December 21, 2018 - In This Issue:
WORKING TOGETHER
TO DELIVER EXCEPTIONAL SERVICE
December 21, 2018  Weekly report to the Mayor and City Council 

MONDAY
December 24
TUESDAY
December 25
WEDNESDAY
December 26
THURSDAY
December 27
FRIDAY
December 28

City Offices Closed in Observance of Christmas 


City Offices Closed in Observance of Christmas 

No 
Meeting

No 
Meeting



No 
Meeting


CITY MANAGER 
City Manager's Weekly Report Update

This Weekly Report is sent every Friday and serves as the City Manager's "update" to City Council on items that are useful for scheduling purposes and/or communicating with constituents on matters of interest. It also  provides details on special events, and  City-wide accomplishments. Some examples include:
  • Project kick-offs and completions
  • Initiatives that will affect service valued by our residents
  • Construction updates
  • Updates on inter-governmental relations, and
  • Special Recognitions for outstanding achievements
City Offices Close for Christmas Holiday
The City of Norman administrative offices will be closed on Monday, Dec. 24 and Tuesday, Dec. 25 in observance of Christmas. There will be no weekly City Manager's Report on Dec. 28 due to the short week.
 
Residents wishing to pay utility bills will be able to do so by phone at 405-366-5320 or online at  http://www.normanok.gov/city/utility-pay-online.

Sanitation Holiday Schedule
Trash, yard waste and recycling will not be collected on Dec. 25 or on Jan. 1 in observance of the Christmas and New Year's holidays.  During the week following Christmas, pick up dates of December 26-31, and the week following New Year's, pick up dates of January 2-5, Sanitation will pick up extra Christmas trash (ex. wrapping paper, bags, and/or boxes). Please place any of this type of extra trash at least two feet from the polycart.
The holiday schedule will be as follows: 

For the week of December 24: 
  • Monday Service will be collected as normal, December 24th
  • Tuesday Service will be collected Wednesday, December 26th
  • Wednesday Service will be collected Thursday, December 27th
  • Thursday Service will be collected Friday, December 28th
  • Friday Service will be collected Saturday, December 29th
The Transfer Station will be open regular hours Monday and Wednesday through Friday, 7:30 a.m. to 4:30 p.m., and 8 am to 2 pm on Saturday. The compost site will be open regular hours, Wednesday through Friday, 7:30 a.m. to 4:00 p.m. The City of Norman Administrative Offices will be closed Monday, December 24th and Tuesday, December 25th.

For the week of December 31: 
  • Monday Service will be collected as normal, December 31st
  • Tuesday Service will be collected Wednesday, January 2nd
  • Wednesday Service will be collected Thursday, January 3rd
  • Thursday Service will be collected Friday, January 4th
  • Friday Service will be collected Saturday, January 5th
 
The Transfer Station will be open regular hours Monday and Wednesday through Friday, 7:30 a.m. to 4:30 p.m., and 8 am to 2 pm on Saturday. The compost site will be open regular hours, Tuesday through Friday, 7:30 a.m. to 4:00 p.m. The City of Norman Administrative Offices will be closed Monday, January 1st, 2018.

For questions regarding collection schedule, please contact the Norman's Sanitation Division at 405-329-1023

Electric Scooter Update 
All agreements and documents for the Revocable License Agreement have been received from Bird, Inc. and Gotcha, and are expected from Lime. These are anticipated to be on the agenda for Council consideration at the Jan. 8 City Council Meeting. 
Letters to Santa
The Parks and Recreation Department started a "Letters to Santa" program this year. The "Letters to Santa" program is for children in fourth grade and younger. Kids can write a letter to Santa and get a written response before Christmas.  Letters could be mailed to Santa at the Irving Recreation Center, Whittier Recreation Center or dropped off at the Parks & Recreation office during normal building hours. Santa responded to the 30 letters turned in from anxious boys and girls in Norman.



Irving Recreation Center Offers Winter Break Camp
Irving Recreation Center will host a Winter Break Camp for kids in grades K-5th during Norman Public Schools winter break. The camp will be closed on Christmas Eve and Christmas. There will be games, crafts, and other fun activities. Registration must be done in person at the Center. 
Street Sweeping Schedule for the Month of December
 
The Stormwater Division will conduct routine street sweeping activities in December on all arterial streets from 48th Ave W to 12th Ave E and Indian Hills Rd to Post Oak Rd. Residential curbed streets within the following areas will also be swept this month depending on weather and other work requirements:
  • I-35 to Porter Avenue between Indian Hills Road and Robinson Street
  • Berry Road to the Railroad Tracks between Main Street and Imhoff Road
Additional questions on street sweeping can be directed to the Stormwater Division, 329-2524 or pwstormwater@normanok.gov.

