April 26, 2019 - In This Issue
WORKING TOGETHER
TO DELIVER EXCEPTIONAL SERVICE
April 26, 2019 Weekly report to the Mayor and City Council 

MONDAY
April 29		 TUESDAY
April 30		 WEDNESDAY
May 1		 THURSDAY
May 2		 FRIDAY
May 3




No 
Meeting





5:30 p.m. 
City Council 
Study Session






No 
Meeting

3 p.m. 
Community Planning and Transportation

5:30 p.m. 
City Council Special Session






No 
Meeting


CITY MANAGER 
City Manager's Weekly Report Update

This Weekly Report is sent every Friday and serves as the City Manager's "update" to City Council on items that are useful for scheduling purposes and/or communicating with constituents on matters of interest. It also  provides details on special events, and  City-wide accomplishments. Some examples include:
  • Project kick-offs and completions
  • Initiatives that will affect service valued by our residents
  • Construction updates
  • Updates on inter-governmental relations, and
  • Special Recognitions for outstanding achievements
Spring Cleaning Trash Pick up Schedule
The third Saturday of Spring Cleanup resulted in crews collecting just under 140 tons of materials at a cost of $16,000. This Saturday's collection will be from residential areas that normally have Thursday garbage pickup. Residents should have all items out by 7:30 a.m. on the Saturday assigned of their collection. 

Items that can be collected include household items such as couches, chairs, mattresses and box springs, boxes or bags of clothing, planters and pots, washers and dryers, lawn mowers with no oil or gas, small sections of fencing that have been cut in half, grills, outdoor furniture and carpet remnants. Rolls of carpet cannot be collected.  Items should not be placed in trash carts, wagons or wheelbarrows.

Street Sweeping Schedule for the Month of April
For the month of April 2019, the Stormwater Division will conduct routine street sweeping activities on all arterial streets from 48th Ave W to 12th Ave E and Indian Hills Rd to Post Oak Rd. Residential curbed streets within the following areas will also be swept this month depending on weather and other work requirements:
  • 48th Ave W to I-35 between Rock Creek Road and Indian Hills Road
Additional questions on street sweeping can be directed to the Stormwater Division, 329-2524 or [email protected] .


BOARDS AND COMMISSIONS
Resignations, Vacancies, Expired Terms (Members Still Serving), Upcoming Appointments and Reappointments   See Chart
FIRE
Incident Summary (4/18 /19-4/24/19)

*Fire Related
2
Overpressure rupture, explosion
0
Emergency Medical
203
Hazardous Condition
4
Service Call
30
Good Intent
36
False Alarm
14
Special Incident
1
Severe Weather
0
Total 290
 













MAJOR INFRASTRUCTURE PROJECTS  

Map and Updates for the City of Norman's Major Infrastructure  Projects
ARTICLES
News Coverage, Documents and Articles That May Be of Interest to City Council
  • "City Council accepting applications for upcoming Ward 6 vacancy" Norman Transcript 4/22/19  see article
  • "'City struggling with budget plan" Norman Transcript 4/22/19  see article
  • "Earth Day Festival to inform attendees on best green practices" Norman Transcript 4/22/19  see article
  • "Stitt signs plastic bag preemption" Norman Transcript 4/24/19 see article
  • "Hearing offers suggestions, few answers" Norman Transcript 4/25/19 see article
  • "Governor ignores excellent reasons to ban, tax plastic bags" Norman Transcript 4/26/19 see article
  • "Norman City Council works on budget solution after failure to
    fund stormwater infrastructure" OU Daily 4/26/19 see article
PARKS
PLANNING
Legacy Park 
The fountain and light repairs in the Legacy Park pond are complete. Everything is operational with the exception of a few water cannons which will be repaired once additional ordered parts arrive onsite. 


NORMAN FORWARD Westwood Tennis Indoor Facility
Crews have continued to work on the new indoor court facility. Work continues as weather allows on final site grading and concrete work to prepare the exterior for landscape and signage installation. Inside, we are working with the construction manager to take care of product closeouts and punch list items that will allow us to get our final building inspections done and have the facility open and operational in time for the season's first USTA National Tournament in May.  We are planning a ribbon-cutting ceremony to open the facility on May 15, 2019.

Moore-Lindsey Historical House
Fredgren Quality Works made emergency repairs to the roof over the downstairs rear of the house above the bathroom where a leak had developed. The old wood shingle roof was removed and the underlying deck was repaired in several places.  New flashing and a rubber membrane were installed to make the project watertight and ready for new wood shingles when the entire museum is re-roofed in Fiscal Year 2020 via a Room Tax project proposed for that budget. The mid-week rain allowed us to confirm the leak had been stopped.  

