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Audience
This year, the CA Child Care R&R Network and Thriving Families CA Foundation, Joint Annual Conference will be back in person AND we will offer a virtual option as well! We expect 950 individuals to attend this year’s joint conference, with 450 in-person and 500 virtually. Our attendees primarily come from the early care and education field including alternative payment programs, resource and referral programs, county welfare departments, and county offices of education. Attendees typically are public and private non-profit CEO’s, executives, subsidy child care administrators, family caseworkers, resource and referral and alternative payment counselors and trainers, food program administrators, and advocates.
Proposal Guidelines and Review
Because there are two options, you can choose to present at the in-person conference, at the virtual conference, or both! We welcome individual as well as joint proposals and we encourage creative interactive formats for presentations.
We thank you in advance for volunteering your time to present a workshop. We do not pay an honorarium for workshop presentations as nonprofit organizations. Presenters must also cover their own travel and printing expenses. We will offer workshop handouts online.
Proposals are evaluated and reviewed by the Network and TFC Joint Conference Committee based on the following guidelines:
· Timely or innovative topic
· Overall quality and well-defined focus and clearly identified outcome objectives
· Practical application of materials
· Inclusion of participatory activities
No workshops will be allowed for the purpose of promoting and/or selling any product or company. We encourage workshops that include small group work, brainstorming, roundtable discussions or other networking-type activities. Please provide appropriate handouts for all workshops.
As the committee reviews the proposals, we may request presenters to form panels and we may edit proposal titles or request modifications to descriptions.
Conference Theme
The theme for this year’s Conference The Power of Partnerships: Uniting to Create Impact. With this theme in mind, we are encouraging presenters to create workshops that align with this theme as either the primary focus of the session or with this theme infused in your workshop in some way.
Workshop Formats
The in-person conference will take place October 15-17, 2025; we begin Wednesday at 11:00 a.m. and end- Friday at Noon. The virtual conference will take place October 29-30, 2025; we begin Wednesday at 8:30 a.m. and end Thursday at 5:00 p.m. Sessions for the in-person conference will be either 1 hour and 30 minutes or 2 hours in length. Sessions for the virtual conference will be 1 hour in length. If you feel that 1 hour is not enough time for your virtual topic, please click on the 2-hour option, 2- hour proposals will be split into part 1 and part 2 with a break in between.
Virtual sessions
All workshop sessions will be recorded. Some workshops will be selected to be presented live and recorded during the live session, and many sessions will be pre-recorded without a live presentation and provided to participants for the first time during the conference. The benefits of pre-recording sessions are that technology problems that can happen with live presentations are eliminated, presenters will be able to choose a date and time that works best for them, presenters will have assistance with recording throughout the entire workshop if they choose, and have their presentation edited before it is available for attendees to view. We plan to make all recorded sessions available to conference participants for a limited period of time after the conference dates.
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