BOARDS AND COMMISSIONS
Resignations, Vacancies, Expired Terms (Members Still Serving), Upcoming Appointments and Reappointments   See Chart
FIRE
Incident Summary  (12/13/18-12/19/18)

Fire Related
6
Overpressure rupture, explosion
0
Emergency Medical
233
Hazardous Condition
2
Service Call
29
Good Intent
49
False Alarm
16
Special Incident
0
Severe Weather
0
Total
335
MAJOR INFRASTRUCTURE PROJECTS  

Map and Updates for the City of Norman's Major Infrastructure  Projects
ARTICLES
News Coverage, Documents and Articles That May Be of Interest to City Council
  • "City attorney resignsÍž council approves separation deal with over $300K in compensation" Norman Transcript 12/19/18 see article 
  • "Three candidates running for mayor" Norman Transcript 12/20/18 see article
  •  "Main Street traffic backs up as railroad work goes ahead" Norman Transcript 12/20/18 see article
  • "City receives lawsuit threat in response to UNP TIF closure talks" Norman Transcript 12/18/18 see article
  • "Village formally reduces marijuana possession penalties in updated city code" KFOR 12/20/18 see article 

PARKS
NORMAN FORWARD Westwood Tennis Indoor Facility
The slab for the new 2-court indoor facility was placed last Saturday marking a major milestone for the construction. On Tuesday, the post-tensioning work began and will continue through this week. The building package is set to be delivered in early January from Legacy Building Systems, and Flintco will oversee that construction as weather conditions permit. All facility utilities, finishes, and furnishings will progress as the building shell is completed-with anticipated project completion in late March.

NORMAN FORWARD Ruby Grant Community Park
A second public input meeting was held at the City Hall complex on Saturday, December 15th where comments and ideas were gathered specifically for the playground feature being planned for the Ruby Grant Park site.  The playground is being designed to be accessible to as many people and disabilities as possible.  A private fundraising campaign is also being planned to help subsidize the cost of the playground as well as to provide an opportunity for further community involvement in this project.

Northeast Lions Park
Metro Building Services is working on final finishes at the new restroom and shelter building this month. They have passed their plumbing inspection and now are hanging fixtures in the restrooms. The roof is complete, and the interior walls and ceilings are being finished out, while the electrical fixtures get completed. This week, the concrete walkways around the building were constructed, and work is progressing on the siding and column finishes for the pavilion space on the east side of the building. The site will be graded for positive drainage and others will add winter sod cover in the coming weeks as the project finishes.

Irving Recreation Center
Irving Recreation Center is hosting a Winter Break Camp starting this week for children in grades K-5th. Camp will operate from 7:30 a.m. to 6:00 p.m. and there will be games, crafts and other fun activities.

Westwood Family Aquatic Center
Westwood Family Aquatic Center season passes for 2019 went on sale at end of November and to date 212 passes have been sold for the upcoming season.  

PLANNING AND COMMUNITY DEVELOPMENT
Residential and Commercial Activity 12/13/18-12/19/18      Detailed Report

 
Type
Number
Combined Value
Average Value
New single family residence permits
3
$673,325
$224,442
Residential addition or alteration permits
8
(2 storm shelter)
$115,545

Demo permit
0


New single family residence applications
3
$2,116,715
$705,572
Residential addition or alternations applications
0
(0 storm shelter)


Demo application
0




PUBLIC WORKS
STORMWATER
Burlington Drive Drainage Improvements
In response to multiple citizen complaints regarding inadequate drainage and safety concerns along Burlington Drive over several years, the City's FYE 2019 Capital Fund includes a project to address the problem. In 2017, Public Works Stormwater Division began working with Cardinal Engineering to design improvements to the stormwater system along this street to prevent stormwater from ponding along the gutter or surfacing through cracks and joints in the street. Based on Cardinal's analysis, it was determined that the installation of a perforated pipe beneath the curb and gutter along both sides of Burlington Drive from 3621/3620 Burlington Drive to 1501 Pembrooke Drive connected to the stormwater pipe near 36th Ave NW on Burlington Drive was the most cost effective way to address the drainage and safety concerns reported by the citizens. Construction began on this project on October 29, 2018. This is a $82,464 construction project awarded to MTZ Construction, Inc., of Oklahoma City, Oklahoma.

The project involves the following items:
  • Remove and replace curb and gutter, driveway, and paving
  • Install 838 linear feet of 4" perforated pipe along the north and south sides of Burlington Drive
The contractor completed installation of the perforated pipe on the north side of Burlington Drive on November 9,2018. During the week of November 19, 2018, the contractor completed work on installing perforated pipe on the south side of Burlington Drive. ADA-compliant sidewalks have been completed on the north and south sides of Burlington Drive within the project boundaries, and final site stabilization and clean-up occurred during the week of December 3, 2018.


