Charter Schools Office


October Newsletter

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Charter School Highlights

2024 K-12 School Fair


Elevate 215 hosted the 2024 K-12 Philly School Fair on Friday, September 27th, and Saturday, September 28th. Families were able to connect with over 200 schools and multiple community-based organizations to gather first-hand information about what schools offer and their admissions and enrollment processes.

Click on each link to view standing resources:


Pennsylvania State System of Higher Education | College Fair


The Pennsylvania State System of Higher Education (PASSHE) College Fair will be hosted at The School District of Philadelphia, 440 North Broad Street on Wednesday, November 13, from 4:00 PM - 7:00 PM.  


Representatives from the 10 Pennsylvania State universities will be available for students to learn more about attending a PASSHE school. Select universities will be providing on-site acceptances. Click here to find a flyer for this event.



Registration is not required. Students are strongly encouraged to bring copies of their unofficial transcripts. 

The City of Philadelphia | PHLConnectED Program


The City of Philadelphia’s PHLConnectED program is available to help Philadelphia PreK-12 student households get internet access. Families who receive public benefits, are experiencing housing instability, or do not have wired internet connection might be eligible for free hotspots. 


Families can also receive support with their internet service and help lower their internet bill through PHLConnectED’s Digital Navigators. To do so, families should dial 2-1-1 to make an appointment. 


Please click the following links to find PHLConnectED flyers in English and Spanish, and share them with teachers, students, and caregivers at your school. 


If you have any questions, please contact The City of Philadelphia’s Digital Access Program Manager, Monica Quinones-Rivera, at: Monica.QuinonesRivera@phila.gov. You can also visit:https://www.phila.gov/programs/phlconnected/ for more information.

Updates & Reminders

SY2024-25 Calendar of Collections


The Calendar of Collections for SY 2024-25 can be accessed here. The tasks listed below are for October and November 2024. 


Upcoming Submissions for All Schools: 

  • SPREE Phase II Data Packet- due October 30, via Epicenter.
  • Approved Board Minutes - Quarter 1- due November 1, via Epicenter.


Upcoming Submissions for 2024-25 Renewal Cohort: 

  • School Health Annual Reimbursement Request System (SHARRS) Reports and Vouchers- due October 9, via Epicenter.


Upcoming Optional Submissions for 2024-25 Renewal Cohort: 


  • Renewal Charter Amendment Request Deadline- due October 15, via email.


Upcoming Submissions for 2024-2025 Data Packets (Round 2):


  • Data Packets (Round 2)- due October 30, via Epicenter. 
  • Round 2 data packets are only applicable to schools serving grades 9-12.
  • Timely data submission enables the CSO to ensure data quality and provide feedback to schools. Please be advised that data resubmissions may be required to ensure data quality. Data submitted in the packet informs calculations in the SPREE, ACE, and ACE-R reports. 
  • If you have questions regarding Data Packet (Round 2) submissions, please reach out to Seraphina Parker at saparker@philasd.org. You may also submit a request to meet with Seraphina Parker by filling out a Calendly request formIf it is your first time submitting a data packet, it is highly recommended that you schedule a meeting using the link above.

2024-25 New Charter Application Guidelines


The 2024-25 New Charter Application (NCA) Guidelines were released on the Charter Schools Office’s website on September 13. The CSO will host the final of our three identical informational webinars regarding the NCA process for those interested in opening a new charter school on October 10, at 11:00 AM. Click here to register and access the Zoom meeting details.


If you have any questions regarding the webinar, please email charterapplications@philasd.org or call 215-400-5786.

Transportation Services | Questions or Concerns


As a reminder, if you have any questions regarding transportation services, please contact your Routing Analyst. Routing Analyst email addresses can be found here. 


Should you still have any questions after speaking with your Routing Analyst, please contact Chris Love, Director of Routing and Scheduling at cdlove@philasd.org.

Reminder | Organizational Compliance Office Hours


In response to requests for more transparency and availability, the CSO is offering weekly office hours for each category of the Organizational Compliance and Viability Domain of the Charter School Performance Framework. These office hours are offered to proactively support school leaders in understanding the Framework and support schools in utilizing compliant materials and processes. 


School leaders can sign up for a 20-minute time slot by utilizing the corresponding link below. All office hours appointments must be scheduled at least 48 hours in advance. 

Time Block

Tuesday

Wednesday

Thursday

Friday

12:30pm-1:30pm

EL

Health & Safety

Timely Reporting

Personnel

1:00pm-2:00pm

Board

Governance

Climate and Culture

Enrollment

Special Ed

SY 2024-25 System Access and User Verification 


The CSO wants to ensure school-based staff have no delays or disruptions to system access related to student data or District operations services. As such, charter school leaders and operations contacts should verify SY 2024-25 school-specific users for SDP systems including Infinite Campus, Compass, Epicenter, and Payments. 


As a reminder, Network Administrators need to request access for users for each site/location, as necessary. To do this, the Network Administrator should include all codes in Column L of the ‘External User’ tab, via the school-specific User Verification Form. Please include all location codes where the user needs access. Failure to do so may result in a delay in gaining access to SDP systems. Schools were asked to complete this task by August 30 and certify via Epicenter that the User Verification sheet is up to date. 



Questions about the user verification process, including requests for links to school-specific and network-specific user information, can be directed to charters@philasd.org

Updated Head Start MOUs (Early Childhood Education) 


If your school requires a July 1, 2024, signature from the School District of Philadelphia’s Office of Early Childhood Education on their MOU between with the School District of Philadelphia’s Office of Early Childhood Education (Local Head Start Agency), please email charters@philasd.org a copy of your school-signed MOU and we will assist you with this process.

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Please email the CSO at charters@philasd.org if you have feedback, questions, submissions, and/or if you would like to have your school or one of your scholars featured in an upcoming CSO newsletter.