The Call to the 145th Diocesan Convention.
August 3, 2018
The 145th Diocesan Convention
The Way of Love
To the Delegates, Clergy, and People of
The Episcopal Diocese of Western Michigan:

In accordance with the Canons of the Diocese of Western Michigan (Title I, Canon 3, Section 3) you are hereby notified of the 145th Annual Convention of the Diocese of Western Michigan.

This year's convention will be held in Grand Rapids, November 1-2, 2019, the Rt. Rev. Whayne M. Hougland, Jr. presiding.

For information, please read below and visit the convention page of our diocesan website,

This notice is being emailed to all clergy, senior wardens, and currently listed convention delegates and alternates with provided emails as well as those on our subscriber list. If there are delegates from your congregation without regular access to email or the internet, please print and share this information with them.

The Rev. Canon William Spaid
Secretary of Convention
Canon Missioner, Southern Region
The Episcopal Diocese of Western Michigan
Important Dates & Deadlines
[ ] September 17
[ ] August 24
[ ] September 14
[ ] September 28
[ ] October 10

[ ] October 25
Deadline to submit a resolution.
Northern Pre-Con. Meeting, 10-Noon at Grace, Traverse City .
Central Pre-Con., 10-Noon at St. Andrew's, Grand Rapids .
Southern Pre-Con., 10-Noon at St. Barnabas, Portage .
Deadline to reserve hotel rooms at the discount block price.
Deadline to submit names for the In Memoriam.
Deadline to submit ministry reports for the convention booklet.
Deadline to register candidates for the Confirmation service.
Deadline to submit nominations for elected leadership.
Deadline to register for convention.
Deadline to submit a change of delegates form.
Our Theme
Our convention will focus on the Way of Love, a new initiative that we have been invited into by Presiding Bishop Michael Curry. The Way of Love is more than a program or curriculum, it is an intentional commitment to a set of practices - a commitment to Jesus to Turn, Learn, Pray, Worship, Bless, Go, and Rest.

We are pleased to welcome one of the initiative's creators, Dr. Lisa Kimball, to be our keynote speaker as we dive deeper into The Way of Love.
Keynote Speaker
Lisa Kimball, Ph.D. serves Virginia Theological Seminary as the Associate Dean of Livelong Learning and the James Maxwell Professor of Lifelong Christian Formation, where she focuses on human development, experiential learning, faith formation, church history, popular culture, adult formation, lay ministry development, adolescent spiritual development, and program evaluation.

She is a passionate advocate for lay ministry, the full inclusion of all generations, digital literacy, and leaders who are confident teachers of the faith.

In her church-wide ministry, Lisa serves as Chair of the Standing Committee on Formation and Ministry of the Baptized for the Episcopal Church, co-founded the Episcopal Confirmation Collaborative, is currently directing a 5-year grant project - Baptized for Life: An Episcopal Discipleship Initiative, and serves on the Way of Love resource development team.
Recommended Reading
The Way of Love is the way of Jesus. With seven core spiritual practices, the Way of Love offers an intentional, Spirit-led path to following Jesus. And what better guidebook for the journey than the Bible? The Way of Love Bible Challenge pairs each practice with a passage of scripture as well as reflections, questions, and prayers written by a variety of faith leaders.
Come and see what God has to say about the spiritual practices of Turn – Learn – Pray – Worship – Bless – Go – Rest. Informed by scripture and inspired through prayer, these practices offer the opportunity to transform our relationship with ourselves, with our family and communities, and with our Savior. Featuring fifty days of reflections, The Way of Love Bible Challenge is an extension of The Bible Challenge, a global initiative to encourage daily engagement with scripture and an exploration of the Word of God.

Purchase the book from Forward Movement, Amazon, or try to request via your local bookstore or library.

Crowne Plaza Grand Rapids
5700 28th Street SE
Grand Rapids, MI 49546

It is the responsibility of each parish/delegate/clergy to make arrangements for their accommodations.

Our discounted price is $103 per room. The deadline to reserve your hotel rooms at the group rate is October 10th.