Bart Conner Drive Channel Repair Project
In response to multiple citizen complaints regarding flooding of the street at the intersection of Bart Conner Drive and Bart Conner Court along with the associated safety concerns over several years, the City's FYE 2019 Capital Fund includes a project to address the problem. In 2017, the Public Works Stormwater Division began working with Cardinal Engineering to design improvements to the grass-lined drainage ditch just south of the intersection of Bart Conner Drive and the detention area that runs parallel to Bart Conner Drive from the drainage ditch to 36th Ave NW. Based on Cardinal's analysis, it was determined that widening the curb opening to the drainage ditch, creating a 17-ft wide concrete channel from Bart Conner to the detention area to the south, and installing a 6-ft wide concrete flume at the bottom of the detention area was the most cost effective way to address the drainage and safety concerns reported by the citizens. This is a $156,384 construction project awarded to EMC Services, LLC, of Oklahoma City, Oklahoma.

The project involves the following items:
  • Remove and replace curb and gutter and paving 
  • Install approximately 390 linear feet of 17' wide concrete channel south of Bart Conner Drive
  • Install approximately 470 linear feet of 6' wide concrete flume in the detention area south of Bart Conner Drive
  • Install 7 removable bollards at entrance to concrete channel at Bart Conner Drive
Construction began on this project during the week of November 12, 2018. The contractor has completed installation of the 6' wide concrete flume and began work on the 17' wide concrete channel south of Bart Conner Drive during the week of December 3, 2018.


PUBLIC WORKS
MAJOR TRANSPORTATION PROJECTS
Main Street Bridge over Brookhaven Creek
Construction on the Main Street Bridge over Brookhaven Creek project began on Monday, August 13, 2018. This is a $4.9 million construction project awarded to Silver Star Construction Company of Moore, Oklahoma. This project has an expected completion date of June 2019. The Oklahoma Department of Transportation (ODOT) is administering the construction of this project because federal transportation funds are being used. The project includes replacement of the bridge structure and associated roadway and 2300 feet or stream restoration along Brookhaven Creek .  On Tuesday, August 14, 2018, a severe rain event caused the Main Street Bridge over Brookhaven Creek to collapse. It was agreed to keep the bridge structure closed to traffic and replace the entire structure at one time to save money and time on the project. 
 
The project involves the following items:
  • Stabilize the banks along Brookhaven Creek.
  • Construct a new box culvert bridge on Main Street and over Brookhaven Creek 
  • Concrete pavement on Main Street
  • Install an access road along Brookhaven Creek
  • Tree plantings    
   
Next week the contractor's activities are as follows:   
  • West Main Street and Brookhaven Bridge were opened to traffic on Wednesday, November 21
  • Begin placing asphalt base course on the north half of West Main Street
  • Begin installing forms for the concrete curb and gutter on the north half of West Main Street 
  • Begin placing concrete on wing-walls & aprons either side of the reinforced concrete box culvert-bridge
Looking north onto Lamp Post Road from West Main Street
(24-hours before opening the roadway, December 17, 2018)

State Highway 9 East Bridge over Little River
Construction began on September 10, 2018. This is a $5.3 million dollar construction project awarded to  Haskell Lemon Construction Company of Oklahoma City, and administered by the Oklahoma Department of Transportation. The project includes full replacement and widening of the State Highway-9 East Bridge over Little River, from two lanes to four lanes. The project will also reconstruct the east and west approaches to the bridge. The planned sequence of construction is to construct the south half of the bridge while keeping traffic on the north half. Traffic will be shifted to the south half of the bridge once it is completed, while the north half is under construction. The project is expected to be completed in March of 2019.     
 
The project involves the following items:
  • Widening the Little River Bridge over State Highway-9 East from two lanes to four lanes
  • Reconstructing the pavement on the approaches to the bridge.
Next week the contractor's activities are as follows:
  • Begin side slope grading operations on phase 1, in preparation for the shifting of traffic to the new bridge section.  

James Garner Avenue - Phase I
Construction began on April 9, 2018. This is a $1.8 million dollar construction project awarded to Silver Star Construction Company of Moore, OK. The project includes reconstruction of the Acres Street intersection to improve safety and to meet Railroad Quiet Zone requirements.  The project will create the extension of James Garner Avenue between the railroad and the new Central Library. 