Splash
Mark Aeling, the Artist who created Splash, will be in town next week to remove the yellow ball from the piece, which is going to be repainted.  The yellow color has faded more than was expected so the Artist is going to have it repainted white, which will be less prone to fading in the sun.  The work is expected to take about three weeks to complete.


 
PARKS
RECREATION
Easter Egg Hunt
Parks and Recreation hosted the Annual Easter Egg Hunt at Andrews Park Friday, April, 19th. The event was well attended with an estimated 1,000 people participating. The event included music, yard games, food trucks, face painting, pictures with the Easter Bunny and over 25,000 pieces of candy and eggs for the hunt. New to this year's hunt was fully Accessible area for children with activity limitations.

Westwood Family Aquatic Center
Both the Lap Pool and Lazy River have been filled, and Staff is getting ready for the summer season. Lifeguard training, along with swim team practice, will begin in early May. To date, over 1,200 season passes have been sold for the 2019 season along with nearly 500 swim lessons. Westwood Family Aquatic Center is currently open Monday through Friday, from 4:00 pm to 7:00 pm for the sale of season passes or to pick up previously purchased passes along with taking registration for swim lessons, developmental swim team, and junior lifeguard registrations. On May 11th the Westwood Family Aquatic Center is hosting an Aquathlon Splash & Dash, and registration can be found at the Tri-OKC Club website at www.triokc.club.

Irving Recreation Center
The Irving Recreation Center hosted the last monthly youth activity classes for the school year this week. These classes include our Make & Take Build it class, Kids in the Kitchen cooking class, and Paint & Play art class. Summer camp registration continues for the Irving Explorer Camp which will take place May 28th-August 9th. The camp is open to youth ages 5-11.

Whittier Recreation Center
The 2019 Summer Sports Camps are open for enrollment. Five camps are being offered throughout June to include Junior Jammer basketball, Sooner Jr. football, volleyball, Sooner Jr. basketball and shooting camps. To enroll and to find more information go to, www.juniorjammer.com. The Whittier Recreation Center is joining the
12th Avenue Rec Center and the Irving Rec Center in providing childcare this summer. Registration for the Whittier Discovery Camp is now open. Camp will meet from May 28th- August 9th from 7:30 a.m. - 6:00 p.m. There will be indoor/outdoor activities, arts, and crafts, sports and recreation as well as water activities and field trips. Enrollment is open for youth ages 5-11.

Earth Day Event
On Sunday, April 28th, the Parks and Recreation Department and Utilities Department Environmental Services Division will host the 18th Annual Earth Day Festival at Reaves Park. The event is free and open to the public from noon to 5:00 p.m. Municipal, state and private organizations will provide free hands-on kids activities, demonstrations, and exhibits celebrating the importance of protecting and conserving our earth's air, water, forest, soil, wildlife, and all natural resources including a healthy human community. Norman's Arbor Day observance will also take place with the planting of a tree in the Reaves Park Arboretum. Musical entertainment will feature McMichael Music Student Showcase, Mike Hosty, Jahruba, The Oklahoma Flute Circle and Terra Verde Marimbas. There will also be fun mascots, Alpacas, face painting, a Tai Kwon Do demonstration, and the Water's Worth It contest winners. Food trucks available will be Grumpy's, Eskimo Sno, Healthy Hippo and Midway Deli. Emcees for the event will be Mayor-Elect Breea Clark and Councilmember Stephen Holman.


PLANNING AND COMMUNITY DEVELOPMENT
Residential and Commercial Activity 4/17/19 - 4/24/19      Detailed Report

 
Type
 Number
 Combined Value
 Average Value
New single family residence permits
10
$2,710,320
$271,032
New duplex permits 0
Residential addition or alteration permits
18
(10 storm shelter)
$355,8341

Demo permit
0


New single family residence applications
4
$1,051,900
$262,975
New duplex applications 0

Residential addition or alterations applications
2
(0 storm shelter)
$24,500


Development
CHANGE ORDERS
Change Order No. 15 with Flintco, LLC K-1617-83, is for $39,638 for miscellaneous revisions to interior and site drainage/parking lot items. These items include ventilation and support system changes for the Pioneer Library System's "Maker Space Equipment", enhanced paint coverage and work needed for ceiling grid covers, additional enhancements to areas in the building for future manned lift systems utilized for maintenance, parking lot drainage swale and paint revisions, and additional work needed for roller shades and other window details. The change order will be submitted with the City Manager's Change Order Report to Council.


