County commissioners join CPO and hamlet members at Community Leaders Meeting
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Dozens of volunteer representatives from CPOs and hamlets shared their perspectives with all five county commissioners at the Community Leaders Meeting on July 22.
The 2025 Community Leaders Meeting was the first for County Chair Craig Roberts, and Commissioners Diana Helm and Ben West.
They, along with fellow commissioners, Paul Savas and Martha Schrader, listened to comments from CPO and hamlet members to gain a deeper understanding of the communities served by the volunteer members of the CPOs and hamlets.
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Public and Government Affairs Director Tonia Holowetzki served as emcee for the evening and facilitated the conversation, which was led by CPO and hamlet members.
County Administrator Gary Schmidt also attended the meeting along with members of the Committee for Community Involvement (CCI).
| | Ensure your CPO maintains an active status | | Every year, Public and Government Affairs (PGA) is required to review CPO files to ensure that CPOs meet the requirements for official recognition and remain active. | |  | Before the next audit in January 2026, please check to make sure that your CPO is in compliance with all requirements to ensure that your CPO maintains an active status. | | |
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Annual requirements
- Current list of CPO officers & addresses, phone numbers, email addresses
- CPO authorization form
- Current CPO bylaws
- CPO must meet at least two (2) times a year and keep minutes
- Submit all meeting agendas and minutes to comply with public records and public meetings law
For questions, please contact CPO liaison, Maria Magallon, at
communityengagement@clackamas.us
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Reimbursement amount for 2025-26 remains at $350
To streamline the reimbursement process, PGA introduced a new quarterly reimbursement schedule. This enables PGA to manage the reimbursement budget more effectively and ensure that funds are spent efficiently.
CPOs can submit quarterly reimbursement requests for their operational expenses.
Examples of operational expenses
| | | Post office box rental | Printing/copying (e.g., cost to print or copy postcard, brochure, etc.) | | Equipment (e.g., laptop, projector, etc.) | Postage/mailing (e.g., cost for postage) | | Supplies (e.g., paper, ink, etc.) | Marketing (e.g., cost of ad placement, photographer, etc.) | | | |
What to know about the upgraded reimbursement process
- Reimbursement requests are only accepted from authorized individuals who have the chair's approval to make purchases for operational purposes
- Reimbursement requests are to be submitted by the submission deadline dates listed below
- Checks will be remitted within two weeks of these dates
- Any requests received after these dates will be processed in the next quarter
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Please submit your requests through the updated document submittal portal
Quarterly submission deadlines
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1. Quarter 1: October 2, 2025
2. Quarter 2: January 2, 2026
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3. Quarter 3: April 2, 2026
4. Quarter 4: June 30, 2026
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Code Enforcement Supervisor Michael Barnes reaches out to CPOs
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The county's code enforcement supervisor, Michael Barnes, made it a priority this year to personally reach out to CPOs to strengthen relationships and communication.
Barnes says his meetings with CPOs have been insightful and helpful in understanding their concerns, including unresolved code violations.
Barnes wants each CPO to know they have their own county code enforcement specialist who will be available to provide updates. To obtain contact information for their specialist, CPOs can email codeenforcement@clackamas.us
To submit a new complaint, please visit clackamas.us/codeenforcement
| | Share your input on code enforcement | |
The county's code enforcement team supports communities by investigating complaints, enforcing statutes and ordinances, and resolving violations related to public health, business, building standards, land use, and neighborhood livability.
Code Enforcement wants to hear from the community members it serves. Please share your views in this brief survey. After the survey, click below to watch the short video to learn more about how the code enforcement complaint process works.
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Email, county contact changes for CPOs and hamlets
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To strengthen efficiencies and communications between the county and CPOs and hamlets, Public and Government Affairs (PGA) recently made changes affecting staffing and email systems.
Maria Magallon is now the liaison for all CPOs and will be responding to all questions and requests for support.
Ed Nieto is now the liaison for hamlets and the Committee for Community Involvement (CCI).
