CAEP Summit 2022

Register for the Fall 2022 ACCE Zoom-In Workshop, November 10

Next Week’s Lunch with LARAEC

CASAS’ CAEP Accountability for 2022-23 Face-to-Face Training Coming to a City Near You

WestEd’s Fall 2022 Regional Training

OTAN’s Technology and Distance Learning Symposium Call for Proposal

The CAEP Summit 2022 kicked off on Tuesday, October 25^th. The four-day experience was a huge success and we could not have done it without each and every one of you. There were so many great breakout sessions across the CAEP priorities: equity, leadership, learner transition, marketing, program development, program evaluation, and technology and distance learning. Attendees, hope you enjoyed the offerings, learned something new, and will be able to take what you have learned back to your school site/program/agency.

If you attended and have not done so already, please take a little bit of time to complete an evaluation for each of the session’s you attended. We value your feedback. Your feedback is important to not only CAEP TAP as we begin planning next year’s CAEP Summit, but also to the presenters who want to know what you thought of their session. Evaluations for all breakout sessions and the overall evaluation can be found here.

A huge thank you to our presenters! We appreciate your willingness to present at the Summit. Your wisdom, expertise and content were valuable for attendees.

Thank you to all exhibitors! We appreciate you exhibiting at the Summit and donating prizes in support of advancing adult education programs across the State.

Thank you to members of the Outreach and Technical Assistance Network (OTAN) and the Capital Adult Education Regional Consortium (CAERC)! The virtual Summit would not have been made possible without your support with technology and hosting.

Thank you to our CAEP model program submitters! We appreciate you submitting your programs and sharing practices with all CAEP adult educators. If you have not done so already, access the Advancing CA Adult Education website to learn more about these model programs.

Thank you to the CAEP Office, the CDE and the Chancellor’s Office! We appreciate your support and participation in the Summit.

Stay tuned to learn who won the leaderboard prizes, when you can access the recordings, and more.

Join the Association of Community and Continuing Education (ACCE) for the Fall Zoom-In. For over 30 years, ACCE has been the organization to host opportunities for networking, professional development, and advocacy for community services, and continuing education/noncredit programs.

DATE: Thursday, November 10, 2022

TIME: 1:00pm – 5:00pm

WHERE: ZOOM

COST: $75 for an individual or $300 for a group from the same institution (no limit on registrants)

CLICK HERE to register today!

If you wish to pay by check or purchase order, please fill out the registration form found at acceonline.org. If you are paying by mail, please email the registration form to Bob Parker ([email protected]) so that we can send registered participants the link for the Zoom meeting.

Want to learn how to break through barriers to more effectively market your programs and classes to reengage students? Then join Michele and Justin on Thursday, November 10^th at 12:30pm for Lunch with LARAEC. We'll welcome marketing guru Celina Shands from Full Capacity Marketing. Celina has a wealth of experience working with adult education agencies and creating campaigns for consortia throughout California and The United States. She'll share strategies and best practice ideas that you can implement at your school site immediately!

Grab your lunch and join us from 12:30 - 1:30pm  

The zoom link can be found at http://laraec.org/lunchwithLARAEC/ 

If you’ve missed any of Lunch with LARAEC’s previous presentations, you can find the recordings here: 

http://laraec.org/lunchwithLARAEC/ 

If you would like to submit a proposal for future lineups, please also visit the Lunch with LARAEC page.  

See you soon. 

Justin and Michele

CASAS’ CAEP Accountability for 2022-23 Face-to-Face Training Coming to a City Near You

Missed Jay Wright and the Road Show? Well, Jay is back on the road and coming to a city near you in the not-so-distant future! In the upcoming workshops, Jay will provide an overview of quarterly and end-of-year CAEP data collection requirements, and steps for intake, update, and follow-up reporting. During the workshops, new requirements will be identified and a review of existing guidelines for CAEP reporting, including initiatives at the federal level that may impact state reporting. Updates of CAEP reports and other tools that are available in TOPSpro Enterprise will be provided. State and federal-level guidelines that affect CAEP data collection will be identified, and guidance to implement them at the local level will be provided. Lastly, practices for student enrollment, participation, and assessment implementation will be identified to ensure agency compliance and promote student success. Register to attend a session at one of the following sites:

Mt. Diablo Adult Education: November 9, 2022 from 12:00 p.m. – 4:00 p.m.

Sacramento COE: November 10, 2022 from 1:00 p.m. – 4:00 p.m.

