"Children Learning, Parents Earning, Communities Growing"
Issue #12                                                        March 23, 2020
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March 2020 Featured Agency of the Month

For over 45 years, Children's Council has been at the heart of child care and early education in San Francisco. Under the leadership of   CEO Gina M. Fromer , each year our 120 staff members support 20,000+ families on their search for child care/preschool that meets their needs, and we coach over 5,000 families in applying for and maintaining child care subsidies.
Grounded in the Five Protective Factors, Children's Council's  family services  
 provide comprehensive, individualized support and connection in a way that affirms and builds on families' strengths. Our evolving set of Parent/Caregiver programs - attended by over 5,500 participants each year - include weekly playgroups, monthly parent cafés, a support group for new and expecting moms, a toy & book lending library and workshops facilitated by experts. 

Click Here to learn more.

CAPPA Member Only Benefits
CAPPA Member Benefits now available on the Members Only website: 

Best Practices
CAPPA is currently working on Best Practices and policies to support you during this challenging time.
CAPPA would like to support you with more samples of Best Practices being used in the field.  Currently, we host a number of SAMPLE Best Practices in our online library
Visit the Member's Only website to view today!

Sample of webinars available on the Member's only website:

Visit the  CAPPA Member's Only website  for more information on this webinar series and other benefits available to CAPPA Members.  
2019-20 Board of Directors
Rick Richardson
Child Development Associates

Vice President

Karen Marlatt
Valley Oak Children's Services


Beth Chiaro
Child Care Resource Center 

LaVera Smith
Supportive Services Fresno

Past President
Martin Castro
Mexican American Opportunity Foundation

Gina Fromer
Children's Council  of San Francisco 

Darrell Hills
Crystal Stairs, Inc. 

Tina Barna
Choices for Children

Abby Shull
YMCA Childcare Resource Service 
Leslie Reece
Family Resource & Referral of San Joaquin County

Jeanne Fridolfs
Napa County Office of Education

Mike Michelon
Siskiyou Child Care Council

Marco Jimenez
Central Valley Children's Services Network

Jasmine Tijerino

Michelle Graham
Children's Resource & Referral of Santa Barbara County

Joie Owen
Glenn County Office of Education

Denyne Micheletti Colburn
February 28, 2020
Guidelines for Early Learning in Child Care Home Settings Video Series
February 28, 2020
The Alignment of the California Preschool Learning Foundations with Key Early Education Resources, Second Edition
February 20, 2020
Family Childcare Providers: Collective Bargaining; Additional Data Elements to be Reported
January 30, 2020
January 2, 2020
California State Preschool Program (CSPP) Free or Reduced-Price Meal Eligibility Criteria to Enroll Four-Year-Olds
December 10, 2019
November 6, 2019
FY 2019-20 RFA for CSPP Expansion Funds
November 5, 2019
FY 2019-20 RFA for CCTR Expansion Funds
October 14, 2019
15-day comment period is now closed.
Job Openings

Is Your Organization Hiring?
Post your job announcement here for thousands to see!
There is no charge for CAPPA members.
Non-members will be charged a fee of $75.
Please email us your posting!

Child Care Subsidy Coordinator
The Resource Connection
Colusa County Office of Education

Director of Alternative Payment Programs
Hively (Formerly Child Care Links) Alameda County

International Institute Los Angeles

Manager Early Childhood Special Education
Napa County Office of Education
Children's Council San Francisco  
Field Happenings
The CAPPA Board has made it a priority to support our field with a coordinated calendar to note upcoming statewide conferences, federal conferences of relevance, CDE and DSS stakeholder meetings and legislative and budget deadlines and hearings.
NOTE: If you would like to share your newsletter or items of interest with our field via the Monday morning e-Newsletter, then please  email us  a link.  Please make sure that you have a link included to an online version or viewing.
Become a Monday 
Update Partner! 

Our Monday Morning Update supports our Early Learning & Child Care field with timely information about what is going on in California and nationally; as well as dates to be aware and upcoming events. 

Our weekly (50 times per year) Monday morning distribution is to more than 4,000 federal and state local agencies, resource and referrals, contractors, legislators and their staffs', centers, parents, providers, state departments and advocates.  

To help support the continuation of this resource and or advertise in the Monday Morning Update, click 

You can also make a donation to CAPPA and CAPPA Children's Foundation 
The Children's Foundation is a non-profit organization (501(c)3), Taxpayer Identification Number is 
03-0521444. Your generous donation is tax deductible.
Of Interest
Coronavirus - Information & resources for our field
CAPPA is supporting our field with coordinated information for all to use here. If you have a resource to share and or a question, email.

Hosted on our website will be breaking information as it relates to our child care programs, providers and families.  This includes questions submitted from the field to CDE with answers as they are developed, resources for all to access,  and breaking state and federal actions.  This site will be updated as often as needed.

