Charter Schools Office

August Newsletter

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RESOURCES FOR SCHOOLS


Below are standing resourceful items for our schools to stay up-to-date. Click below!


Building Community, Teaching Tolerance & Talking Race Resources


Calendar of Collections


Charter School Manual


Charter School Payment Calendar


Charter Sector Updates


City of Philadelphia’s “Safer at Home” Guidelines


CSO School FAQs


Enrollment Codes

NEXT NEWSLETTER


Click here to view the CSO June 2022 Newsletter. We encourage you to share this sign-up link with colleagues who wish to become newsletter subscribers!


Please email the CSO at charters@philasd.org if you have feedback, questions, submissions, and/or if you would like to have your school or one of your scholars featured in an upcoming CSO newsletter.

August 1, 2022


Greetings Sector Leaders,


Welcome to the 2022-23 school year! The CSO looks forward to strengthening partnerships with the charter sector as we all transition from much-needed summer breaks and prepare for the excitement a new school year brings. This month’s newsletter includes a number of updates related to school opening logistics, resources for staff, and upcoming opportunities to engage with the CSO and other District partners.

 

Keeping engagement in mind, we shared in a recent Charter Sector Update that Dr. Watlington would like to connect with charter leaders in August as part of his first 100 days Listening and Learning tour. The Superintendent’s Office has circulated invitations for this event to charter CEOs and Board Chairs, and a registration link can be accessed here. We hope as many sector leaders as possible are able to attend and share feedback directly with Dr. Watlington. 


As we all begin the new school year, I am excited to share some updates about the CSO team. We have welcomed Evangeline Berube, Eric Turner, and April Witherspoon to our team, and I invite you to read more about our team members here.


As always, if you have any questions or feel like there is an opportunity for the CSO to be helpful, please do not hesitate to reach out directly. We thank you for your partnership, engagement, and feedback.



With thanks,


Peng Chao

Acting Chief, Charter Schools




CSO UPDATES & UPCOMING DEADLINES


Ensure to review pertinent upcoming deadlines and updates below. Deadlines will be in red for reference. Feel free to contact charters@philasd.org with additional questions.

Save the Date: CSO Fall Convening


The CSO will be holding a Fall Convening on Wednesday, September 7, 2022 from 10:00-11:30 AM. During this meeting, the CSO will share compliance and operational updates, as well as introduce future engagement and collective learning opportunities. Please register by clicking the link here. We will share more information and agenda in the coming weeks.


Calendar of Collections


The Calendar of collections for SY 2022-23 can be accessed here. There are over 20 upcoming items required for August submission via the Calendar of Collections, therefore please ensure to review requirement details and deadlines.


Please note: regarding the PDE Annual Report submission: PDE has identified an issue with the Special Education training section of the Annual Report that may impact schools completing their submission by the August 1st due date. If schools are experiencing any issues, please complete a Service Request Form linked here to request an extension. PDE’s FRCPP team will then follow-up with you regarding next steps and share updates about any submission extensions granted. The CSO will be able to see any granted extensions when we pull Annual Reports for the ACE review.


2022-23 ACE Office Hours for Organizational Compliance


The CSO has conducted preliminary reviews for all policy documents submitted by the Priority Deadline of July 1, 2022. Schools will receive a Preliminary Findings Report, via Epicenter, on August 5, 2022. We encourage schools to review the preliminary report and submit revised materials by the Final Deadline (see Calendar of Collections).


To support schools to understand compliance requirements, the CSO has set up Office Hours for Organizational Compliance and Viability categories. To meet with a CSO member, please use the following Calendly links:


SY 2022-23 User Verification Sheets


Charter school leaders and operations contacts should continue to verify SY 2022-23 school-specific users for SDP systems including Infinite Campus, Compass, and Payments to ensure no delays or disruptions  related to student data or District operations services. 


Questions about the user verification process, including requests for links to school-specific and network-specific user information, can be directed to charters@philasd.org.


Updating Staff in School Information Sheets


All schools are encouraged to review their individual school sheet that shares key staff contact information. School sheets support the CSO by ensuring critical information is shared with appropriate personnel in a timely manner. If you are in need of the link to your school sheet, please reach out to charters@philasd.org.


Data Packet Updates


The District Performance Office will be sharing data packets with the Charter Schools Office the second week of August. The current timeline is as follows:

  • August 15, 2022: Data Packet shared via Epicenter
  • September 9, 2022: Data Packet completed and uploaded back to Epicenter

The CSO will review all submissions as they come in and communicate if there are any revisions needed. In addition, you may schedule time to meet with the Data & Reporting team to ask any questions between August 16 - August 26, 2022, by selecting a meeting time through this link.

Early Childhood Education MOUs


Section 1119 of ESSA requires any LEA receiving Title I funds to develop agreements with Head Start for Kindergarten transition. Schools that have MOUs with the District’s Office of Early Childhood for the 3-year period of July 2019 through June 2022 that require updated MOUs should reach out to the CSO via charters@philasd.org to obtain an updated MOU for the 2022-2025 period.


SDP School Safety Campaign


The District’s Office of School Safety is seeking 12 students to participate in the School Safety Campaign for SY22-23. The purpose of the campaign is to create a culture of school safety through various forms of communications that will be shared with their peers and school principals. This includes paper publications, newsletters, multimedia, and more. Any students attending a school where SDP safety officers are deployed are eligible to participate, and participating students will receive $30 gift cards. More information can be accessed here, and students can sign up for the program by completing the form linked here.

SY 2022-23 Teacher Induction


The District’s Office of Teaching and Learning will be launching teacher induction cohorts in the summer and fall of 2022. The Teacher Induction Program is a year-long professional development opportunity for beginning teachers, and is open to all teachers in years 0-6 of their tenure who currently hold a Level I teaching certificate and need to convert it to a Level II certificate. More information can be accessed via the flyer here and the Office of Teaching and Learning’s website here. The deadline for teachers to sign up for the fall cohort is September 22, 2022.