CORRECTION - Webinar Date: IEEE Conference Organizer Insider

What's Inside: October 2021

Stay in the Know

IEEE Corporate Contract Deadlines: Important 2021 Year-End Dates to Know

Organize Like a Pro

Submitting a Paper to an IEEE Conference? Start Here!
MCE Trendspotting: Saying ‘Goodbye’ to Email Open Rates

Meet the MCE Team

Allison Mohn, Conference Administrator

Available Resources

Case Study: 2021 IEEE Convene Envisions the Future of Face-to-Face Events
DATE CORRECTION: Upcoming Webinar: NextGen Contracts - Learn how to process a contract (1 PM ET on Thursday 11 November 2021)

Stay in the Know

IEEE Corporate Contract Deadlines: Important 2021 Year-End Dates to Know

It is that time again where IEEE Finance begins to close out the fiscal year. As a result, and as part of IEEE’s regular annual process, all contracts that require a signature by 31 December 2021, and subsequent purchase orders, need to be submitted to the IEEE Legal and Compliance (L&C) Department by Friday, 5 November to meet the deadline.

To allow for the pre-work that is typical, conference and event-related contracts should be submitted for review by Friday, 29 October.

MCE will make every effort to support you so that contracts received on or before this date are shared with the L&C team by their deadline, sent for signature, and then submitted to Strategic Sourcing before the Finance end-of-year processing deadline of Friday, 10 December. Contracts submitted after these dates will continue to be processed as quickly as possible in the order in which they are received.

Key Dates for Your Action for Contracts Requiring Signature by

31 Dec 2021

Friday, 29 October: Contracts due to the Conference Contracts Team
Friday, 5 November: Legal and Compliance (L&C) Department deadline for submissions
Friday, 10 December: Strategic Sourcing year-end processing deadline

We encourage you to plan ahead and avoid submitting at the deadline, if at all possible.

Contact Conference Contracts Team

Organize Like a Pro

Submitting a Paper to an IEEE Conference? Start Here!

Submitting your paper to an IEEE conference can give your work greater visibility, help you make connections, and offer industry credibility. Here are a few tips to ensure that your paper is of the highest possible quality.

Conference-Specific Guidelines

Every conference has its own submission guidelines, so be sure to review them before you begin.

Paper Writing Tips

When crafting your paper, make sure your work meets the conference's peer review guidelines.

Use the template provided by the conference
Ensure your paper aligns with the scope of the conference
Submit original works that have not been presented at other conferences
Ensure your methods are sound and your data is appropriately interpreted
Use standard English when writing your paper
Ensure that your paper is clear, easy to understand by your audience, and free of grammatical errors
Include figures that are clearly labeled and have helpful captions
Get feedback on your paper from colleagues before you submit
Ensure that your work meets all author ethics guidelines

As per IEEE policy, once your paper has been accepted, you will need to t ransfer copyright to IEEE to be published in IEEE Xplore®.

Questions?

If you have any questions, feel free to reach out to the IEEE Conference Operations Team.

Contact the Team

MCE Trendspotting: Saying "Goodbye" to Email Open Rates

A big change has arrived for those of us that use email marketing to promote IEEE conferences and events. In September 2021, Apple Mail updated their Privacy Protection to give users the option to share if and when they opened emails.

Visit our MCE Trendspotting blog to learn how you can continue measuring your reach.

Say "Hi" to New Ideas

Meet the MCE Team

Allison Mohn, Conference Administrator

As a Conference Administrator, I am responsible for the intake and processing of conference application submissions, conference publication form submissions, & post-conference proceedings content submissions. In my role, I also participate in ICX-related enhancements, troubleshooting, and testing, hoping to provide the best possible experience for our organizers and volunteers. Some projects to which I have contributed over the past few years include the IEEE MTT endorsement model in ICX, Virtual Conference enhancement in ICX, & Disaster Functional Recovery Testing.

I started working at IEEE as a temporary employee in the IT department in February of 2007. In May of 2007, I joined IEEE MCE as a full-time employee as a Production Assistant. In that role, my responsibilities were to manage the Print on Demand process, which included relationship building with our vendor, Curran Associates. A few years later, I was promoted into my current Conference Administrator role. I enjoy being on the front lines of the IEEE Conference customer service business, as the point of contact for organizers and sponsors to assist with their IEEE sponsored conference needs. It is an honor to work with so many knowledgeable and dedicated volunteers, staff, and leaders. I feel very lucky that I work with such a wonderful team! I’m looking forward to future advancements within MCE so that I can continue to grow and contribute to the benefit of our conference business.

Available Resources

Case Study: 2021 IEEE Convene Envisions the Future of Face-to-Face Events

On 21 October, IEEE Meetings, Conferences & Events (MCE) brought together 135 attendees virtually at IEEE Convene, the annual gathering of IEEE’s conferences and events communities. Participants included conference organizers, leadership, IEEE professionals, and external contributors. The theme of this year’s program is top of mind for many within the community: a return to live events.