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Hello all,


Welcome to the first edition of Building Blocks, our preschool special education newsletter for 3-K and Pre-K providers! Each month, we'll share tips, resources, and information to help you better support the students with disabilities and families you serve. This month, we're talking about how to get copies of a student's IEP. 


Since there is a lot to discuss at the start of the year, we’ll also be sending a newsletter later this month on what you can do if a student in your program is not receiving their IEP services.


Have questions or want to suggest a topic for an upcoming newsletter? Send us a message at preschool@advocatesforchildren.org.

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OCTOBER 2022

Getting Copies of a Student's IEP

What is an IEP?

An Individualized Education Program (IEP) is a legal document that describes a child’s strengths and needs, states the type of special education services that a child has the right to receive, and sets out goals the child will achieve with those services. The New York City Department of Education (DOE) creates the IEP at a meeting with the parent and others who are familiar with a child, including the child’s teacher and professionals who conducted evaluations. The IEP is updated annually and provides valuable insight on the supports a child needs to make progress.



What information is included in an IEP?

The IEP begins with a description of a child’s current abilities, needs, and evaluation results in the areas of academic achievement, social development, and physical development. This gives you insight into what a child does well and where they may need more support.  


All IEPs have goals that children will be working on mastering throughout the year. You should be aware of those goals so that you can incorporate ways to help the child reach those goals in your lessons. 


One of the most important sections of the IEP is the program recommendation page. This lists the supports and services that the DOE must provide a child. It specifies how often the child should receive those services, how long the sessions should last, and where the sessions should take place. 


Children should receive their preschool special education services in the least restrictive environment. For most children, that means they should receive their preschool special education services in their 3-K and Pre-K program. As such, the DOE may send providers (like a speech therapist, occupational therapist, physical therapist or special education itinerant teacher (SEIT)) to your program several times a week to work with the children you serve. 


In the next edition, we will go over what you can do to help the family of a child who isn't receiving the services that are recommended on the IEP.

(Click on the images to enlarge)

For a complete template of the IEP, visit: https://www.p12.nysed.gov/specialed/formsnotices/IEP/home.html.

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How do I get a copy of my students' IEPs?

The DOE emails IEPs to program directors to their DOE external email account. Program directors should check their external account regularly as a student may have a new IEP developed at any point throughout the year. Program directors can request a DOE external account by completing the DOE account request survey


If you believe a student in your program has an IEP but you have not received a copy of the IEP, email the DOE at specialedprek@schools.nyc.gov. Family Child Care providers can also email the DOE at this account to request copies of IEPs for children you serve.  


Parents should also have a copy of their child’s IEP. They can request a copy from their CPSE office. However, they are not required to give a copy of the IEP to their child's preschool program. 


Let us know if you experience any challenges getting a copy of a student's IEP. Send us an email at preschool@advocatesforchildren.org.

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Need help?

Call us with questions! You can reach out to Advocates for Children of New York's free Educational Helpline at (866) 427-6033, Monday-Thursday, 10am-4pm. You can also send us a message online.

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Help us make sure this newsletter is useful! Which of the following applies to you?
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Helpful Resources 

📄 AFC's Developmental Milestones Chart >>

📄 AFC's Preschool Special Education Guide >>

📄 AFC's Related Services Factsheet >>

📄 DOE's Family Guide to Preschool Special Education Services >>

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