Calendar of Collections

The Calendar of collections for SY 2022-23 can be accessed here. Please refer to the following reminders and deadlines for the months of January and February:

Submissions for All Schools:

• Current Year Approved Board Minutes: Wednesday February 1, 2023



• 2022 Statements of Financial Interest (SOFIs): Friday, March 24, 2023 - Priority Deadline

SY 2022-23 ESY Planning

The Department of Transportation Services is preparing for ESY 2023 Programs. In an effort

to adequately plan and ensure students that are participating in these programs are routed

timely, they have established three options of ESY start dates for schools: June 26, July 3, or July 10. Please complete the brief form linked here to indicate your school’s preferred start date for ESY and to provide additional details regarding your school’s programming.

Calendars for all 2023 ESY programs must be received no later than March 31, 2023.

HS Student Opportunity-How to Make it in American Conference

The School District of Philadelphia is partnering with The Chamber of Commerce and Council President Darrell Clarke's office to present the How to Make It In America Conference for Philadelphia high school students in 10th-12th grades. This event will be hosted at The Philadelphia Convention Center on March 29, 2023, from 10:00AM-2:00PM.

The How to Make It In America Economic Empowerment Conference is an exciting opportunity for Philadelphia students to hear from and interact with local business professionals. Schools that participate can select one of this year’s 3 dynamic forums that focus on the following major industries:

1) Hospitality, Retail and Restaurants

2) STEAM (science + tech + arts)

3) Urban Development - Real Estate - Trades 

Catered lunch will be provided for attending charter schools. For more information about this exciting opportunity, please see the flier linked here. Schools interested in participating should complete the registration form linked here. Please note: space is limited and schools will be selected on a first come, first served basis. Schools can contact Cathey White, [email protected], with any questions.

Reminder: RSV Mission Elements Guidance Meeting (2022-23 Renewal Cohort Only)

We are continuously working to increase clarity and want to ensure that all schools are set up for success on the day of their Renewal Site Visit. Understanding that many schools in the cohort have had extensive questions regarding the RSV guidance, the CSO will be hosting a virtual meeting on Wednesday, February 8 from 10:00am-11:00am to review the alignment between Mission Elements, evidence sources (artifacts, observations, and stakeholder conversations), and the evaluation guidance that was shared. 

We look forward to seeing you on Wednesday, February 8 from 10:00am-11:00am. You can register for the meeting using the link provided here. 

For schools that have already had an RSV, the information that will be shared at this informational meeting is the same information that was shared with each of you during your school-specific follow up meetings. Out of an abundance of transparency, schools that have already had an RSV are welcome to attend, however, we very much encourage schools that have not yet had an RSV to attend.

Office of Special Finance Updates

The charter payment calendar for SY 2022-23 can be found here and in the Resources for Schools sidebar of this month’s Newsletter. It will remain linked in the Resources for Schools section throughout the school year. As a reminder: monthly payments beginning in October are based on enrollment information in Infinite Campus (total enrollment as well as enrollment of special education students based on current IEPs). It is critical that Infinite Campus is updated timely in order for payments to be accurate. The Office of Special Finance has prepared the slides linked here, which provide more information about charter payment calculations.

District-Wide Survey Reminder

The Office of Research and Evaluation (ORE) is preparing to launch the District-Wide Survey for 2022-23. ORE plans to offer paper surveys in English, Chinese, and Spanish, and they will also be available to respond to questions from charter school survey points of contact.

If your school is interested in receiving paper surveys for families, please complete the form linked HERE by the end of the day Tuesday, February 7. You can also indicate a point person from your school to serve as your school’s “survey champion,” a point of contact who will receive direct communication, training, and resources from ORE related to the District-Wide Survey. Please note: If you do not complete the form by Tuesday, 2/7, your school will not receive any paper surveys this year.

For more information, please refer to the letter to the charter sector linked here.

Updates to End-Date Request Process

The Office of Student Enrollment and Placement has updated their process for processing end-dating requests. A full overview of this process can be accessed via the letter linked here. 

If a charter school seeks end-dating from a cyber charter school or a non-Philadelphia school, please email [email protected]. In addition to student information and effective dates, schools should also provide evidence of the student’s attendance at your school. Schools can use their discretion regarding the level of detail and time periods reflected when providing attendance records, but it should be apparent that any student requiring end-dating elsewhere has been attending your school.

If a charter school seeks end-dating from a District or brick-and-mortar Philadelphia charter school, please first contact the sending school. If the sending school is non-responsive after 2 email attempts and 72 hours, please email [email protected]. In addition to student information and effective dates, schools should also provide evidence of the student’s attendance at your school as well as evidence of previous contact to the sending school. 

While the CSO does not have the ability to end-date any students from Infinite Campus, we do want to ensure the sector has the most up-to-date information regarding receiving support. As much as possible, issues with end-dating should be resolved at the school-to-school level to ensure timely transportation arrangements for students as well as accurate payments to schools.