Members of the University Faculty and Staff,
 
In conjunction with the directives of President Merriman and the directives and recommendations of the Ohio Department of Health and Gov. Mike DeWine regarding COVID-19, the University of Mount Union is putting the following workplace measures in place. 
 
FACULTY
All faculty are expected to conduct remote instruction starting Wednesday, March 18. This does not require a physical presence on campus. You may refer to the Academic Continuity Plan that was distributed by the Office of Academic Affairs for more information.
 
STAFF/ADMINISTRATORS
Vice presidents will begin to work with individual offices on the identification of essential staff and plans for flexible work arrangements and remote work when possible.
 
HIGH RISK INDIVIDUALS
Employees with serious chronic medical conditions like heart disease, lung disease, diabetes, or compromised immunity should contact their supervisors or the Office of Human Resources to discuss remote work when possible, work schedule flexibility, or other workplace accommodations.
 
ILLNESS
If you are experiencing symptoms, such as a cough, shortness of breath, or a fever, you should not physically be in offices or public spaces on campus. You should stay home, utilize sick leave, and not return to work until symptoms have resolved. Please reach out to your primary healthcare provider for assistance and be certain to call the provider BEFORE going to their offices. Employees without sufficient sick leave will utilize vacation leave; employees without sufficient vacation leave will utilize leave without pay. You must inform your supervisor of your need to use leave.
 
BRIGHTSPACE (D2L)
If you need assistance with D2L during the week, you can contact the IT Helpdesk at ext. 4357 (if on campus) or (330) 829-8726. The Helpdesk is available Monday through Thursday from 8 a.m. to 7 p.m. and Friday from 8 a.m. to 5 p.m. In addition, D2L support is available 24/7 by calling (877) 325-7778. 
 
SKYPE FOR BUSINESS
In-person meetings should be suspended if at all possible. The University strongly recommends the use of teleconferencing, group chats, or live streaming as alternatives to face-to-face gatherings. 

Skype for Business is a host phone-based audio conference system that is available to faculty and staff to use for remote meetings. We encourage you to ensure that you have Skype for Business installed on your computer and recommend testing the application promptly. For additional information, visit the Skype for Business page on iRaider.
 
We encourage faculty and staff to log into Skype for Business during working hours so colleagues can see your availability.
 
VPN
The use of a VPN allows members of the Mount Union community to securely access Mount Union network resources from off campus as if they were on campus. VPN access is not needed to access resources such as iRaider, Self Service, D2L, Office365, ADP, and campus email. However, if you would like to access your individual or department file space, such as H:\ or S:\ drives, you will need VPN access. If you would like to request VPN access, please review the new  Remote Access Policy  and complete the  Technology Remote Access Request Form .
 
CLOCKING IN AND OUT REMOTELY
For those hourly employees who have approval to work from home and need to clock in and out, the smartphone app will not work unless you are on campus. The only way to clock in and out is to visit iRaider and use the ADP Portal . This does require the dual authentication for using iRaider. Please remember, doing a Google search for ADP is not an option, since employees must be connected to our server. A Google search will bring a random ADP account and will not work.
 
OTHER TECHNOLOGY RESOURCES
For more details regarding IT support and resources, visit the COVID-19 Employee Updates webpage.
 
UNIVERSITY DEVICE VS. PERSONAL COMPUTER
Please note that you must utilize a University-owned device as opposed to a personal computer or laptop when accessing Mount Union systems and resources remotely. Please see the VPN section above for instructions on how to access Mount Union’s network from off campus.
 
EMPLOYEE ASSISTANCE PROGRAM
As a reminder, the University has partnered with Impact Solutions , an employee assistance and work/life program. Impact Solutions offers confidential and professional support for work/life matters for faculty, staff, spouses/partners, household members, dependents living in and away from home, parents, and even parents-in-law. Services offered include professional telephone support, tele-mental health counseling, and three face-to-face counseling sessions. Impact Solutions has provided a COVID-19 resource for its partners.
 
MORE INFORMATION
It is imperative that you keep an eye on your campus email to ensure that you receive timely information as this situation develops. In addition, a  web page  has been established to provide updates. We encourage you to check this page regularly for tips, resources, and frequently asked questions.
Please be advised. Should you choose to unsubscribe from this email, you will be unsubscribing from all official University communication, including updates, news, and alerts, distributed in mass to the campus community via Constant Contact.