Bylaws will be discussed at the August 15 meeting (click
here
to register) and voted on by the membership at the September 11 meeting.
Please review the attachments to this message along with the comments below and send any additional comments or suggestions to Diane Cockrell,
dcockrell@decaturtx.org
NTMCA Members – there are two documents attached, one shows the tracked changes (hopefully it will help each of you as you review the changes) and the other with the changes accepted (this could potentially be our final document if accepted and approved).
The exception being item G. – which we still need to answer: it could mean review of requirements per Article III.
We are asking that the past Bylaw Review Committees look at this and help determine the meaning.
G. Membership/Communications Committee
– description and duties include:
Committee to be comprised of at least 2 members.
§ Coordinate membership drive and encourage attendance at monthly meetings – utilizing TML membership base – Regions 8 and 13.
§ Work with Treasurer to maintain membership list during membership drive.
§ Provide Secretary “News of Interest” to include in newsletters.
o Announcements – retirements, relocations, births (children and grandchildren), etc.
o Achievements – marathon participant, degree, recognition by Council, state, etc.
o Deaths and illnesses.
§ Review membership guidelines on an annual basis.(What does this mean?) (Review of membership tiers and requirements per Article III?
Many suggested changes are housekeeping (ex: Yahoo to NTMCA email) and noting the removal of city clerk, the change in the number of members on the budget committee, and removing the immediate past president from the nominating committee.
We recognize the organization is Municipal Clerks, however, we are not often addressed as such, even in most charters the position is City Secretary. As noted in Article II of the bylaws we suggest our purpose is to provide the office of the City Clerk or City Secretary (“municipal clerk”)…, our thought is to use City Clerk or City Secretary throughout the document.
Under our membership tiers, our last sentence states. This person may…. – it feels cold – maybe consider saying This member may…
Most of the changes are shown below:
Page 1 – Section 1 – Superscripted 1
st
and 30
th
day; ARTICLE III – used NTMCA instead of leaving it fully spelled out – consistent to the rest of the document
Page 3 – Section 2 – Mayor Areas of Responsibility, second bullet, changed Securing to Secure
Page 4 – Required Knowledge…4
th
bullet; changed get to obtain
Page 5 – Other areas of responsibility – inserted a return to provide 5
th
bullet
Page 7 – Major Areas of Responsibility – inserted a return to provide 3
rd
bullet; 4
th
bullet – changed Yahoo to NTMCA – making it consistent to the rest of the document; inserted a return to provide 9
th
bullet
Page 9 – Section 4 – changed to “may be removed by a majority vote of the NTMCA Board, whenever, in its judgment to the best interest…
11 – G. Membership/Communications Committee – Last bullet, inserted membership Review membership guideline on an annual basis. – in answer to Amy’s question.
Page 12 – I. Nominating Committee – changed three to (3) to be consistent with the rest of the document.
Christine Loven, TRMC
City Secretary, Colleyville
NTMCA Bylaws Committee
