CRPO Members are required to renew their registration on an annual basis, in March of each year. The Registration Renewal Form for the 2017-18 year will be available beginning in January 2017, under the "Renewal" tab found in Members' user accounts. In addition to the online Renewal Form, Members will find their registration fee invoice for the next registration year (April 1, 2017 to March 31, 2018) under the "Invoices" tab.
Renewal Forms must be submitted no later than 11:59 p.m. on March 31, 2017, preceded by full payment of the annual registration fee, including HST. Please allow three business days for your payment to clear the banking system. Once the payment has cleared, you must remember to return to the online Renewal Form and click "Submit" to send it to us.
Given the large number of registered Members and the amount of information in the Renewal Form, it normally takes a regulatory body several months to review all registration renewals. Members can continue to practise as usual while their renewal is being processed.
Registration staff will contact a Member if there are questions about their renewal (e.g. about currency hours, or if more information is required). We will not be individually notifying Members after we have completed processing their renewal, nor will Members receive a new Certificate of Registration for every registration year.
Detailed instructions will follow early in the New Year. If you have general questions about the renewal process, please send them to
3. Professional Liability Insurance Requirement
CRPO Members are required to have in place at all times, professional liability insurance (PLI) that covers all practice sites/employers, even if they are in between employment or practice opportunities. The only exception is when a Member transfers into the Inactive category because they do not plan on practising for an extended period of time.
While CRPO accepts coverage provided by a Member's employer, we strongly encourage Members to obtain individual coverage. Individual policies are available through several psychotherapy professional associations. Having appropriate individual coverage ensures that Members meet CRPO requirements while in-between employment or practice positions. It can also provide coverage in circumstances where an employment-based policy may not do so (e.g. where a Member is terminated and the employer reports the Member's conduct to CRPO).
It is a Member's responsibility to ensure the liability insurance coverage meets the form and amounts set by CRPO. During both the application for registration and renewal processes, Members will be asked to confirm if they have the requisite coverage in place for each practice site/employer and we will conduct audits seeking documentary proof of Members' PLI coverage. During such an audit, and on request, the Member must provide proof (generally a copy of their insurance certificate or a letter from their employer), which includes the following information:
- policy number;
- name of the insured that matches the name of the Member;
- address of the insured;
- policy period; and
- coverage details.
Practising without adequate PLI coverage may be considered an act of professional misconduct.