To reserve, call the front desk at 616-957-1770 or the booking line at 800-2-CROWNE and let them know you're part of our block.
8:00AM - Registration Opens
10:00AM - Call to Order
4:00PM - Anticipated close of meeting
A more detailed schedule will be available at as planning progresses.
Communications & Information
To be faithful stewards of creation by conserving resources - both natural and financial - all communications about convention will be delivered two ways: by email (like this one!) and on the convention page of our diocesan website,
One more way that we will cut back on our paper use this convention is to make the Convention Booklet a primarily digital document. This includes the convention reports, nominations, resolutions, and worship materials.

We will upload it to the convention page of our website ahead of the convention for delegates and clergy to access on their electronic devices or print out at home. We will only provide a small amount of printed booklets onsite.

Posting on Facebook? Tweeting? Checking-in? Use #edwm19.
Pre-Convention Meetings
Delegates to convention and any others interested are invited to gather to review the proposed diocesan budget, upcoming resolutions, canon changes, and elections.

There will be three meetings - one in each region. Each meeting will take place from 10:00am-Noon.

Convention Business

The 144th Diocesan Convention will vote to elect new leaders to the Standing Committee and Deputies and Alternate Deputies to the General Convention. They will also confirm the elections for the Diocesan Council, to be held at the regional pre-convention meetings.

Standing Committee: One lay person, one clergy person

Deputies to the General Convention:

  • 4 clergy deputies, 4 lay deputies
  • 4 clergy alternates, 4 lay alternates

The deadline to submit nominations to be on the ballot for the convention is October 10th.

Diocesan Council: The following positions will be elected at the regional meetings, scheduled to take place before the convention in November.

  • Northern: 2 people, any order
  • Central: 3 people, at least one elect must be a lay person
  • Southern: 1 person, any order

You may submit nominations for the Diocesan Council up until the date of your pre-convention meeting.


The canonical deadline to submit a resolution is September 17th.


To change a member of your delegation, the clergy person/senior warden and the secretary of the vestry must submit a Change of Delegates form. All forms must be submitted by October 25th.

Youth Delegates
High school aged young people are invited to participate at the diocesan convention by applying to become a Youth Delegate.

There are ten youth delegates and ten alternates, some elected by the regions and some appointed at-large by the Bishop. There is no cost to be a youth delegate to the convention.

Vendors & Exhibitors
Our vendors provide a great opportunity to learn more about the ministries and programs taking place inside and outside of the Diocese of Western Michigan. If you would like space to feature your ministry, please register your booth early. Space is limited and may run out.

If requested, childcare will be provided for children of all ages. There is space on the registration form to indicate if childcare is needed. Someone will follow up with the requesting delegate or clergy person to share specific details.
In Memoriam
Each year at convention, we like to pray for and remember those who are no longer with us. Many of those whom we remember have made a big impact on our congregations and on our diocese.

Please submit the names of any deaths in your parish that occurred from October 1, 2018 to September 30, 2019. Do not complete the form until after October 1, 2019 to make sure all memorials are included.

All names received by the deadline of  October 10th  will be included in the Convention Booklet.

Convention Eucharist and Confirmation
The Convention Eucharist will take place at 10:00AM on Saturday, November 2nd. Location is TBD.

The deadline to register candidates is October 10th.

Please use this form to register candidates for Confirmation, Reception, and Reaffirmation.
Ministry Reports
If you would like to submit a report on your diocesan ministry for the 145th Convention Booklet, email Katie Forsyth at for submission guidelines.

All reports must be received by October 10th.
There are three types of convention registration -  delegationsunassigned clergy, and  visitors.

DELEGATIONS - One person from the congregation (usually a parish secretary, senior warden, or clergy person) must register the entire delegation, including any clergy and all elected delegates. There is one form per delegation and one registration payment.

UNASSIGNED CLERGY and  VISITORS may register individually, regardless of congregation affiliation.

Registration and payments must be submitted by  October 25th. Payments are accepted online by credit card or by mailed check. Payments will not be accepted at convention.
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