PGA also recently created new and more accurate email addresses for CPOs, hamlets, and CCI.
CPOs
Please email all questions or requests for support to:
communityengagement@clackamas.us.
To ensure timely responses, please use a clear subject line identifying the CPO and the nature of the request. An example would be: Wildwood CPO - Bylaws Question.
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Hamlets
Hamlets now have their own email address to contact hamlet liaison Ed Nieto.
The new email address will eliminate the risk of hamlet emails getting lost in the much larger CPO inbox.
Please email all questions or requests for support to hamlets@clackamas.us.
CCI
The email address for the Committee for Community Involvement (CCI) is
cci@clackamas.us. CPOs and hamlets are encouraged to use this email address to contact CCI.
Email is the most common form of communication between county staff and CPOs, and we appreciate your patience and cooperation as we seek ways to make it more efficient for us all.
Please only use these three email addresses for your respective group's needs rather than the personal email addresses of county staff, which can lead to delays and missed messages.
| | Bulletin Board updates, surveys & reminders | | |
Transportation System Plan update
The project team is now meeting regularly and preparing for upcoming engagement activities, including virtual open houses, virtual public meetings for the advisory group, and regional public workshops in unincorporated Clackamas County.
Expect the public advisory committee applications to be live in a few weeks. CPO members are encouraged to apply. Please pass the word along to your neighbors!
Transportation projects need to be put in a long-term plan before they can be considered for funding and construction.
Together, we will create the transportation system we want in the future by identifying the projects in the Transportation System Plan update!
Get signed up for the email list if you haven’t already at:
https://www.clackamas.us/transportation/tsp
Get involved with the Sunrise Corridor Project
Want to stay in the loop on transportation improvements and community projects along the Sunrise Corridor?
Sign up for the Sunrise Corridor Coalition email newsletter.
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Each quarter, you’ll get updates on roadway improvements, safety enhancements, upcoming public meetings, and fun ways to get involved, like helping with art mural installations, tree plantings, and more.
Visit our website and sign up now to be part of shaping your community:
https://www.clackamas.us/sunrise
Survey - Improving safety for pedestrians and bicyclists on Welches Road between Hwy. 26 and Birdie Lane
Welches Road is a main road without sidewalks or shoulders. A multi-use path will be constructed between Hwy. 26 and Birdie Lane.
The design team is ready to narrow down costs and considerations for the path, including tree impacts and lighting, and is interested in any construction concerns you may have.
Share your feedback in the survey through Friday, September 5, 2025.
https://metroquestsurvey.com/gu7w7u?c=cpo
Fire danger reminders
It’s the time of year when things get really dry, even with the recent rain.
Please be diligent when connecting trailers to check all your chains before heading out. Dragging chains can produce sparks that lead to brush fires. Are you and your community prepared for wildfires and other disasters in our area?
Please check out Disaster Management's webpage to ensure you are ready!
https://www.clackamas.us/dm
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Question 1 - "How can I order maps from the county for my CPO or hamlet?"
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Email your detailed request to CPO liaison Maria Magallon, at communityengagement@clackamas.us, or hamlet liaison Ed Nieto at hamlets@clackamas.us
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Please use the subject line: "Map Request for (list your CPO or hamlet name here).
- Please do not directly contact the Technology Services Dept.
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Technology Services charges a fee for each map requested.
Question 2 - "How can I find out what the boundaries are for my CPO or hamlet?
Question 3 - "How should I submit minutes and other documents to the county?"
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This is where you can upload your approved meeting minutes, meeting agendas, updated board and officer list, and reimbursement forms and receipts.
Question 4 - "Where can I get printed materials to raise awareness of my CPO and grow membership?"
- Downloadable and printable CPO marketing materials, created with input from CPO members, are available to help get the word out about your organization and attract new members.
- Scroll down to "CPO Marketing Resources" to view the materials and easy-to-understand instructions.
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To subscribe, please send an email to communityengagement@clackamas.us with "CPO Notes Quarterly Subscription" as the subject line.
Please share this newsletter with your fellow community members!
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