Charter Schools Office June Newsletter Visit our website

JUNETEENTH! DON'T FORGET!  Important: Calendars in Infinite Campus (SY 2019-20 last day of school) SY 2020-21 Infinite Campus Charter Module Updates Oracle Supplier Portal  FEATURED OPPORTUNITIES UPENN Rising Senior Summer Academy  United Language Group CHARTER SCHOOL FEATURE Congratulations Seniors! DEADLINE REMINDERS SY 2020-21 Calendar of Collections June Priority Deadlines District-Wide Surveys Extended Deadline K, 8th & 12th Graduation Ceremony Plans Statements of Financial Interest Feedback The Department of Licenses & Inspections Update WE NEED YOUR VOTE! Please participate in our poll below by clicking the corresponding box of your choice. June 18, 2020 Greetings Sector Leaders, As we work to close out the 2019-20 school year, we would like to take this opportunity to congratulate you, your staff and scholars, and especially your graduates. We cannot sufficiently underscore the exceptional perseverance our students and leaders have demonstrated during such a trying year.  We will never fully understand the impact COVID-19 and recent events have had on our young people, specifically, and it is within this context that we must continue to work to ensure that our schools are prepared to support students in all capacities.  To that end, in an effort to make sense of the world-altering events of the last few weeks and months, I encourage the sector to join the CSO as we reevaluate the ways in which we define and promote equity in the critical spaces that we serve. It is our role as education leaders to assess the types of opportunities and environments we are creating for our students and staff. We must acknowledge the demographics of this city and accommodate our resources to ensure that everyone we serve is given the same equal opportunity to stand tall and succeed on the foundations that we build. The School District of Philadelphia (SDP) has provided resources to assist school communities in engaging in conversations on the topics of racial injustice and reconciliation, to name a few, which you can find here . You can also hear Dr. Hite and SDP Director of Student Leadership, Tyler Wims, engage on this important topic on this WURD segment of Education Pulse . As we close out this year, highlighted are several updates as we begin planning for a smooth and successful start to SY 2020-21. First, the Infinite Campus (IC) Charter Module will open the first week of July. This will allow for schools to properly end-date and/or assign students accordingly. Like last year, please ensure that student records are updated timely and accurately. More information can be found below. Additionally, User Verification Forms were uploaded to Epicenter. Thank you to all those who completed this assignment in a timely manner. If you have not yet done so already, please update your Form as soon as possible, as this will assure all users have full systems access including IC. The District has extended the deadline date for District-Wide Survey submissions. If you have not already done so, please take some time to complete and/or distribute available surveys. Responses allow for District and school leaders the opportunity to capture critical feedback and assess areas of operational improvement. Lastly, we know that there are many questions for next year regarding school transportation. The Office of Transportation is proposing clear and defined plans and protocols for students who receive transportation, including a tiered bus schedule. We are planning engagement opportunities for the Transportation Office and the Sector to discuss the impact and options for Charter Schools. And we are working with our District partners to ascertain answers and provide schools with additional guidance and resources. Thank you for being patient as we work through these unprecedented times.   As always, be sure to read the newsletter for additional important information on upcoming deadlines, events, and opportunities. We look forward to continuing our partnership with you. Sincerely, Christina Grant Chief of Charter Schools and Innovation

Would you be interested in collaborating with sector leaders to plan for SY 2020-21 logistics? Yes, I would like to brainstorm with my colleagues to co-create a safety plan. Select No, I am not interested in working with my colleagues at this time. Select

CSO UPDATES

Important: Calendars in Infinite Campus (2019-20 last day of school) Please ensure that your calendars in Infinite Campus (IC) reflect your actual first and last day of instruction as well as any holidays and previously uncoded days off (e.g. inclement weather, emergency COVID-related closures). In doing so, remote learning days between March 13th and Tuesday, June 30, 2020 should be coded as instructional days in IC . The last instructional day in IC should reflect the last day of remote instruction, NOT the last day of in-person instruction .

SY 2020-21 Infinite Campus Charter Module Updates Tuesday, June 30, 2020 5:00 PM The Infinite Campus (IC) Charter Module will open for SY 2020-21 enrollment updates on Tuesday, July 7, 2020. To facilitate this timeline, the process for end-dating students in IC will be the same as it was last year. For reference, please review the linked document here . Please note that despite COVID-19, it is important that your enrollment records are maintained in the Charter Module so that your student records for this year and next year are accurate. All changes must be entered into the system by 5:00 PM on Tuesday, June 30, 2020 . For information on how to end-date students, please refer to The Charter Module Manual located at sishelp.philasd.org .

