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CAEP 2022-23 Beginning of Year Letter

WIOA Title II Apportionment Payments

Nominate a CAEP Model Program

Register for the CAEP Summit 2022

PPIC: Community College English in California’s New Era of Student Access

CAEP Deliverable Reminders
Deadlines and Deliverables

CAEP 2022-23 Beginning of Year Letter

As the 2022-23 program year gets underway, the CAEP Office has issued the Beginning of Year Letter (BOYL). In this letter, the CAEP Office advises local recipients of accountability requirements in the current program year. The letter and supporting documents outlines the data collection and reports located in the Student Data Collection and Reporting section of the adult education website ( and provides further clarification and details on program accountability requirements. The letter also includes access to due dates for CAEP data deliverables.


Access the full BOYL by clicking the link here.

Link to BOYL

K-12 CAEP Apportionment Payments

The K-12 portion of the 2022 CAEP apportionment payments for July & August have been released. This release occurred two weeks earlier than last year. We are pleased to see that legislative changes in the CAEP Funding Distribution process have been so successful! We encourage sharing this positive change within your community groups.


Additional information for this funding can be found on the California Department of Education’s CAEP Funding Results web page at

Nominate a CAEP Model Program

In a couple of days, the Advancing CA Adult Education model program submissions will close. Nominate a program today! Last year, the CAEP Office and CAEP TAP had the honor of recognizing the LARAEC and the LARAEC Edge at the CAEP Summit 2021. Over the last several years, consortium member districts, subject-matter experts, and LARAEC action planning team members have been discussing the creation of a more coordinated plan for transitioning adult education students to post-secondary programs. As part of an action research study conducted through Arizona State University, (Smith & Stiehl, 2020; Smith & Stiehl, 2021; Stiehl, 2020), interviews and surveys of LARAEC program participants were conducted in the fall of 2020 and spring 2021. Research confirmed that school personnel experience some barriers to implementing transition programs. LARAEC looked at the problem of limited access to information as a twofold issue; how do we provide direct information and transition support to students and staff, and how do we do this in a remote environment? Using the new online conference structure built to host the annual LARAEC conference, the consortium developed a new program to target transitions and access to post-secondary information called The LARAEC Edge. This program was designed as LARAEC’s first student–facing conference. This conference focused specifically on transitions to postsecondary programs. The conference included five main strands: College Academic (registration, financial aid, college 101), Career Training (programs, sectors, pathways), Adult Education (Basic skills, HSE/HSD, ESL), Workforce Readiness (Interviews, resumes, job search, apprenticeships), and Support Services (programs for special populations, community-based organizations, and workforce partners). Learn more about the LARAEC Edge by clicking on the following link.


Adult education practitioners are always interested in learning from other programs across the State. The CAEP Office and CAEP TAP provides the Advancing CA Adult Education Program platform for you to demonstrate innovative, emerging, and model practices. We are aware of some of the amazing strides programs and learners are making in adult education. It is now time to share with the rest of the State and be recognized for the wonderful work taking place. Access the model program nomination webpage to learn more about the nomination criteria, scoring rubric, and more. Nominations for a chance to recognized at this year’s summit close August 26, 2022.

Nominate a Model Program

Register to Attend the CAEP Summit 2022

Register to attend the CAEP Summit 2022! Registration is now open and we want as many of our adult education practitioners to register to attend. The Summit will be virtual again this year. It is FREE to attend the Summit this year! Register today.


PPIC: Community College English in California’s New Era of Student Access

In their latest report, the PPIC addresses the strides California has made in the implementation of Assembly Bill 705 since 2019. The report examines the progress colleges and students have made in shifting toward transfer-level English courses through fall 2020; PPIC also look at the impact of the pandemic and the shift to online learning on AB 705 implementation. Key takeaways from the report include:

  • Colleges continued to implement AB 705 in the face of COVID-19. Despite a significant decline in enrollment in fall 2020, access to gateway transfer-level English remained high, continuing the progress made in the previous fall. In fact, the share of students enrolling directly in college composition actually increased slightly (from 95% to 97%), and the share of first-time English students completing these courses only declined slightly (from 61% to 59%). →

  • Colleges are still figuring out the best ways to provide corequisite remediation to their students. In the first year of the pandemic, a slightly lower share of students started in college composition along with corequisite support; among those who did, the rate of successful completion declined (from 58% to 53%). Some colleges found it challenging to shift corequisite courses from face-to-face to online settings—indeed, a handful stopped offering corequisites altogether. →

To learn more, access the full report by clicking on the following link.

PPIC Report

CAEP Final Allocations for 2022-23
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The 2022-23 additional CAEP allocations from the May Revise were posted in NOVA as an allocation
amendment. Consortium members have until September 1, 2022 to submit and certify their amended allocation amounts in NOVA.

CAEP Quarter 4 Member Expense Report
The CAEP Quarter 4 Member Expense Report is due in NOVA by September 1, 2022. The consortium will certify the member expense report by September 30, 2022. Please note: since this is the closeout of a program year, it will be extremely important to ensure all quarterly expense reports are accurate prior to certification. Once the reports are certified, the consortium will no longer have access to make any changes.
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CAEP Program Area Report for 2021-22
The CAEP Program Area report estimates are due in NOVA by September 1, 2022. To report hours of instruction, members are to use the TOPSpro® Enterprise CAEP 2021-22 member reports by program area, their agency’s attendance system, and the community college district’s apportionment attendance reports generated from the CCFS-320 Reporting System for noncredit FTES. To report leveraged funds, use your districts accounting records.

Please note: guidance from the CAEP Office is forthcoming. Agencies and consortia will not be penalized if they are unable to meet the September 1 deadline.

CAEP Annual Plan and Budget and Work Plan Due Dates
The CAEP Office is moving the due date for the CAEP Annual Plan and Budget and Work Plan for 2022. The annual plan will now be due September 14, 2022. The member budget and work plan will be due October 30, 2022 and certified by the consortium no later than November 30, 2022. The Quarter 1 expense report due dates will remain the same.

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  • Sep 1: 20/21 and 21/22 Member Expense Report due in NOVA (Q4)
  • Sep 1: July 1, 2021 to June 30, 2022 expenses by program area due (estimates only) in NOVA *
  • Sep 14: Annual Plan for 2022-23 due in NOVA * (Extended for 2022)
  • Sep 30: 20/21 and 21/22 Member Expense Report certified by Consortia in NOVA (Q4)
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