A lot is happened during the weekend, including that Senate Republicans released their text of a third COVID-19 package in the midst of bipartisan negotiations. On child care, that bil
l included only $3 billion in funding through CCDBG, which is far, far too low given the needs we'r   e seeing in both the subsidy system and broader market. 
We are coalescing behind a big ask -- $50 billion - echoed by Senators Warren, Smith, Hirono, Casey, Kaine, and Booker yesterday in a letter to leadership. Click here to add onClick here to see the full letter.
We are hearing now that the House is coming up with its own package to counter McConnell's proposal and it's critical that $50 billion for child care is in that package, so that we get what's really needed for families, educators, and providers in this trying time. 

Stories needed now.   The National Women's Law Center is collecting stories about how child care/Head Start providers on the ground are being impacted by the spread of the virus as well as parents and educators as this is essential to ensuring that Congress includes solutions for child care & early learning in future stimulus packages. If you have information to share, please send it to Kyra Miller at  kmiller@nwlc.org

CCDF Recovery Flexibilities  
The  Administration for Children and Families  has released materials to help Lead Agencies understand the flexibilities in the CCDF law as they try to help meet the needs of f amilies and communities in response to the spread of COVID-19.  Options available to State, Territory, and Tribal Lead Agencies include: 
·        Flexibility to change eligibility or priority criteria to permit uninterrupted child care 
·        Flexibility to define income and set the income threshold for purposes of CCDF eligibility  
·        Option to waive family co-payment requirements for families that meet criteria established by the Lead Agency - which may include, for example, families impacted by federal or state declared emergency situations  
·        Option to use quality dollars to provide immediate assistance to impacted families, including families that do not participate in CCDF 
States may also enact legislation or regulation in order to take advantage of these flexibilities. States may also need to submit a Plan amendment or waiver request to the Office of Child Care .   Click here  to access ACF's full memo on CCDF flexibility during state or federal emergencies.  
In addition, ACF has released   a letter with updated resources and information about administrative relief strategies, as well as a list of   FAQs  about CCDF and COVID-19.   

An uplifting way to start the week, for those of us who need a break from the chaos that is our lives.

During this time where we are all stressed, it would be great to celebrate the positive.  Each week we will celebrate  everyday heroes, inspiring movements and great things happening in our field. 

The staff at Children's Resource & Referral of Santa Barbara County purchased some necessary health and safety supplies for the child care providers serving children of the essential workforce in Santa Barbara County due to their desperate need of disinfecting supplies, masks, wipes, hand sanitizer and anti-bacterial soap.

Let us know
what your organization is doing, we would love to feature you in the coming weeks!
2020-21 California State Budget

Due to the State's need to mitigate the COVID-19 crisis, the Legislature is on recess until April 13th, 2020 pending further postponement. There will be no budget or legislative hearings during this time. 

On March 17, 2020, the Legislature passed urgency legislation related  to  COVID-19 emergency response funding. These included: 
  • SB 117 by the Committee on Budget and Fiscal Review - Education finance: average daily attendance and timeline waivers: protective equipment and cleaning appropriation: COVID-19.
    • Provides relief to school districts, boards of education, and child care centers including: 
      • Provides $100 million for Local Education Agencies (LEAs) and child care centers located with LEAs to purchase protective equipment and cleaning supplies in response to the COVID-19 crisis. 
      • Waives attendance and reporting requirements for state subsidized child care programs, including CalWorks, Alternative Payment Programs, general childcare, and the State Preschool Program. 
      • The full bill text can be found here. 
  • SB 89 
    by the Committee on Budget and Fiscal Review - Budget Act of 2019.
    • Provides relief to small businesses and non-profits impacted by COVID-19, starting at $500 million with potential to go to $1 billion. 
What's Happening

In the CAPPA Monday Morning Update, we will highlight a few of the bills identified as relevant to our field and/or to the families and children we serve.   To see the more expansive listing of bills, click here where there are links to all of the bill along with  factsheets and sample letters if available. If there is a piece of legislation that you would like to have noted for our field, please  email .   Upcoming dates to be aware:

PLEASE NOTE: Due to the legislature's urgent need to focus efforts on immediate response to COVID-19, the legislature will be on recess from March 20th- April 13th with potential for further postponement. There will be no legislative or budget hearings during this time. 

Click here to see calendar of field events/interests and legislative hearings and deadlines.  If you would like something added to the field calendar, click here and submit details.
COVID-19 Community Resources 
COVID-19 CAPPA & Community Resources 
During California's Declared State of Emergency, we will be highlighting resources to support you in your work.

Please visit CAPPA's COVID-19 Response Page found at  https://www.cappaonline.com/cde-dss . We are updating this page daily with breaking news, guidance from CDE, DSS, and the Governor, as well as ongoing questions and answers to questions from the field. 

