Contact Information for Grants Accounting Staff
Maintenance of Equity (MOE) Template and FAQ Document
Please refer to Mr. Strother's email dated May 6, 2022. An Excel template was attached to the email to report Maintenance of Equity. Please complete the template and submit to
grantsaccounting@ed.sc.gov by May 31, 2022. Attached to the email were
FAQs to guide you through the process.
If an LEA did not have an aggregate reduction in combined State and local per-pupil funding for FY 2022 compared to FY 2021 the LEA is Excepted from the Maintenance of Equity requirements for FY22. In order to demonstrate, send the approved revenue budget for FY21 and FY22 in PDF and EXCEL. Appropriate revenue codes are: 1100-1999; 3100-3599; 3600-3699; 3800-3890; 3900-3999. Also send latest student counts from FY21 and FY22, as well as Certification of Exception from Local Maintenance of Equity Requirements to: grantsaccounting@ed.sc.gov . Due date for this documentation is Friday, June 24, 2022.
June 30 - Final Day for Grant Budget Amendments
The due date is Thursday, June 30, 2022, for any budget amendments for all grant expenditures that will be incurred on or before June 30, 2022. No amendments will be allowed for these funds from July 1, 2022, through August 15, 2022. Recipients are required to report deviations from budget and program plans and request prior approvals for budget and program plan revisions.
July 6 - Final Day for Expenditure Reports for State Grants
All final expenditure reports for State Grants must be submitted or funds will not be paid; unless an earlier deadline is indicated on the GAN. Please check your GAN. Remind all sub-recipients of your grants of this deadline and submit through GAPS.
August 15 - Final Day for Expenditure Claims for Federal Grants
Sub Grant End Dates and Final Claims Due/Final Report Dates
NOTE: THIS LIST IS NOT AN ALL INCLUSIVE LIST OF GRANTS
Grant Number – H63020359422
Grant Name – EEDA- Education & Economic Developmental Act
Sub Grant Name – 22 EEDA-At Risk
Sub Grant End Date – 6/30/2022
Final Claims Due/Final Report Date – 07/06/22
Grant Number – H63020359422
Grant Name – EEDA- Education & Economic Developmental Act
Sub Grant Name – 21 EEDA At Risk Amendment 1 – Carryover Funds
Sub Grant End Date – 6/30/2022
Final Claims Due/Final Report Date – 07/06/22
Grant Number – H63010101022
Grant Name – Adult Education – State Administered
Sub Grant Name – 22 Adult Education (243)
Sub Grant End Date – 6/30/2022
Final Claims Due/Final Report Date – 08/15/22
Grant Number – H63010101022
Grant Name – Adult Education – State Administered
Sub Grant Name – 22 Adult Education – Institutionalized
Sub Grant End Date – 6/30/2022
Final Claims Due/ Final Report Date – 8/15/2022
Grant Number – H63010101022
Grant Name – Adult Education - State Administered
Sub Grant Name – 22 Family Literacy
Sub Grant End Date – 6/30/2022
Final Claims Due/ Final Report Date – 8/15/2022
Grant Number – H63010101022
Grant Name – Adult Education – State Administered
Sub Grant Name – 22 Adult Education – Civics
Sub Grant End Date - 6/30/2022
Final Claims Due/ Final Report Date – 8/15/2022
Grant Number – H63010016222
Grant Name – YRBS Youth Risk Behavior
Sub Grant Name – not applicable
Sub Grant End Date – 6/30/2022
Final Claims Due/ Final Report Date - 6/30/22; Admin. only, no flow thru
Report and Claim Form for School Food Service Programs (SLP-4 Form)
SLP-4 form has been linked on the Grants Accounting Section’s web page.
Quarterly Claims Submission
Quarterly submission of claims is required once an approved budget is in place. This is a key component in Risk Assessment Rating from Grants Accounting.
Quarterly Claims Due Dates
Quarter 4 - due by August 15
State Grants in GAPS – Earlier Final Claim Deadline than Federal Awards. Refer to GAN.
ESSER Reporting Requirement
The next ESSER Reporting date is July 5, 2022 (for claims submitted from April 1, 2022 – June 30, 2022).
There are online ESSER quarterly report forms on each of the three ESSER webpages. See links below.
Districts are only being asked to report funds claimed in GAPs during the quarter. The quarter the claim reflects, no longer has any relevance to the quarterly reports. The only relevancy with the new reports is when the claim was submitted in GAPs. For example, any claim submitted between January 1, 2022 and March 31, 2022, should have been reported on the April 5 report due date. Districts are required to submit a quarterly report for each grant, even if no claims for that grant were submitted during the quarter.
If there are no expenditures to report for ESSER I, II, or III during the quarter, simply indicate on the report “0” or email scesser@ed.sc.gov stating there were no expenditures to report for the quarter.
