferred students. If the service is run for students that are not newly transferred, you will receive ‘blank’ or ‘false’ values for each field. 

If you are currently using the UIC Services and/or the Snack-Pack functionality, or would like to learn more about how this functionality is used in your SIS please contact support@midatahub.org

Product Catalog Entry: Snack-Pack
***Please note some of these services are not available to all SIS tools at this time. 

Sign up to join one of the monthly update calls with your SIS vendor:
The MiDataHub team facilitates monthly 30 minute meetings with most of the SIS vendors where they share updates to their MiDataHub integration, address questions and issues your district might be experiencing, and discuss new and upcoming features. Please note some SIS vendors facilitate their own internal meetings with districts throughout their support consortium. The following meetings are open meetings for you to join. If interested please request to sign up by sending an email to support@midatahub.org

  • Edupoint Synergy – 2:00 p.m. - 2:30 p.m. second Tuesday each month
  • Infinite Campus - 1:00 p.m. - 1:30 p.m. second Tuesday of month
  • PowerSchool SIS - 10:30 a.m. - 11:00 a.m. second Tuesday of month
  • Skyward - 3:00 p.m. - 3:30 p.m. second Tuesday of month
Descriptor Updates
With the August 2nd update, one of the major changes for the new year was an update to the Ed-Fi Descriptors, which are essentially the lookup tables that map to the values used in each Student Information System (SIS). In this way, MiDataHub receives a more standardized set of codes that assists with the consumption of the data by downstream applications. This year, we completed some cleanup of the descriptors to eliminate duplicates so that the mapping process would be easier for end users. The full set of descriptor values can be found on the Descriptors tab of our MiDataHub Ed-Fi Descriptors 2021-2022 School Year spreadsheet. The first column will indicate which descriptors have been modified and modified descriptor rows are also highlighted.  

In addition to the modifications, several sets of descriptors were removed. You will find these in the Deletions tab of the same spreadsheet. While these deletions help to avoid duplication, they have caused a few minor issues with some of the SIS systems that provide data. Many of the issues have already been remedied by SIS vendors. However, we are aware of some issues experienced by PowerSchool districts. These should be addressed in the next PowerSchool update, but a workaround is available for any districts that need to load data prior to the update. Please contact us at support@midatahub.org and we will run a script to reinstate some of the deleted descriptors so that data loading can proceed without issue.
Behavior and Discipline Code Updates
One of the most exciting changes that were put in place for the 2021-22 school year was the expansion of descriptor codes for student behavior (what the student did) and discipline (the consequence as a result of the behavior). A workgroup made of district, ISD, and vendor representatives compared the existing descriptors to what was needed for MSDS, SID, Civil Rights Data Collection, and downstream applications. This resulted in expanding the set beyond what was a need for MSDS General Collection reporting to a much larger set that can map the more minor things that happen every day in schools. The updated descriptors are available in the spreadsheet referenced in the Descriptor Updates article, but they are also available directly in the Behavior Descriptor Updates and Discipline Descriptor Updates spreadsheets.  

We encourage all districts to take the time to review the mappings for these values at the start of the school year so that data can be stored properly right from the start of the school year. Please contact us at support@midatahub.org with any questions.
Return to Learn Benchmark Assessment
As many of you are aware, the Return to Learn Benchmark Assessment legislation required districts to assess students K-8 in reading and math, both at the beginning of the year and then prior to the end of the school year. Further, if a district used one of 4 MDE identified assessments, the data was to be provided to the Michigan Data Hub for aggregation and then provided to CEPI and MDE to produce a report for the Governor and House/Senate subcommittees for education by September 1st. We are coming up quickly on that deadline and we would like to provide an update on the process.

We had an amazing turnout of districts providing data. At the end of the year, 822 districts had SIS data for the 2020-21 school year and about 643 of those districts completed all of the steps needed to provide data on one of the 4 assessments. Additionally, 22 districts created their own aggregate files, and 79 districts provided data in GEMS/MARS for local and other benchmark assessments. The data from the 643 districts was read in by the Michigan Education Data Center (MEDC), deidentified and merged with data from CEPI, and passed along to the Education Policy Innovation Collaborative (EPIC) to draft the report on behalf of CEPI and MDE. Part of that work from EPIC was to create the aggregations for us to return to local districts. As of today, we do not yet have those aggregations back to share. Due to the lateness of receiving data from some districts, and working out data quality issues, EPIC has drafted the report without sending aggregates to CEPI and MDE via MiDataHub first, as was originally anticipated. We still anticipate receiving those aggregates and will share them out with districts once we have them. We will also share the final report once it is available.

In addition to the requirement to provide data for the 2020-21 school year, the 2021-2022 School Aid Act also has requirements for benchmark assessment reporting for the 2021-22 and 2022-23 school years. Those requirements can be found in section 104a (Page 95) and 104h (Page 98) of the school aid act linked above. There is also relevant language in Section 98b (Page 84). 
Some of the big takeaways from this legislation so far are:
  • The requirements to assess students are pretty much the same with the following categories:
  • 4-6 MDE-Identified Assessments (one of which is available at no cost)
  • Local Assessments
  • Other Assessments

  • Rather than submitting the data via MiDataHub, the legislation indicates that it will be submitted directly to MDE
  • Within 30 days of each assessment administration
  • Aggregated by grade level, student demographics subgroups, and mode of instruction
  • If available, the data must include pupil growth from Fall 2020 to Fall 2021 (and from Fall 2022 to Spring 2023 in 104h)

  • Districts must provide the assessment results data to each student’s parent/guardian within 30 days of each assessment
  • There is funding available for $12.50 per membership pupil in grades K-8 for districts that apply and who are using one of the MDE approved assessments excluding the free option
  • By December 31, 2021 (104a) MDE shall submit a report to various house/senate committees disaggregated by grade level for each district. The data must include pupil growth if available.
  • By June 15, 2023 (104h) MDE shall submit a report to various house/senate committees disaggregated by grade level and demographic subgroup for each district. The data must include pupil growth if available.

