CAEP Program Area Reporting for 2021-22 – Estimates Due September 30, 2022

Register for the CAEP Summit 2022

CDE Special Event: Eligible Training Provider List

Apply by September 23, 2022: CALPRO Online Integrated Education and Training (IET) Implementation Clinic for Agency Teams

It’s here! The CAEP Office has released the CAEP Program Area Reporting for 2021-22 guidance memo. In addition to the release of the guidance, the CAEP Office has extended the Estimates due date to September 30, 2022. We are aware that most consortia and agencies have submitted their estimates and we wholeheartedly appreciate your diligence in getting your data submitted on time. However, if anyone needs any additional time, you will have until September 30, 2022. The Actuals are still due on December 1, 2022.

The guidance document includes information regarding the following:

• Reporting requirements;
• Period of reporting;
• Program area definitions;
• Hours of instruction by program area defined;
• Operational costs defined;
• Leverage funds by program area defined;
• Frequently asked questions;
• And steps to complete the program area report in NOVA

Review the guidance, even if you have submitted your estimates, to ensure you have captured the program area report data accurately.

If you need assistance, contact CAEP TAP at [email protected] or (888) 827-2324.

Register to Attend

The CAEP Summit 2022 is fast-approaching! In less than two months, adult education practitioners from across the State will convene to engage in welcome and plenary addresses, breakout sessions based on the CAEP statewide priorities, networking opportunities, and so much more. If you have not done so already, register to attend the CAEP Summit 2022. This year will be another virtual experience hosted on an engaging, customized virtual platform, which hopefully makes attending a little more convenient for all. Space is limited and filling up fast. Register today!

CDE Special Event: Eligible Training Provider List

Learn the ins and outs of the Eligible Training Provider List during this CDE special event. The special event will take place on Monday, September 19^th from 1:00 p.m. – 2:00 p.m. California’s Eligible Training Provider List (ETPL) provides employment training resources for adults and dislocated workers. The ETPL includes qualified training providers who offer a wide range of educational programs, including classroom, correspondence, online, and apprenticeship programs.

The ETPL was established in compliance with the Workforce Investment Act of 1998 and amended by the Workforce Innovation and Opportunity Act (WIOA) of 2014.

The ETPL includes training providers who are eligible to receive Individual Training Accounts through WIOA Title I-B funds. View the ETPL Policy and Procedures (PDF) for more information.

Maximilian Zepf will facilitate this session. Max is an Associate Governmental Program Analyst who is the Lead ETPL Coordinator for EDD Workforce Services Branch. Max has worked in the Program Reporting and Analysis unit for three years, and has managed ETPL-related duties since January 2019.

Apply by September 23, 2022: CALPRO Online Integrated Education and Training (IET) Implementation Clinic for Agency Teams

The California Adult Literacy Professional Development Project (CALPRO) and the California Department of Education are pleased to offer a unique professional learning opportunity! Join other agency teams of ESL instructors, CTE instructors, and program administrators for an Integrated Education and Training (IET) Implementation Clinic.

The format includes four principal features of this unique online professional learning opportunity, which is open to up to 8 agency teams (each team is composed of 3 staff members):

1. Two day-long virtual training sessions.
2. Live, interactive discussion through three 75-minute online webinars.
3. Ongoing online discussions.
4. Completion of a capstone project and presentation of the project at the second day-long session.

INTENDED AUDIENCE

Program staff who seek more support in meeting the IET implementation challenges they face and are interested in learning from other IET practitioners. Each program team of three (3) staffers will ideally include the ESL instructor, CTE instructor, and the IET program administrator.

REQUIREMENTS OF PARTICIPATION

• Willingness to actively engage in peer and expert discussion and share successes and challenges.
• A commitment to attending all virtual sessions; failure to attend may result in not receiving a certificate of completion for the 23 hours of training.
• Approval from your agency for your application.

ELIGIBILITY

Membership and participation are free of charge and open to all California adult education funded programs. Preference will be given to IET program team staff working in an Integrated EL Civics IET program that is funded through Section 243 of the Workforce Innovation and Opportunity Act, Title II: Adult Education and Family Literacy Act (WIOA, Title II: AEFLA) grant. Not sure if you’re eligible? Let CALPRO help: email [email protected] or call 1-916-286-8803.

APPLICATION DEADLINE

Apply online at https://forms.gle/qdqZt4iXR4Cvj33x7 by September 23, 2022, at 5 p.m. Notifications of acceptance will be sent by October 5, 2022. Cohort size: up to 8 agency teams composed of 3 staff per cohort (up to 24 participants). Each member of your 3-person agency team is required to submit an application. 

Use the following link to access full details about the IET Implementation Clinic and apply today!

CAEP Deliverable Reminders

The CAEP Quarter 4 Member Expense Report was due in NOVA by September 1, 2022. The consortium will certify the member expense report by September 30, 2022. Please note: since this is the closeout of a program year, it will be extremely important to ensure all quarterly expense reports are accurate prior to certification. Once the reports are certified, the consortium will no longer have access to make any changes.

The CAEP Program Area report estimates are due in NOVA by September 30, 2022. To report hours of instruction, members are to use the TOPSpro® Enterprise CAEP 2021-22 member reports by program area, their agency’s attendance system, and the community college district’s apportionment attendance reports generated from the CCFS-320 Reporting System for noncredit FTES. To report leveraged funds, use your districts accounting records.

The CAEP Office is moving the due date for the CAEP Annual Plan and Budget and Work Plan for 2022. The annual plan was due September 14, 2022. There are a number of consortia who have not yet submitted or approved this deliverable. Reach out to CAEP TAP if you need assistance. The member budget and work plan will be due October 30, 2022 and certified by the consortium no later than November 30, 2022. The Quarter 1 expense report due dates will remain the same.



• Sep 1: 20/21 and 21/22 Member Expense Report due in NOVA (Q4
• Sep 14: Annual Plan for 2022-23 due in NOVA * (Extended for 2022)
• Sep 30: 20/21 and 21/22 Member Expense Report certified by Consortia in NOVA (Q4)
• Sep 30: July 1, 2021 to June 30, 2022 Program Area Report (Hours of Instruction and Expenses by program area; estimates only) due in NOVA *