CAEP Deliverable Reminders

Deadlines and Deliverables

CAEP Summit 2024 is Just Over Six Weeks Away. Register today!

Celebrate Adult Education and Family Literacy Week with the Enhancing Access for Refugees (EARN) Project!

Beginning of the Year CAEP Accountability Letter Released by the CAEP Office

New CAEP Infographic Released

U.S. Citizenship and Immigration Services (USCIS) Offers Statewide Webinar for Adult Schools

APPLICATIONS DUE September 24th for the CALPRO Integrated Education and Training (IET) Fall Implementation Clinic

Upcoming CAEP Professional Learning

CAEP PD for New Consortium Leads and Administrators

Registration Open

2025 CALPRO Leadership Institute Application Now Available

CAEP Consortium Director's Corner

CAEP Deliverable Reminders

Consortium Carryover

Consortium carryover is one or more prior fiscal years exceeding 20% and is assessed and acted upon annually. Consortium carryover includes the carryover of all its members. State leadership will identify consortia with 20% or more carryover as of the due date of September 30, 2024, for the Quarter 4 Expenditure Report.

Regardless of the consortium-approved fiscal reporting at 11:59 p.m. September 30^th, NOVA will capture all information regardless of certification which will be reviewed by the State including the flags for carryover compliance.  

Consortia with 20% or more carryover will be required to submit a written expenditure plan to the State showing how the consortium will work to reduce their carryover below the 20% threshold. The State will also assign technical assistance to those consortia to ensure effective use of funds as specified by policy, and to ensure that the consortium’s annual carryover does not continue to exceed the 20% threshold so that it continues to provide adequate adult education services to the region.

Deadlines and Deliverables

• Sept 30: Member Expenditure Reports certified by consortium in NOVA (Q4)
• Sept 30: Member 24-25 Budget and Work Plan due in NOVA
• Oct 30: 24-25 Member Budgets and Work Plans certified by consortium in NOVA
• Oct 31: Student data due in TOPSPro (Q1)
• Oct 31: Employment and Earnings Follow-Up Survey

CAEP Summit 2024 is Just Over Six Weeks Away. Register today!

Take advantage of the early registration fee of $695 before it increases to $795 after September 10, 2024. Your registration includes full access to meals, all sessions, the exhibitor corner, and exclusive networking events. We encourage you to bring your colleagues along for this enriching experience.

Registration is filling quickly! Adult Education practitioners are excited to attend the CAEP Summit 2024 October 28-30 at the Oakland Marriott City Center. Be one of the several hundred adult education practitioners who will attend this year’s conference. If you have not done so already, register now to join other CAEP practitioners for a two-and-a-half-day thought-provoking, engaging and fun learning experience.

The CAEP Summit is appropriate for consortium leads, CAEP member agencies, administrators, teachers, counselors, transition specialists, and other practitioners supporting CAEP in California.

This year's Summit will host more than 85 presentations and network events. Don't miss the program evaluation session Data & Accountability: A Hands-on Approach by the Capital (Los Rios) consortium's Carla Slowiczek and Lydia Jones. In this session, the presenters will demonstrate how learner results and services received move from an update record to the CAEP Summary Report. During this hands-on portion of the session, participants will work in groups and reference scenarios to complete a student update record, utilize resources such as the Data Dictionary, and follow the student’s data across a CAEP Summary Report.

Accurate outcomes data has never been more important as it demonstrates the value of adult education to California’s legislators and stakeholders. As part of the Capital Adult Education Regional Consortium’s (CAERC) Three-Year Plan, members identified understanding and interpreting outcomes and developing consistent data reporting strategies as crucial to the overall evaluation of the region’s adult education programs. One of CAERC’s data alignment efforts is to connect information about students as they move through adult education programs, from ESL and ABE to ASE, CTE, college, or the workforce.

The presenters will demonstrate how learner results and services received move from an update record to the CAEP Summary Report. During this hands-on portion, participants will work with student scenarios to collaborate and complete a student update record, utilize resources such as the Data Dictionary, and follow student data across a CAEP Summary Report.

Book your room today! Hotel Oakland Marriott Reservations Room Block rate is $229 / night.

Don’t miss out – register today for the CAEP Summit 2024!

Celebrate Adult Education and Family Literacy Week with the Enhancing Access for Refugees (EARN) Project!

Join a webinar on September 17th to dive into EARN's new resource, A Guide to Using an Immigrant Integration Approach in Integrated English Literacy and Civics Education (IELCE).

This webinar will encourage participants to consider how to use the new guide to improve understanding of immigrant integration and how the approach can improve outcomes for multilingual and immigrant learners.

Preview the guide and bring your questions or learn about the guide with the EARN project team!

Title: Using an Immigrant Integration Approach in IELCE

Time: September 17, 2024 from 2-3pm ET/11am-12pm PT

Beginning of the Year CAEP Accountability Letter Released by the CAEP Office

The California Adult Education Program (CAEP) State Leadership has released the Fiscal Year 2024-25 Program and Accountability Requirements for Student Outcome Data Collection and Submission. Please find time at your earliest convenience to review. Also known as the Beginning of the Year Letter (BOYL), the letter includes detailed information about data accountability requirements, reporting due dates, data accountability training, and access to technical assistance through CAEP TAP.

If you have any questions or need technical assistance, please email CAEP TAP at tap@caladulted.org .

New CAEP Infographic Released

We invite you to explore the impactful achievements of CAEP across our state! This NEW infographic showcases key data and insights about the learners we support and the diverse communities we serve. By sharing this valuable information, we aim to foster continued education and awareness around CAEP's vital work. Join us in celebrating these accomplishments and spreading the word about the positive changes we are making together!