We are still working together with MDE to determine what this language means and how all provisions will be tracked. While it will not be required for districts to load and aggregate their data through MiDataHub, that work is a daunting task for most districts and we anticipate that many of you would still prefer to use the “easy button” MiDataHub approach to do that work. We plan to be there to assist in the process and will reach out with more details once we have them.

MDE also provided some details on the Return to Learn Benchmark Assessment requirement in a recent Spotlight newsletter.
Participation Update
New SSO Districts
Clinton Community Schools
Livonia Public Schools School District

Need to register your district?
Please email us at support@midatahub.org.
Vendor Corner
Delta Math has moved from Developing to Production in our Product Catalog. Please see the product catalog page for details on how to integrate with Delta Math for this school year.

Did you know that there are 285 products that can be integrated with the data hub via our OneRoster API? We have recently completed a list of OneRoster connected vendors and systems. The One Roster IMS certified spreadsheet indicates all of the certified systems that indicate ability to use the OneRoster v1.1 API supported by MiDataHub. We will add these to our product catalog as we test them out with districts. Please contact us at support@midatahub.org for assistance in connecting with any listed vendor/product.

  • Our Product Catalog has been heavily updated for the start of the school year. Below is a list of the tested integrations that you can connect with via MiDataHub:
  • Acadience - Ability to import assessment results
  • aimsWebPlus - OneRoster API for rostering. Assessment loading in development.
  • Apex Learning - OneRoster API integration
  • BrightArrow Digital Voice Dialer - Ed-Fi API Integration
  • Delta Math - One of our newest Ed-Fi Integrations as mentioned above
  • Discovery Education - OneRoster API Integration
  • DRC Assessments - Ability to load Smarter Balanced Interim Assessments and the Early Literacy and Math Benchmark Assessments
  • ED: Your Friend in Learning - OneRoster API Integration
  • Edlusion - Ed-Fi API Integration
  • EDPlan (EasyIEP) - Loading of Special Education data via Ed-Fi API
  • Educational Entity Master (EEM) - This integration via the Ed-Fi API automatically populates EEM data for a district’s schools from CEPI’s EEM system
  • Eidex PRISM - Ed-Fi API Integration as a consumer of student attendance, discipline, demographics, roster, and other data from the data hub
  • Infinite Campus - Ed-Fi API Integration and support for MiLearn, UIC Services, and Snack-Pack
  • i-Ready - Assessment transfer via Ed-Fi API
  • Kiddom - OneRoster API integration
  • KRA - We are verifying/testing updates to the Ed-Fi 3.1 integration, but this is planned live for rostering. Assessment data transfer is planned for later this fall.
  • Math Nation - Formerly Algebra Nation. This is integrated via Ed-Fi API and also utilizes the MiDataHub SSO
  • MEDC/EPIC Aggregation API - Used last year for the transfer of assessment data to MEDC and EPIC for aggregation via Ed-Fi API. It Will likely be used again this school year.
  • MICIP Platform - Currently leverages the MiDataHub Launchpad and SSO. Future upgrades will allow districts to leverage PowerBI reports of their data from MiDataHub if desired.
  • MiLearn - CSV file integration provide
  • MiMTSS Data System - Agreement handling and contact management via MiDataHub Cockpit
  • MiRead - Currently leverages the MiDataHub Launchpad and SSO. Future upgrades will allow districts to leverage PowerBI reports of their data from MiDataHub if desired.
  • MISTAR-Q - Ed-Fi API Integration and support for MiLearn, UIC Services, and Snack-Pack
  • MiStrategyBank
  • MobyMax - OneRoster API Integration
  • M-STEP - Ed-Fi API Integration to load assessment data
  • Munetrix - Ed-Fi API Integration as a consumer of student attendance, discipline, demographics, roster, and other data from the data hub
  • my.HRW.Com - OneRoster API Integration
  • NWEA MAP - Inbound integration to load assessment data
  • OneRoster API and CSV - Ability to integrate with any product that uses the OneRoster 1.1 API or CSV specification
  • Portable Student Records (Snack-Pack) - Ed-FI API integration supported by most SIS systems
  • PowerSchool - Ed-Fi API Integration and support for MiLearn, UIC Services and Snack-Pack
  • SAS EVAAS - Ed-Fi API integration
  • Skyward - Ed-Fi API Integration and support for MiLearn, UIC Services and Snack-Pack
  • Star Assessments - Inbound integration to load Renaissance Star Math, Reading and Early Literacy results
  • SWIS Suite Rostering - Creates CSV files to send to SWIS for rostering of staff and students
  • Synergy - Ed-Fi API Integration and support for MiLearn and Snack-Pack
  • UIC Services - Ed-Fi API Integration supported by most SIS systems
  • Think Central - OneRoster API integration
  • Xello - Ed-Fi API, SSO and MiLaunchpad Integration
Participation Count by System