November 4, 2021
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Return to Learn Webinars
Recently, the MiDataHub team facilitated two webinars covering the 2021-22 Return to Learn (RTL) Benchmark Assessment requirement. These webinars covered the steps needed for districts planning to have one or more of the MDE-identified assessments aggregated for use in RTL Benchmark Assessment reporting, along with the process for using non-MDE-Identified Assessments.  The recordings and the slide decks from each webinar are posted on the "Trainings" page of our website, under the section, labeled "2021-22 Return to Learn Benchmark Assessment Webinar":
Topics covered at the webinars include:
  • Review of the 2020-21 results
  • Overview of legislation/FAQ document
  • Process for districts planning to use MiDataHub for aggregating Data
  • Process for districts planning to create their own aggregate
  • Timelines
  • Q & A

There was a lot of detail covered during the webinars. A few essential pieces are summarized below:
  • Overview of the 2021-22 Benchmark Assessment Requirement:
  • Timeline:
  • November 5, 2021 – Calculated as last day to assess students (First 9 weeks of school)
  • November 19, 2021 – All steps in MiDataHub must be completed in order to guarantee data is ready for aggregation when needed
  • December 5, 2021 – Data due to MEDC for aggregation
  • The new Law:
  • Districts must administer Benchmark assessments measuring proficiency in Reading and Mathematics twice a year (first nine weeks, and before the last day of the school year). The same benchmark administered in previous school years is to be used, to the extent practical
  • All students in K-8 will be assessed
  • Districts may apply for funding of $12.50 based on specific requirements (see slide deck for requirements and timeline)
  • District choice on the type of Benchmark used to meet this requirement. Please see examples in the slide deck, and how each is to be reported. 
  • Load the 2021-22 SIS data:
  • Numerous districts have already completed this step. For districts not using a support SIS, we will be offering an option again this reporting period, called the “MSDS Roster file import”. This option is under development and intended to solely support districts that are not using an SIS that is functionally able to publish data to MiDataHub. The SIS systems compatible with MidataHub are below:
  • MISTAR Q
  • Skyward
  • Infinite Campus
  • Powerschool
  • Edupoint Synergy

  • Configuring the Assessment data imports in MiDataHub for the 4 MDE identified assessments. The steps to load this assessment data varies by vendor and have been included in the slide deck and also listed on our product catalog for each assessment. Please navigate to the link below, and search for the specific vendor you are seeking instructions for:  https://www.midatahub.org/product-catalog/.

  • Review the Return To Learn Readiness Dashboard in the MiDataHub cockpit. This feature is found by navigating to Features > Return to Learn. 

  • Verify the data loaded in your MiDataHub by reviewing reports and manage custom exports reviewed in the slide deck

  • If you used MiDataHub for the prior year RTL process, the API integration and assessment integrations should still be active in your MiDataHub cockpit. 

Additional resources can be found at the links and resources below and please at any time if you have questions please contact support@midatahub.org.

MDE Resources:

Michigan Data Hub Resources:
  • Product Catalog
  • SIS Configuration
  • Assessment Configuration
  • Aggregation API Integration
  • Data Validation Queries
  • Support - support@midatahub.org
  • MiDataHub Newsletter
Upcoming Digital Equity Webinar
Join representatives from the MDE, MiDataHub, and the student information system (SIS) vendor community to learn more about enhancing your local data collection!

November 9, 2021 - 12:00pm (Noon)

Throughout the past two years, local education agencies (LEAs) have rushed to quickly assess student needs around the availability of devices and broadband internet service off-campus. Surveys were disseminated to students and families and while these surveys all sought the same information, a lack of continuity from survey to survey makes comparing the data more difficult. LEAs have used the data collected to drive broadband planning and policy-making here in our state, but the need for a more deliberate data collection, one that can provide longitudinal data over time, is clear. 
 
