The Alberta Land Titles Office (LTO) continues to experience a significant backlog of registrations and the turnaround time for registrations has risen significantly since April 2021.
In an effort to help resolve the issue, LTO is will be launching a Return Submission Pilot Project to reduce the number of packages received that cannot be reviewed due to deficiencies. By removing deficient packages before they are entered into the queue, staff can move quicker through examinations and registrations and improve turnaround times. This pilot is in addition to other actions they are taking to increase program capacity such as hiring more staff and advancing digital innovations.
Starting Monday, Sept. 26, LTO staff will be reviewing DRR submissions with the following documents attached:
- Transfer of Land
- Transfer of Land with a Mortgage
These packages will be reviewed for the following elements:
- Documents provided match what is listed on the DRR
- Transferor/Transferee Name has been provided
- Transferee Address is provided
- Legal description is provided on all documents submitted
- Transferor and witness (if applicable) signature(s) are provided
- Mortgagor and witness (if applicable) signature(s) are provided
- Tenancy provided for the transferee matches tenancy for the mortgagor
Reviewed packages that do not meet these elements will be returned to sender via the method requested on the Document Registration Request (DRR). Returned packages will not be marked as received and entered into the Land Titles queue until they are received complete with these elements.
An additional list of common deficiencies will be provided in each package of returned DRRs for law offices to ensure their corrected and resubmitted DRRs will not experience further delays. Documents that pass the review elements will proceed for scanning and will appear in the Pending Registration Queue.
Law offices should review and if necessary implement quality control processes for Mortgage and Land Transfer instruments and packages prior to submitting to the Land Titles Office.
LTO is dedicated to providing timely and appropriate services to citizens and businesses in Alberta. This pilot will run until the end of the year, and will eventually expand to encompass other instruments and package types over time.
LTO will also be seeking input throughout this pilot. They will provide results from the first efforts of this pilot and seek feedback later this fall. Please submit any questions regarding this pilot via email.