Business Office News
August 14, 2018
Carpet Cleaning
Research Facility #1 is scheduled for carpet cleaning on Saturday, August 18th. While its optional to be in the building during this time, PPD is asking that occupants stay out of the office that day. This will help ensure the all offices are cleaned thoroughly.
Big Blue Move-In
Move-In — combined with current construction occurring on campus — will impact parking and transportation routes throughout the campus at various times. Among the more than 7,000 students moving to campus housing, we are expecting approximately 2,000 students to move-in on the following three major Move-In days.

  • Wednesday, August 15
  • Thursday, August 16
  • Friday, August 17

( See Map )

Vendor Self-Service Solution
A new web-based on-boarding application will soon be available for new vendor registration. The University has contracted with PaymentWorks, Inc. to provide a customized platform for vendors to register to do business with the University. The new cloud-based platform will replace the current paper-based University Vendor Application process. The transition to PaymentWorks as the University’s vendor onboarding solution is planned for ~ August 14.

Travel Reminder - Mileage reimbursement
Mileage is reimbursed from the traveler’s workstation to the destination unless driving from the traveler’s residence is closer. Mileage from the traveler’s workstation to an airport is computed as follows:
  1. For travelers whose workstation is Lexington, mileage reimbursement is limited to 15 miles one-way to the Lexington Blue Grass Airport. Should a traveler’s workstation in Lexington be further away than 15 miles from this airport, then the traveler must confirm the distance with MapQuest documentation and mileage reimbursement is limited to this distance.
  2. For travelers whose workstation is not Lexington, the distance from their workstations to their airports must be confirmed with MapQuest documentation and mileage reimbursement is limited to this distance.
Vicinity travel and authorized travel within the traveler’s workstation area must be listed on separate lines on the TRIP travel expense report.
See section V.A.6 regarding maximum reimbursement of travel expenses.
111 Washington Avenue
Lexington, KY 40536
Phone: (859) 257-5678