Oracle Supplier Portal As a reminder, the School District of Philadelphia (SDP) is preparing to launch the Oracle Supplier Portal on Wednesday, July 1, 2020. Whether a charter school, government agency, or other entity that does business with the District, it will be mandatory to use the new portal. It is important that schools register so that the District can continue to conduct business with all parties in the new fiscal year. For more information and access to the registration form, click here . Please submit for approval as soon as possible. If you have any questions, please contact [email protected] .

UPCOMING CSO EVENTS & DEADLINES

SY 2020-21 Calendar of Collections June Priority Deadlines Various Dates The CSO has scheduled Epicenter submission requirements. Please see the Calendar of Collections (linked) for all items due. As a reminder, one of the CSO’s new initiatives is the June 30th Priority Deadline . Schools who submit policies by this deadline will receive feedback prior to the start of SY 2020-21. The following items listed below are or were due in June via Epicenter: Transportation Calendar User Verification Board of Trustee Roster Epicenter Confirmation  ESL Teacher Certification (If serving English Learners) Food Service Contracts (Renewal Schools Only) Proposed SY 2020-21 Board Calendar Priority Deadline for all policies

District-Wide Surveys - Extended Deadline Wednesday, July 15, 2020 School District of Philadelphia 440 North Broad Street Philadelphia, PA 19130 The District Wide Survey remains an important source of feedback from students, parents, teachers, school staff, and principals. We continue to encourage participation while being sensitive to competing priorities people and organizations may have during this time. In an effort to encourage survey completion, the District has extended the deadline for parent/guardian paper surveys to Wednesday, July 15, 2020 .    Completed paper copies of parent surveys can be dropped off with the front desk at the School District of Philadelphia (SDP), in the envelopes previously provided. Please use your best judgement when it comes to traveling to and entering the building, and put your health and safety first.    The response rate tracker will continue to be updated daily. Please contact [email protected] with any questions.

K, 8th & 12th Graduation Ceremony Plans This is the last opportunity to share what your school is doing or did to celebrate seniors and students moving to the next grade by completing the survey linked here . The CSO would love to honor your graduates in our next family newsletter. Please contact Cherron at [email protected] with any questions.

Statements of Financial Interest Feedback The CSO has conducted its evaluation of Statements of Financial Interest and uploaded findings to Epicenter. Schools should review and respond to school specific feedback as directed. Please contact Tim at [email protected] with any questions.

The Department of Licences & Inspections (L&I) Update The Department of Licences & Inspections (L&I) is updating its protocols for annual school inspections. The notable changes will affect how schools provide them with evidence of various certifications, as well as updated PPE protocols for on-site inspections. Look for communication directly from L&I regarding these changes. The CSO is working to stay abreast of these changes and will share any details as received.

CHARTER SCHOOL FEATURE

Congratulations Senior Class of School Year 2019-20!  The CSO would like to congratulate graduating seniors! They have all preserved through such a trying year, met with obstacles and at times, uncertainty. This could only be done with great fortitude and commitment, which all of our seniors have exceedingly demonstrated. We wish them all the best and success on their continued journeys! Please be on the lookout for the next Family Newsletter where we will highlight some of our schools and graduates.

OPPORTUNITIES FOR SCHOOLS

UPENN Rising Senior Summer Academy Various Dates & Times The School District of Philadelphia has partnered with the University of Pennsylvania to pioneer a bold, free, new program for Summer, 2020: an adaptive, post-pandemic Penn Rising Senior Summer Academy (PennRSSA) for up to 14,000 “rising seniors” attending SDP public and charter high schools. To date, we have 23 charter school students who registered and want to push our rising seniors in the sector to take advantage of this opportunity.   Application details can be found here . Additional flyers to post and share can be found here and here . For more information, contact [email protected] .

United Language Group United Language Group is offering a complete portfolio of translation and interpretation services to charter schools with flexible rates and the capacity to support over 200 languages 24/7, year-long. Services generally include basic translation, full translation, desktop publishing, quality control, and proofreading. For more information, check out the flyer linked here , or visit their website here . For additional questions, please contact Dr. Mladen Cvijanovic at [email protected] or Miranda Herz at [email protected] .

Click here to view the Special Edition Family Newsletter. Click here to view the CSO May Newsletter. Our June newsletter will include pertinent deadlines and further updates. Please email Jasmine at [email protected] if you have feedback, questions, submissions, and/or if you would like to have your school or one of your scholars featured in an upcoming CSO Newsletter.