PUBLIC WORKS
STORMWATER
West Main Street Bridge over 10 Mile Flat Creek
On December 6, 1994, a Cleveland County District Court Order required installation by the private property owner of ten 72" corrugated metal pipes (CMPs) and construction of a low water crossing immediately east of the CMPs to relieve the impoundment of water during flooding events caused by a privately constructed roadway at Ten Mile Flat Creek west of 48th Ave NW. The roadway was constructed to allow access to the private properties west of Ten Mile Flat Creek from West Main Street. In August 2007, a major flooding event washed out the CMPs and private roadway at this location, which negatively impacted vehicular access via Main Street to the private properties to the west.

Since the flooding event in 2007, there have been numerous discussions between the City of Norman and the three adjacent property owners regarding the best way to provide access to the properties to the west and how project costs should be shared. On June 27, 2017, City Council approved Contract No. K-1617-138 between the City of Norman and Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich, the property owners west of Ten Mile Flat Creek, for the funding and construction of the West Main Street drainage structure and single span bridge.

To improve access and stream flow at this location, the City of Norman, Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich are proposing to construct a new single span bridge structure over Ten Mile Flat Creek. The project will also involve stabilization of the stream banks with sheet piles and rip rap.

The bridge and channel project was designed by two licensed Professional Civil Engineers, Mr. Lester Sieger, P.E., and Mr. David Hendricks, P.E., under the direction of the private property owners. City staff has reviewed and accepted the engineering plans for the project using the same process as is used for all City capital projects.

The bid opening was conducted on August 16, 2018, and four contractors submitted bids. The Engineer's Estimate is $334,484.00. The lowest bid in the amount of $325,000.00, submitted by Construction Unlimited is $9,484.00 (3% percent) below the estimate. On September 25, 2018, Council approved Contract No. K-1819-43 with Construction Unlimited, LLC. Work on the project began in January 2019 with the installation of the temporary construction drive and is expected to be completed by August 2019. Pilings, bridge beams, side pans and bridge decking and guard rails have been installed, and concrete bridge paving has been poured. During the week of April 29, 2019, work on the bridge approaches and roadway will continue.


PUBLIC WORKS
MAJOR TRANSPORTATION PROJECTS
Main Street Bridge over Brookhaven Creek
Construction on the Main Street Bridge over Brookhaven Creek project began on Monday, August 13, 2018. This is a $4.9 million construction project awarded to Silver Star Construction Company of Moore, Oklahoma. This project has an expected completion date of June 2019. The Oklahoma Department of Transportation (ODOT) is administering the construction of this project because federal transportation funds are being used. The project includes replacement of the bridge structure and associated roadway and 2300 feet or stream restoration along Brookhaven Creek . On Tuesday, August 14, 2018, a severe rain event caused the Main Street Bridge over Brookhaven Creek to collapse. It was agreed to keep the bridge structure closed to traffic and replace the entire structure at one time to save money and time on the project.  On Monday April 15, eastbound and westbound traffic on West Main Street was switched to the south half of the roadway, so the contractor can begin reconstructing the north half of the roadway. Weather permitting; the West Main Street roadway will be completed on May 3, 2019.   
 
The project involves the following items:
  • Stabilize the banks along Brookhaven Creek.
  • Construct a new box culvert bridge on Main Street and over Brookhaven Creek 
  • Concrete pavement on Main Street
  • Install an access road along Brookhaven Creek
  • Tree plantings    
   
Next week the contractor's activities are as follows:  
  • Complete subgrade soil-stabilization on the north half of West Main Street 
  • Begin forming the roadway curb line in preparation for the roadway pavement  
  • Continue removing debris and vegetation along the west bank south of West Main Street
  • Continue grading the Brookhaven Creek banks south of West Main Street 

State Highway 9 East Bridge over Little River
Construction began on September 10, 2018. This is a $5.3 million dollar construction project awarded to  Haskell Lemon Construction Company of Oklahoma City, and administered by the Oklahoma Department of Transportation. The project includes full replacement and widening of the State Highway-9 East Bridge over Little River, from two lanes to four lanes. The project will also reconstruct the east and west approaches to the bridge. The planned sequence of construction is to construct the south half of the bridge while keeping traffic on the north half. Traffic will be shifted to the south half of the bridge once it is completed, while the north half is under construction. The Oklahoma Department of Transportation granted the contractor a 90 day contract time extension after conducting an analysis of the required work necessary to complete the bridge. This time extension establishes completion of the project in June of 2019. The Oklahoma Department of Transportation granted the contractor a 90 day contract time extension after conducting an analysis of the required work necessary to complete the bridge. This time extension establishes completion of the project in July of 2019.  
 