San Bernardino Valley College: February 15, 2023 from 9:00 a.m. – 12:00 p.m.

More dates and cities will be announced soon!

WestEd’s Fall 2022 Regional Training

Join WestEd for a full day in-person workshop focused on strengthening the role of adult education and noncredit education as a gateway to college and living wage employment. This training will feature tool demonstrations, hands on exploration, and group discussion to help participants make data informed program and pathway development decisions that support student transitions and success. Participants will use their own data to generate and explore questions and strategies related to implementing their consortium’s three-year plan activities. Plus, you will get the chance to engage with your peers across the region to understand and share promising practices! Click here for the full training description. If you have any questions, contact Blaire Toso – [email protected] and Ayanna Smith – [email protected].

• Bay Area Regional Training hosted by Sonoma County Office of Education - Click Here to Register! (Save the Date: Friday, December 2nd 9am - 2pm)
• Los Angeles/OC Regional Training hosted by Mt. San Antonio College - Click Here to Register! (Save the Date: Wednesday, December 7th 9am - 2pm)
• South Central Coast Regional Training hosted by Allan Hancock College - Click Here to Register! (Save the Date: Friday, December 9th 10am - 2:30pm)
• North/Far North Regional Training hosted by Mendocino College - Save the Date: Friday, January 20th 10am - 3pm
• Central/Mother Lode Regional Training hosted by Visalia Unified School District - Save the Date: Friday, January 27th 9am - 2pm
• San Diego Regional Training hosted by Cuyamaca College - Save the Date: Wednesday, January 18th 9am - 2pm
• Inland Empire/Desert Regional Training - TBD

OTAN’s Technology and Distance Learning Symposium Call for Proposal

March 3 and 4, 2023 (in-person and online event)

The Call for Proposals is open! Please consider submitting a proposal to share your expertise and perspective with others! The deadline to submit is Monday, December 19.

The Technology and Distance Learning Symposium is OTAN’s annual conference with dynamic, hands-on presentations and lively discussions that show participants how to integrate technology to enhance the learner experience, extend the classroom to learners through blended and distance learning, and help adult education programs be more effective and efficient.



TDLS is ideal for teachers, coordinators, administrators, and support staff at California adult education agencies under the Adult Education and Family Literacy Act, WIOA Title II — the federal grant administered by the Adult Education Office at the California Department of Education — as well as adult education staff who work at school districts, community colleges, community or faith-based organizations, volunteer literacy organizations, public or private nonprofit agencies, public libraries, state agencies, and correctional facilities.

CAEP Deliverable Reminders

CAEP Student Data and Employment and Earnings Survey

The Quarter 1 student data was due in TOPSPro no later than October 31, 2022. Additionally, the Employment and Earnings Follow-up Survey was also due on the same day, Oct 31, 2022. 

If you have not submitted these deliverables and need assistance, contact CASAS at [email protected].

CAEP Budget and Work Plan Due Dates

The member Budget and Work Plan was due October 30, 2022 and is to be certified by the consortium no later than November 30, 2022.

The Quarter 1 expense report due dates will remain the same.



CAEP Program Area Report Actuals Certified

The CAEP Program Area report actuals are to be certified in NOVA by December 1, 2022. To report hours of instruction, members are to use the TOPSpro® Enterprise CAEP 2021-22 member reports by program area, their agency’s attendance system, and the community college district’s apportionment attendance reports generated from the CCFS-320 Reporting System for noncredit FTES. To report leveraged funds, use your districts accounting records.

CAEP Quarter 1 Member Expense Report

The Quarter 1 Member Expense Report will be due December 1, 2022 and certified by the consortium no later than December 31, 2022. In addition, December 31st will be the last day members can spend 2020-21 funds.

• Oct 30: 22/23 Member Program Year Budget and Work Plan due in NOVA (Extended for 2022)
• Oct 31: Student data due in TOPSPro (Q1)
• Oct 31: Employment and Earnings Follow-up Survey
• Nov 30: 22/23 Member Program Year Budget and Work Plan certified by Consortia in NOVA * (Extended for 2022)
• Dec 1: July 1, 2021 to June 30, 2022 Program Area Report (Instructional Hours and Expenses by Program Area; actuals) in NOVA and Certified by Consortium*
• Dec 1: 20/21, 21/22 & 22/23 Member Expense Report Due in NOVA (Q1)
• Dec 31: 20/21, 21/22 & 22/23 Member Expense Report certified by Consortia in NOVA (Q1) *