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October 31, 2019
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KEEPING CLIENT CREDIT CARD NUMBERS SAFE AND YOUR BUSINESS HAVING A SAFETY NET
Article one discusses different ways to protect customer credit card info (as well as your own)
and Article two talks about ways to give your business a safety net in case some calamity occurs that will keep the doors open.
Brian T. Stoner, CPA has been featured on
You can count on us to count for you!
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Protecting Clients' Credit Card Numbers
Does your business ask your customers for their credit card numbers at any time during the sales process? If so, it's essential that you honor the privacy of your customers' private data as well as stay in compliance with the Payment Card Industry rules.
Every business that has an account with a merchant services vendor is required to follow PCI (Payment Card Industry) compliance when collecting and storing credit card data. There are many different levels of compliance depending on the technology you use to capture and store credit card data. These levels depend on whether you use a point of sale terminal, the customer hands you their card, orders are entered through an online shopping cart, or a combination.
In all cases, there are several no-no's that you'll want to share with your staff to make sure they are properly trained:
- Never ask a client to send a credit card number via unsecure email.
- Never take down a credit card number over the phone on paper before entering it into your system. If you do, you need to shred the paper immediately.
- Don't ask clients to take a photo of their credit card to send to you.
If you need to use credit card authorization forms in your business, you'll need to consider the proper collection of these forms as well as the proper storage. Storing a credit card outside any system requires you to follow further PCI compliance steps.
- After a client has signed and completed the credit card authorization form, you will need to provide a secure, encrypted email connection for them to send it back to you. Alternately, you can set up a private client portal for them using Box, DropBox, ShareFile, or another generic portal or file transfer app. Just sending a pdf via email is not a great idea unless the PDF is password-protected and the password is sent via secure, encrypted email.
- Once you've received the form on your end, you'll need to keep it in a secure place. If you print or download it, you'll need to follow physical building security protocols to stay in compliance with PCI as well as to protect the customer data.
It's not a surprise that so many credit cards get hacked each year. It's inconvenient to customers and vendors when their credit card gets compromised, and much of this can be prevented through proactive and safe measures. Respect your customers and help them keep their credit card data safe.
You can count on us to count for you!
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Accounting Employment Opportunities
Pauline Casbon of Casbon & Associates, LLC is a professional recruiter I have known for quite a while. She is very professional and can help accountants looking for work get a new position as well as find accounting professionals for business and industry.
Full Time Job Opportunities: Contact Pauline Casbon at
310 859 3805
Website:
www.casbonassociates.net
See my Linkedin page:
www.linkedin.com/in/PaulineCasbon
Referral fee for any potential employee that is placed in any of the following positions.
Tax Managers, CPAs needed for West Los Angeles. Salaries up to $200k. Work/life balance. Great benefits. Also Tax Managers for Burbank, San Gabriel Valley and Century City.
Tax Accountant for business management accounting firm in West Los Angeles, salary offered up to 100k plus great benefits. 3 years experience required and a CPA license.
Account Manager for Business Management firm in Century City, Beverly Hills, Westwood, Encino and Woodland Hills, great career opportunities. Offering competitive salary and great benefits.
Film and TV Production Auditor for Century CIty. $110k commernsurate with experience.
Assurance Managers for great CPA firm, career path available. Locations in Century City, Woodland Hills and Santa Monica.
Tour Assistant and Bookkeeper for Business Management firm in Encino, Sherman Oaks and Beverly Hills as well as Westwood.
Two Senior Accountants for Encino.
Tax Manager for top business management firm in Century City, $125k range.
Audit Manager for top CPA firm in Woodland Hills, Glendale and Santa Monica.
Tax Manager for Burbank CPA firm. Offering a great career path.
Assistant Bookkeeper for Westwood. Datafaction preferred. Salary up to $60k.
Tax Manager with business management accounting industry experience required to handle tax planning. Up to $150k. Salary commensurate with experience plus excellent benefits. West Los Angeles.
Bookkeeper for West Los Angeles, offering up to $75k. Quickbooks and Mac required.
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