The project involves the following items:
  • Widening the Little River Bridge over State Highway-9 East from two lanes to four lanes
  • Reconstructing the pavement on the approaches to the bridge.
Next week the contractor's activities are as follows:
  • Begin drilling shafts for the bridge piers 
  • Continue grading & subgrade soil-stabilizing for the northbound lanes approaching Little River Bridge

James Garner Avenue - Phase I
Construction began on April 9, 2018. This is a $1.8 million dollar construction project awarded to Silver Star Construction Company of Moore, OK. The project includes reconstruction of the Acres Street intersection to improve safety and to meet Railroad Quiet Zone requirements.  The project will create the extension of James Garner Avenue between the railroad and the new Central Library. 

The project involves the following items:
  • Constructing a new roadway and intersection on James Garner Avenue and Acres Street along with a new Legacy Trail
  • Installing a new improved drainage system
Next week the contractor's activities are as follows:
  • Begin addressing final punch list items for acceptance by the City of Norman  

Completed sidewalk and sidewalk ramps
(North side of Acres Street, April 22, 2019)

PUBLIC WORKS
STREETS
FYE 2019 Urban Concrete Streets
The FYE 2019 Urban Concrete Streets portion of the 2016 Street Maintenance Bond Program was awarded to Central Contracting Inc. in the amount of $1,778,400. This work consists of select concrete panel replacement on 17 streets located within 7 urban Norman additions. Work began October 8, 2018.   Construction is underway on Boyd Street between 12th Avenue SE and Shiloh Drive. 

Next week activities include:
  • Complete concrete replacement on Boyd Street. between Coronado Avenue and 12th Avenue SE

At this time it is estimated that the projects on this contract will be completed in June 2019.


FYE 2019 Urban Asphalt Streets
The FYE 2019 Urban Asphalt Streets portion of the 2016 Street Maintenance Bond Program was awarded to Silver Star Construction Co. in the amount of $1,651,700.This work consists of select asphalt rehabilitation on 20 streets located within 7 urban Norman additions. Work began April 04, 2019. Current construction is underway on Mayfair Drive. At this time it is estimated that the projects on this contract will be complete by May 17, 2019.
Next week activities include Asphalt Pavement Repair at the following locations in Spring Brook Addition:
  • Branchwood Ct - Branchwood Dr/Cul-de-sac
  • Branchwood Dr - Havenbrook St/Caddo Ln
At this time it is estimated that the projects on this contract will be completed in May 2019.


FYE 2017 & 2018 Urban Road Reconstruction
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects. The current two street projects are the FYE 2017 Lahoma Street from Gray Street to Nebraska Street and FYE 2018 Lahoma Street from Nebraska Street to Hughbert. These projects were awarded on March 13, 2018. The projects were bid together to allow continuity of construction and better unit costs for construction items. The projects were awarded to A-Tech Paving in the amount of $561,799.25 and $376,872.00 respectively. This work consists of reconstruction to widen the road to 26 feet and install curb and gutter to improve drainage. Existing sidewalks and ramps will be replaced to provide ADA accessibility. Driveways will be replaced within the public street right-of-way, and are designed to accommodate future sidewalks meeting ADA requirements. Construction of Phase 1 began on March 19, 2018, and is substantially complete. Phase 2 is expected to be completed by the end of June 2019. On Monday April 22, 2019, the contractor was planning to close the north leg of Lahoma Avenue and Tonhawa Street to replace failed concrete roadway panels. The rain on Monday April 22, 2019 prevented the contractor from working, and delayed the street closure to Wednesday, April 24, 2019.   
 
Weather permitting, the roadway is expected to be reopened on Thursday April, 25. 


Next week activities include:
  • Continue with grading and sodding bare areas behind the curb Acres Street to Nebraska Street.
  • The contractor plans to complete the asphalt roadway pavement between Nebraska Street and Iowa Street the first week in May.
  • Continue addressing punch list items on Lahoma Phase 1 (between Gray Street and Nebraska Street). 
PUBLIC WORKS
DEVELOPMENT
Franklin Business Park Addition, Section 3
Franklin Business Park Addition, Section 3 is generally located 1,100 ft. south of Franklin Road on the west side of Flood Avenue (State Highway No. 77). This property consists of 29.13 acres with 26 commercial lots.

Public improvements consist of sanitary sewer, water line, storm sewer, curb and gutter, paving, and sidewalks. Stormwater runoff will be conveyed to a new detention pond. The utility contractor has installed the water line, sanitary sewer, and storm sewer. The paving contractor has moved on site to begin grading work for street paving.


