Feedback from vendors about the new Administration Fee portal has been overwhelmingly positive. Vendors are embracing the new system features and the volume of emails into the OSD Fee Administrator has been reduced, indicating a more straightforward process. For vendors that do reach out with questions, a few themes rise to the top. Take a look at our FAQs:
Q - Where can I find my Control Number?
A - Each quarter, OSD sends an Administration Fee email. The document attachment contained in the email provides the Control Number for that particular quarter, as well as additional information vendors need to accurately process their Administration Fee reporting and payment (Vendor Code, Filing Year, Payment Quarter).
It is imperative that you use the Control Number provided in the quarterly attachment. This number is specific to your contract and it changes every Payment Quarter.If you have more than one contract, you will receive separate notices and unique Control Numbers for each contract.
Using the Control Number(s) assigned to your business each quarter ensures your information and payment are properly recorded.
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Q - How do I report activity for more than one contract in the portal?
A - The new portal allows vendors to process one financial transaction for all contract activity that quarter; however, information for each contract
must be entered on separate screens using each contract's dedicated Control Number for the quarter.
Enter the requested information and activity for each contract on a separate screen, selecting
Add to record each contract's activity in the system. Inputted information is summarized at the top of the screen. Once all contract activity is entered, vendors select
Continue to move to the Payment page.
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Q - Do I need to enter information in the portal even if I had no contract activity?
A - Yes, all activity -- even $0 for a particular quarter -- must be reported in the portal. The new system eliminates the need to complete and send a zero-dollar report, and inputting the required information into the portal takes approximately one minute!
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Refer to other Administration Fee FAQs on ourwebsite.
Email the OSD Fee Administrator if you have additional questions.
MASSBUYS EXPO 2017 - Exhibitor Update
We hope you are planning to join us at Gillette Stadium in Foxborough, April 26-27 for the 2017 MASSBUYS EXPO. We're now less than one month away and Attendee Registration continues to climb, with nearly 1,700 public procurement professionals registered to attend!
Still not sure if exhibiting at MASSBUYS is worthwhile? Watch our one-minute video to hear from fellow Statewide Contract vendors about their 2016 event experience.
Here's a quick update on the Exhibit Space still available:
Purchase Orders sent to vendors through COMMBUYS are found in the Purchase Orders/Change Orders (Un-Acknowledge) section on the PO tab. These documents require acknowledgement by an individual holding the Seller role in COMMBUYS.
Learn more about
accessing and acknowledging POs.
From time to time, buyers may process Change Orders to POs previously received. A similar process to acknowledge receipt of the change is required. After acknowledging the Change Order, the revised PO forwarded by the buyer also needs to be acknowledged. Get more details here.
Notes Tab/Comments Section: What's the Difference?
When entering a bid response in COMMBUYS, vendors are able to add information in the Notes Tab and the Comments section, but their functions are quite different.
The Notes tab is for
internal use by the vendor: information saved here is
not visible to the buyer. If vendors wish to disclose information about their bid response to the buyer, they should use the Comments section on the General tab which is viewable by
both the vendor and the buyer.
NAHRO's 2017 Annual Conference & Exhibition will be held on May 21-22, 2017, in North Falmouth, Massachusetts. It attracts local housing and community development officials, among other potential Statewide Contract customers.
If you have interest in learning more about NAHRO's annual conference, visit their
website.
Note: This information is provided as a courtesy, and should not be construed as an endorsement by the Operational Services Division.