On March 19, 2019, the State of California announced their own COVID-19 website that will house all information and directives from the State. This can be found at  www.COVID19.ca.gov

Additionally, we encourage you to explore community resources from our partners that have been put together to support the field as we navigate this unprecedented crisis together. 

Community Resource Websites for Coronavirus/COVID-19 Response: 
Community Online Resource Websites to Support Parents & Providers:
  • KIDANGOLearn at Home kits and online resources provide parents with the tools to play together, read together, and learn together while maintaining your physical and mental health.
  • HealthyKidsHealthyFutures.org Modeling healthy habits through your environment, daily activities, and collaboration with parents can make a huge impact on the well-being of kids in your care.
  • First5LA While COVID-19 has closed preschools and elementary schools, your child's learning can - and should - continue at home.
  • VeryWellFamily - Fun Learning Activities for Kids You Can Do at Home
Do you have a resource page you would like to share? Email it to   CAPPA  to be included in next week's newsletter! 
2020-21 Federal Budget & Policy Updates
Below is the first page of a four page document.  Click here to read the full document.

Upcoming CAPPA Trainings
Statewide Meetings postponed!
Future dates TBA

In response to current concerns around the coronavirus (COVID-19) and as precaution to help keep everyone healthy and safe, these Statewide Meetings will be postponed until further notice.  We understand some of you have made travel arrangements and accommodations, and appreciate your patience  as we work through the next steps, including scheduling future dates for these meetings and other changes that will be needed. If you have already paid for these events and would like a refund, please let us know. All attendees and sponsors currently registered will have the opportunity to transfer their registration(s) to the future dates.

April 2-3, 2020
Pomona Unified School District
1444 E. Holt Avenue
Pomona, CA 91767
Entrance 1

April 29, 2020
University of Phoenix
2860 Gateway Oaks Drive
Bldg. B, Ste. 100
Sacramento CA  95833
Classrooms 121/122/123

CDE Information & Updates
Management Bulletin 20-04: COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements

COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements
Number: 20-04
Date: March 18, 2020
Expires: June 30, 2020 or unless rescinded sooner
Authority: Senate Bill 117 (Chapter 3, Statutes of 2020)
Attention: Executive Directors, and Program Directors of All Early Learning and Care Programs

This Management Bulletin (MB) is to notify and provide guidance to state-subsidized early learning and care programs about updated apportionment, attendance, and reporting requirements after the enactment of Senate Bill (SB) 117.
It is important to note that this is not a permanent change to statute or regulations. These requirements will apply until June 30, 2020, unless nullified or changed by the Legislature. As the situation evolves and more information is available, the California Department of Education (CDE) will issue additional guidance.
The CDE encourages those that can safely provide care to do so, following state and local public health guidance in addition to guidance from the Centers for Disease Control and Prevention (CDC). Additionally, as needs evolve, the CDE will be reaching out to early learning and care contractors and programs to have them be part of the solution in addressing the needs of working families, in particular, the needs of low-income families and parents who are health workers, emergency response personnel, key governmental staff, and child care workers.

Subject: Suspension of FY 19-20 Early Learning and Care Division (ELCD) Onsite Program Monitoring Reviews

Dear ELCD Contractors:

The priority of the Early Learning and Care Division (ELCD) is the health and safety of the children and families we serve as well as that of the staff in each of your programs. As part of health and safety measures to mitigate the novel Coronavirus (COVID-19), the ELCD is suspending onsite contract monitoring reviews until further notice.
For the remainder of the fiscal year, reviews may be scheduled on an as needed basis. Contractors who are scheduled for a review will participate remotely from their locations and transmit documentation electronically.
As state and health officials provide updated information about California's COVID-19 emergency, the ELCD will determine next steps and keep you informed of them. Please keep your ELCD Field Consultant informed as conditions at your agency change.

Additionally, the ELCD has established a dedicated email address to receive public inquiries related to ELCD programs and emergency concerns. This e-mail address is
ELCDEmergency@cde.ca.gov . When sending questions to the email address, please specify the program county in the subject line and/or the body of the email. This information is necessary to enable the ELCD to forward the questions to the appropriate office for a timely response.
The CDE is monitoring COVID-19 situation and working closely with agency partners. Contractors are encouraged to follow California Department of Public Health recommendations. For more information visit https://www.cde.ca.gov/ls/he/hn/coronavirus.asp .