The Ranch Restaurant
The Ranch Steakhouse restaurant will be located on the northwest corner of 24th Ave NW and Conference Drive in University North Park Section VI.

All public improvements are existing except for a fire vault, and the facility will utilize existing detention to detain additional runoff. The general contractor has completed floor slab construction and is about to start building framing.
PUBLIC WORKS
SIDEWALK PROGRAMS
FYE 2019 Sidewalk Program bid was awarded on July 24th, 2018 by City Council to Central Contracting Services in the amount of $441,750.00 for five projects to be completed throughout the fiscal year 2019.  
  • The Sidewalk Program for Schools and Arterials is used to construct new sidewalks adjacent to elementary schools that have no sidewalks and along walking routes to the schools. This year's project has three (3) locations. First, the east side of North Berry Road from Iowa Street to Denison Drive in the Cleveland Elementary School District; second, the south side of West Boyd Street from 650 feet east of 24th Ave. S.W. to Nancy Lynn Terrace in the Alcott Middle School district; and third, the south side of West Imhoff Road from Walnut Road to Castlewood Drive serving the McKinley Elementary school and the University of Oklahoma. Construction on Berry Road is delayed and re-scheduled to begin on April 29, 2019.
PUBLIC WORKS
TRAFFIC
Traffic Calming Program
Staff received no new traffic calming program inquiries this week.

During the week of April 29, 2019, speed feedback trailers will be deployed at the following locations:
  • Boyd Street, between Oklahoma Avenue and 12th Avenue SE (Ward 4)
  • Pickard Avenue, between Timberdell Road and Lindsey Street (Ward 4)
  • Night Hawk Drive, between Gyrfalcon Drive and Barbary Drive (Ward 7)

Traffic Signal Emergency Vehicle Detection System Upgrade Project
On April 18, 2019, the Oklahoma Department of Transportation opened bids for Phase 1 of the Traffic Signal Emergency Vehicle Detection System Upgrade. The apparent low bidder is Midstate Traffic Control with a bid of $578,976. The Oklahoma Transportation Commission is scheduled to award the bid during their May 6, 2019.

The project will update the technology used to pre-empt traffic signals when fire trucks or ambulances approach an intersection during emergency responses. Phase 1 will upgrade 55 intersections throughout the City. The cost of the upgrades is being funded with 100% federal transportation safety funds. The project was designed in-house by staff in the Traffic Control Division. Construction is anticipated to start in late summer of 2019.


Annual Review of the City's Railroad Quiet Zone with the Federal Railroad Administration (FRA)
On April 17, 2019, City staff met with representatives of the FRA to inspect the seventeen railroad crossings in the City's Railroad Quiet Zone. Dr. Richard Washington represented the FRA and offered the following comments in his report:

"The City of Norman, Oklahoma quiet zone was stellar! All signage was in place. All pavement markings were visible. There were no missing delineators in this quiet zone where Alternative Safety Measures (ASM)/Modified SSMs were installed. The medians were being maintained. This quiet zone was established in February 2017. Therefore, it is obvious that the City of Norman, Oklahoma has striven to keep this quiet zone in compliance."

As a result of the inspection, FRA will continue to enforce the City's Railroad Quiet Zone.
UTILITIES
Water Treatment
Lake Thunderbird water level is four inches above the conservation pool; into the flood pool.  The Corps of Engineers reduced the flow of water releasing from the dam to just under 100 MGD (Million Gallons per Day).  The average daily water demand for the week was 11.6 MGD . 

Line  Maintenance
Water Line Maintenance reported one water line break this past week.

Morren Drive water line replacement
Water Line Maintenance staff will replace 960 feet of deteriorated 8" Ductile Iron pipe with 8" PVC on Morren Drive from Mt. Vernon Drive to Crest Place. Staff hydro-excavated 9 locations for utilities coordination according to OKIE locate request to make sure they know the location of potential conflicting utilities. This project is just starting.

Engineering and Administration 
Staff attended a presentation at DEQ (Department of Environmental Quality) 'Storm Water Runoff'.  This short seminar presented the work of USGS (United State Geological Survey) regarding the water quality of urban storm water runoff with particular emphasis on CEC's (Constituents of Emerging Concern).  This may have implications for storm water, water reuse and aquifer recharge applications.

CITY OF NORMAN | 201 W Gray | Norman OK 73069
Mary Rupp, Interim City Manager
(405) 366-5402

"Working together to deliver exceptional service"