August 15, 2019 - In This Issue:


In an effort to implement stronger fraud-prevention standards, on  Tuesday, August 20 , Supply Chain Management (SCM) will be relocating all Card Programs information out of the public SCM website and into the UCSF Finance Secure site. Procurement Card (P-Card) and Corporate Travel Card information will be available to all UCSF staff via MyAccess login.

The current P-Card and Corporate Travel Card websites will transition to an informational page with guidance on accessing the new location within Finance Secure. The relocation will not affect the policies or content related to either card program.
Payment Plus Program Expanding

As communicated in the March and June SCM Newsletters, UCSF has partnered with U.S. Bank to implement an initiative to expand our virtual pay card program known as Payment Plus. This service allows for the secure delivery of automated Visa card payments to our suppliers. From a list of suppliers that SCM has identified as potential participants, many of these suppliers have now been enrolled in the Payment Plus program. 
This initiative is an important part of our procure-to-pay process and we encourage you to continue promoting the benefits of the Payment Plus program to suppliers with whom you interact today, as well as with any new suppliers that you engage. 
Key benefits UCSF receives from expanding our Payment Plus program are:  
  • Reduced costs from a streamlined payment process
  • Increased spend visibility
  • Removing risk of late payment to suppliers
Key benefits our suppliers receive from enrolling in Payment Plus may include:
  • Accelerated, predictable payments
  • Improved cash flow
  • Increased accounts receivable efficiency
  • Reduced credit and collections activities
The current processes for purchase orders and invoices will remain the same. The only change will be to the payment process. As an added incentive, we will update payment terms for suppliers participating in the Payment Plus program to pay them upon approval of invoices. 
Please direct suppliers to for questions about the Payment Plus initiative.

Supplier Information Form Updated

As part of our initiative to expand our virtual pay card program known as Payment Plus, we have updated the payment terms we offer to suppliers.
The UCSF Substitute W-9 & Supplier Information Form has been updated and can be found on the Supply Chain Management website . The Payment Options section on the form allows us to highlight our preferred payment method of Payment Plus.

Please discontinue using previous versions as they will no longer be accepted .  
Fastenal Punch-Out Catalog Change

In our efforts to simplify purchasing from Fastenal, we  have removed the punch-out catalog. The Fastenal hosted catalog is still available in BearBuy for the general campus community to purchase from. 

Supply Chain Management Communications Survey  

Supply Chain Management (SCM) is  currently working on updating both the monthly newsletter and the SCM website. You can help make informed choices by completing our short survey about current communications efforts. 

Please complete the short survey by August 23. We appreciate your feedback

I n-Person BearBuy Support Office Hours
Come to the next BearBuy Office Hours to get your BearBuy questions answered in person. No appointment is needed.  The event is first come, first served.
    The next three BearBuy Office Hours will be held on:
  • August 21 from 1 p.m to 4 p.m. at Parnassus, Campus Library, Room 210
  • September 10 from 9 a.m. to noon at Mission Bay, Byers Hall, Room 413
  • September 24, from 1 p.m. to 4 p.m. at Parnassus, Medical Sciences Building, Room S176

Supply Chain Management representatives will be available at these locations to answer BearBuy questions such as:

  • Navigating BearBuy
  • Shopping using catalogs and forms
  • Submitting or approving orders
  • Managing purchase order changes
  • Searching for BearBuy documents
  • Ways to optimize and streamline your BearBuy purchases
  • Managing your BearBuy settings and email alerts
We are here to help, so please come visit us with your BearBuy questions. 
We can answer many BearBuy questions, but if you have payment-related questions, please contact the SCM Accounts Payable Helpdesk directly at

Q: Who can help me if I have questions about contracts or master service agreements (MSA)?

A: For assistance with contracts or MSA, please contact your Department-Assigned Buyer for assistance. 


FOR BEARBUY technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)

FOR ACCOUNTS PAYABLE support, contact the Accounts Payable Helpdesk.
Phone: (415) 502-3331

Phone: (415) 502-6245

FOR GENERAL Supply Chain Management questions, please email or visit our website at

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