The digital equity questions provide a consistent methodology for data collection in a way that streamlines the process for LEAs. Teams from MDE and MiDataHub are working collaboratively with vendors to embed these data points in the current integrations with MiDataHub. These data points will be accessible for review and download directly in MiDataHub using reports and queries for local uses and, if a district chooses, can be shared at an aggregated level with partnering research organizations for the sole purpose of supporting state policy and planning regarding broadband availability, affordability, and expansion. 
Please register in advance for the webinar.  After registering, you will receive a confirmation email containing information about joining the webinar.

Register here:
Snack-Pack Version 2
The portable student record service, known as the “Snack-Pack,” provides a small set of critical student data for students newly transferred to your district. Based on the most recent records submitted to the State by the previously enrolled district, the Snack-Pack contains targeted data so educational staff know what services students are eligible for upon enrollment in the school district. Recently, the second version of this service has been released. In this second version, an additional 14 fields are available for retrieval:

  • District Exit Date: The month, day, and year of the first day after the date a student last attended school, graduated, or became known officially to have left the district’s educational setting.
  • Early Childhood Program: The early childhood program or service provided to the child.
  • End of Term Status: The nature of the student’s progress at the end of a given school term.
  • English Learner Exit Date: The month, day, and year that the student was no longer engaged in either an EL or an ESL program or service.
  • General Education FTE: The full-time equivalency for which the student receives educational programs and/or services from the operating district.
  • Home Language: The most often used language(s) in the home or the language(s) primarily spoken by those in the home.
  • Previous School District Name: The previously reporting entity (LEA, PSA, or ISD school district).
  • Primary Language: The student’s primary or native language as indicated on the home language survey.
  • Reading Deficiency Identified: A reading deficiency was identified during the current school year.
  • Section 52 FTE: The full-time equivalency for which the student is eligible for special education programs or services provided only to students with disabilities who do not qualify for Section 53 membership.
  • Section 53 FTE: The full-time equivalency for which the student is eligible for special education programs or services, provided only to students with disabilities who qualify for Section 53 membership under specific criteria.
  • Special Education Exit Date: The month, day, and year of the first day after the date a student last participated in special education programs or services because of the reason reported in Special Education Exit Reason.
  • State English Learner Exit Date: Upon completion of the MSDS EOY General collection, the State of Michigan will automatically exit WIDA proficient students in grades K-12 with an EL Exit date of June 30 of the current school year.
  • Total Number of Days Removed: Sum of all primary, secondary and other days removed for discipline, for the current school year.

Please note this service is intended for newly transferred students only. If the service is run for students that are not newly transferred, you will receive ‘blank’ or ‘false’ values for each field. 

This functionality has been made available for Student Information System (SIS) vendors to develop and is currently in process with most. Please see our product catalog entry page for more details on this service, and the current status of your SIS vendor. 


If you would like more information or would like to learn more about how this functionality is used in your SIS please contact support@midatahub.org.
Direct Certification
Recently functionality was developed in collaboration with CEPI to provide end-users a lookup from the Student Information System that will allow an authorized FSS district user to search CEPI’s direct certification data to determine whether a child is eligible for free/reduced meals via direct certification. This lookup will also allow authorized FSS district users the ability to request data from the most recently updated Direct Certification report for their district (This report contains all students directly certified to receive free/reduced meals.) The benefit of this service is to provide a student's eligibility upon enrollment so the data can be consumed by the SIS,  foodservice system, and any additional application downstream that needs to consume the data for reporting, or other services. 

Some benefits of this service include:
  • Eliminating the need for users to log in into a state system, download the data, and import it back into your system. 
  • Minimizes files with sensitive data on users local computer/networks
  • Allows districts to determine eligibility as soon as a new student is enrolled
  • Currently, the service is available for any Student Information System (SIS) and foodservice provider to integrate. 

We are currently developing a Product Catalog entry for this on our website which will include further details of the service, along with its current implementation. We will announce the completion of this in an upcoming newsletter. 

If you would like more information or would like to learn more about how this functionality is used in your SIS please contact support@midatahub.org
Participation Update
Participation Count by System