U.S. Citizenship and Immigration Services (USCIS) Offers Statewide Webinar for Adult Schools

Join speaker Villaysay "Sai" Phavisith with the USCIS for a webinar designed specifically for students at adult schools throughout California.

Wednesday, September 25, 2024 10:00 AM - 11:00 AM

On June 18, 2024, the Department of Homeland Security (DHS) announced a key step toward fulfilling President Biden’s commitment to promoting family unity in the immigration system. DHS will establish a new process to consider, on a case-by-case basis, requests for certain noncitizen spouses of U.S. citizens who have been continuously physically present without admission or parole in the United States for 10 years or more; have no disqualifying criminal convictions; do not pose a threat to national security and public safety and pass vetting; are otherwise eligible to apply for adjustment of status; and merit a favorable exercise of discretion. Please join USCIS as we share information.

More information can be found at the Keeping Families Together website. Please help get the word out to your adult education teachers and students.

APPLICATIONS DUE September 24th for the CALPRO Integrated Education and Training (IET) Fall Implementation Clinic

The California Adult Literacy Professional Development Project (CALPRO) and the California Department of Education is offering a unique professional learning opportunity! Join other agency teams of ESL and ABE/ASE instructors, CTE instructors, and program administrators for an Integrated Education and Training (IET) Implementation Clinic.

APPLICATION DEADLINE

Apply online by September 24, 2024, at 5 pm. Notifications of acceptance will be sent by October 4, 2024. Cohort size: up to 8 agency teams composed of 3 staff per cohort (up to 24 participants). Each member of your 3-person agency team is required to submit an application.

FORMAT

There are four principal features of this unique online professional learning opportunity, which is open to up to 8 agency teams (each team is composed of 3 staff members).

1) Two day-long virtual training sessions. Participants will have the opportunity to engage in interactive planning and curriculum development activities as well as to share best practices.

2) Live, interactive discussion through three 75-minute online webinars with engaging guest speakers, seasoned facilitators, peer mentors, and colleagues from around the state (see below for complete details). In each meeting we will:

• Highlight the relevancy and value of the featured topic for the work that we do

• Explore best and promising practices in the featured topic

• Learn from subject matter experts and peer mentors on effective related strategies

• Share successes and common challenges with fellow teachers and program administrators

• Get help on solving issues we face

Topics will be tailored to the needs of the participating practitioners and identified through the application process and may include:

• Starting Strong: Developing the Team Teaching Partnership

• Co-Teaching & Alternating Teaching: Which Model, Why, And How?

• Developing a Single Set of Learning Objectives & Integrating Lesson Plans

• Building an Integrated Syllabus

• Promising Intake & Onboarding Strategies for lET

• Action Planning: Process considerations, potential challenges, and solutions to address challenges.

• IET and Distance Learning: Considerations & Strategies

3) Ongoing online discussions, sharing, and resource creation through a designated private group within CALPRO’s online Community of Practice.



4) Completion of a capstone project and presentation of the project at the second day-long session.

Click on the link below to access full details related to the IET Implementation Clinic.

Upcoming CAEP Professional Learning

September 12, 2024 11:00 a.m.

Overview: TOPSpro Enterprise (TE)

September 13, 2024 11:00 a.m.

Mirrored Courses: Building Pathways from Noncredit to Credit

September 20, 2024 9:00 a.m.

2024 PD for New Consortium Leads and Administrators

September 26-27, 2024 Day 1: 1:00 p.m./Day 2 8:30 a.m.

CAEP Consortium Directors' Event 2024

This is a 2-day event. Please know that you will be registering through this link for both days.

October 2, 2024 10:00 a.m.

CAEP Data Integrity Report

October 15, 2024 11:00 a.m.

CAEP Data Submission Guidelines

CAEP PD for New Consortium Leads and Administrators, September 20, 2024, Registration Open

CAEP TAP is pleased to offer a virtual event designed to equip new consortium leads and administrators with the essential skills and knowledge for optimal effectiveness in their roles. This professional development initiative aims to ensure consortia leads are aware of CAEP deliverables while providing them the tools and resources to navigate associated support. This training is targeted to consortium leads and administrators who have recently become a CAEP lead or director, with experience ranging from less than a year to up to three years.

2025 CALPRO Leadership Institute Application Now Available

CALPRO Leadership Institute 2025 applications are now available and due by November 18, 2024!

The CALPRO Leadership Institute (the Institute) will provide you with in-depth opportunities to explore, practice and reflect on developing your leadership skills. Previous topics addressed during the Institute have included Budget and Fiscal Management, Professional Learning, Managing Community and District Relationships, Grant Writing, Strategic Planning, Collaboration and Partnership Building and Instructional Leadership, among others. Given the limited number of participants, the Institute provides intimate access to expert field presenters and the opportunity to network with new and seasoned administrators.

For the 2025 Institute, we will accept up to 24 participants. I invite you to apply or to share the applications with new or aspiring administrators. The Institute will be held in-person AND virtually over a total of six days. Following are the scheduled dates:

January 23-24, 2025 (In-person in Sacramento)

March 27-28, 2025 (Virtually); and

May 29-30, 2025 (In-person in Sacramento)

Participants also participate in a leadership coaching component of the Institute for the year after completing the six days of training. The Institute is open to all California funded adult education programs. Completed nominations/

applications must be received by Monday, November 18, 2024. CALPRO will notify selected participants and their nominators by December 4, 2024.

Please see the application for further information about the Institute and for nomination/application requirements. The online nomination/application form can be found by clicking directly on the 2025 CALPRO Leadership Institute Application. Thank you for your consideration of the Institute.

CAEP Directors' Corner