Early Learning and Care Program Guidance on the COVID-19 State of Emergency Situation
Dear Early Learning and Care Programs and Partners:
This e-blast is intended to provide guidance to ELCD programs regarding options available to programs in dealing with the current State of Emergency declaration for COVID-19.
Additionally, the ELCD has established a dedicated email address to receive public inquiries related to ELCD programs and emergency concerns.
This e-mail address is:  ELCDEmergency@cde.ca.gov.
When sending a question to this email address, please specify the program county in the subject line and/or the body of the email. This information is necessary for the ELCD to ensure questions are forwarded to the appropriate office for timely response.
Guidance for State of Emergency Situations-  March 2020
Alternative Payment (AP) Programs
Provider closes
Ten days of non-operation allowed per fiscal year per provider 5 CCR Section 18076.2 (b)(2).
The State Superintendent of Public Instruction (SSPI) is working with the Governor's Office to issue an Executive Order that will provide further guidance on this issue.
When a child is absent due to parental concern
Providers will be paid based on families certified need/attendance record or invoice.
COVID-19 can be considered a family emergency.
The SSPI is working with the Governor's Office to issue an Executive Order that will provide further guidance on this issue.
Agency closes
If in consultation with the local public health department it is determined that the AP agency needs a full or partial closure, the agency will be reimbursed for administrative and operation costs. Follow guidance in Management Bulletin (MB) 10-09.
Contractors may revise their Minimum Days of Operation (MDO) anytime within the fiscal year.
Ensuring timely reimbursement to providers
The Code of Federal Regulations, Title 45, requires reimbursement to providers within 21 days of receipt of invoice. The Department of Education, Early Learning and Care Division contracted agencies should have a plan for reimbursing providers in the event of an emergency.
Agencies Providing Direct Services (CCTR, CSPP, etc.)
Agency and/or site closes
If in consultation with the local public health department it is determined that an agency and/or site providing direct services (i.e. General Child Care [CCTR], California State Preschool Program [CSPP], etc.) needs a full or partial closure, the agency/site will be reimbursed for administrative and operation costs. Follow guidance in MB 10-09.
Contractors may revise their Minimum Days of Operation (MDO) anytime within the fiscal year.
When a child is absent due to parental concern
Parents may use either of the excused absences categories as follows:
  • Best Interest Days, limited to ten per fiscal year, except children who are receiving child protective services.
  • Family emergency, as delineated by the agency's excused absence policies. COVID-19 can be considered a family emergency. Please note that there are not limitations for family emergency absences.
Resource & Referral Programs
Agency closes
Resource and Referral (R&R) agencies primary function is to provide child care resources and information to families. During a State of Emergency, it is critical for families to have access to these services. R&R agencies should have a plan for providing services in the event of an emergency.
If in consultation with the local public health department, it is determined that a R&R agency needs a full or partial closure, the agency/site will be reimbursed for administrative and operation costs. Follow guidance in MB 10-09.
The SSPI is working with the Governor's Office toissue an Executive Order that will provide further guidance on this issue.

The California Department of Education (CDE) is following the guidance of the California
Department of Public Health and directives from the Administration.
For the latest information, please go to https://www.cdph.ca.gov/Programs/OPA/Pages/New-Release-2020.aspx and 

The ELCD continues to recommend programs consult with local county public health authorities when making decisions that impact families. In addition, the ELCD recommends programs consult closure guidance from the Centers for Disease Control and Prevention (CDC), which can be found at https://www.cdc.gov/coronavirus/2019-ncov/downloads/considerations-for-school-closure.pdf
Partner Updates
New Research Briefs About Trends in Child Care Licensing Requirements and Policies for 2017
The   National Center on Early Childhood Quality Assurance (ECQA Center) is pleased to announce the publication of three research briefs ofindings and trends from the 2017 Child Care Licensing Study :
The data presented in these briefs were collected from state child care licensing regulations  that were in effect as of December 21, 2017, and from responses to the National Association for Regulatory Administration's 2017 survey of state licensing agencies from all 50 states and the District of Columbia.

Click here to read more.
Interesting Reads
Child Care Programs Need Coronavirus Funding, Advocates Urge Congress

With a growing number of confirmed cases of the novel coronavirus in the United States, a coalition of public policy experts have called on Congress to take swift and immediate action in support of child care and early learning providers across the country. In a letter to Congress, advocates highlighted that  child care programs need emergency funding amid the coronavirus outbreak as they are vital to not only the nation's economy, but to many families as well. 

"Child care is so essential to our economy and central to family well being," Karen Schulman,  The National Women's Law Center's (NWLC) child care and early learning research director, tells Romper. "And it is already very vulnerable, particularly in a case like this where there is so much disruption." Some 38 organization have joined the NWLC in urging Congress to support child care and early learning programs during the coronavirus outbreak.

Click here to read full article via Romper.

In California: A national emergency and a deal reached on sick pay + other assistance 

President Trump declares a national emergency as thousands of schools close across California and the country. And a new USA Today analysis shows no state is prepared for what could be six needy patients for every one hospital bed. That's under the best-case scenarios.  Click here to read full article.