The project involves the following items:
  • Constructing a new roadway and intersection on James Garner Avenue and Acres Street along with a new Legacy Trail
  • Installing a new improved drainage system
Next week the contractor's activities are as follows:
  • Acres Street and Jones Avenue are expected to be reopened to vehicle traffic on Thursday, December 20.
  • The contractor will be completing the final asphalt-surface course while flagging traffic around the work zone in January 2019.
 
Concrete curbs and gutters placed on Acres Street east of Jones Avenue   
(Four hours after concrete placement. December 17, 2018)

PUBLIC WORKS
STREETS
Lahoma Ave. from Gray St. to Hughbert St. 
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects.  The current two street projects are the FYE 2017 Lahoma Street from Gray Street to Nebraska Street and FYE 2018 Lahoma Street from Nebraska Street to Hughbert. These projects were awarded on March 13, 2018.  The projects were bid together to allow continuity of construction and better unit costs for construction items.  The projects were awarded to A-Tech Paving in the amount of $561,799.25 and $376,872.00 respectively. This work consists of reconstruction to widen the road to 26 feet and install curb and gutter to improve drainage.  Existing sidewalks and ramps will be replaced to provide ADA accessibility.  Driveways will be replaced within the public street right-of-way, and are designed to accommodate future sidewalks meeting ADA requirements. Construction began on March 19, 2018 and is expected to be completed by the end of November 2018.
 
Next week activities include:
  • Continue installation of drainage structure at the north leg of the Lahoma Avenue and Acres Street Intersection
  • Complete sodding bare areas throughout the project area.
  • Continue clean up between Tonhawa Street and Nebraska Street    
  
FYE 2019 Urban Concrete Streets
The FYE 2019 Urban Concrete Streets portion of the 2016 Street Maintenance Bond Program was awarded to Central Contracting Inc. in the amount of $1,778,400. This work consists of select concrete panel replacement on 17 streets located within 7 urban Norman additions. Work began October 8, 2018.  Current construction is underway on Beaumont Dr. through Brandy Wine Ln./Biloxi Dr. 

FYE 2019 Urban Asphalt Streets
The FYE 2019 Urban Asphalt Streets portion on the 2016 Street Maintenance Bond Program was awarded to Silver Star Construction Inc. in the amount of $1,651,700. This work consists of select asphalt maintenance on 22 streets located within 7 urban Norman additions. Work began on October 8, 2018. Current Construction is underway in Ross's Addition at Chautauqua Ave. to Comanche St./Symmes St.  
 
PUBLIC WORKS
DEVELOPMENT
A new pediatrics facility is being constructed on the east side of Healthplex Drive just south of the west side hospital on Lots 34A and 35 of N.R.H. Medical Park West Section 5.  This plat was filed of record on August 13, 2010.
 
Public improvements consist of new water line and sidewalks.  The sanitary sewer, storm sewer, and street paving are existing.  Runoff will be conveyed to a privately maintained detention facility northwest of the property.  The contractor is currently working on internal private storm sewer and the building foundation.

PUBLIC WORKS
SIDEWALK PROGRAMS
FYE 2019 Sidewalk Program bid was awarded on July 24th, 2018 by City Council to Central Contracting Services in the amount of $441,750.00 for five projects to be completed throughout the fiscal year 2019.
  • Citywide Sidewalk Reconstruction Program: During the week of December 24h, 2018 no sidewalk is scheduled to be repaired.
  • Sidewalk Accessibility Program, which provides sidewalk ramps where none exist and rebuilds existing ramps that do not comply with the current Americans with Disabilities Act (ADA) standards.  The location in this year's program will include intersections along Cherry Creek Drive from Main Street to Knob Hill Court. The construction of ADA compliant ramps will begin in January, 2019.
PUBLIC WORKS
TRAFFIC
Traffic Calming Program
Staff received no new traffic calming program inquiries this week.
 
Due to the short work week, speed trailers will not be deployed during Christmas week. Staff will use the time to perform minor routine maintenance on the units. 
UTILITIES
WATER TREATMENT
Lake Thunderbird water level is four inches above the conservation pool; into the flood pool.  The average daily water demand for the week was 10.3 MGD (Million Gallons per Day). 

Water Treatment Laboratory received three complaints about taste and odor recently.  The Laboratory have been monitoring MIB and Geosmin continually; these are the usual taste and odor compounds from the lake.  Interestingly MIB is predominant in the summer and it appears that Geosmin creeps up in the winter months. Another cause of the complaints may be with the High Service Pumps recently out of service (for several months) some sections of the distribution system are getting water different from what they are used to; the difference between ground water and treatment plant water. We are monitoring the issue.


CITY OF NORMAN | 201 W Gray | Norman OK 73069
Mary Rupp, Interim City Manager
(405) 366-5402

"Working together to deliver exceptional service"