November 16, 2018 - In This Issue:
WORKING TOGETHER
TO DELIVER EXCEPTIONAL SERVICE
November 16, 2018  Weekly report to the Mayor and City Council 

MONDAY
November 19
TUESDAY
November 20
WEDNESDAY
November 21
THURSDAY
November 22
FRIDAY
November 23


No 
Meeting



5:30 p.m. 
City Council Study Session

No 
Meeting 

City offices closed in observance of Thanksgiving 


City offices closed in observance of Thanksgiving 


CITY MANAGER 
City Manager's Weekly Report Update

This Weekly Report is sent every Friday and serves as the City Manager's "update" to City Council on items that are useful for scheduling purposes and/or communicating with constituents on matters of interest. It also  provides details on special events, and  City-wide accomplishments. Some examples include:
  • Project kick-offs and completions
  • Initiatives that will affect service valued by our residents
  • Construction updates
  • Updates on inter-governmental relations, and
  • Special Recognitions for outstanding achievements
Thursday Trash Service Delayed for Thanksgiving
The Sanitation Division will be closed Thanksgiving Day, Nov. 22. Trash, Yard Waste and Recycling collection will be delayed one day beginning with customers with a Thursday pick up. Thursday service will be done on Friday and those regularly on Friday will be picked up on Saturday, Nov. 24. The Compost Facility and the Transfer Station will be closed on Thanksgiving Day but will reopen on Friday with normal operating hours. 

Norman Citizens Advisory Board Accepting Applications
The Norman Police Department is now accepting applications for the Norman Citizens Advisory Board. Applications are currently available on the Norman Police Department website,  http://bit.ly/NPDNCAB. Printed copies can also be obtained at the Norman Police Department, 201-B W. Gray Street. The only two requirements are that applicants must be at least 18 years of age and a Norman resident.

NCAB is being created to further the Norman Police Department's focus on transparency and community partnerships. Norman Police Chief Keith L. Humphrey is working in partnership with the Department of Justice, Fraternal Order of Police Lodge 122, and Norman Citizens for Racial Justice to create a diverse board that will represent the Norman community. The board will serve in an advisory capacity to the Chief of Police regarding issues relevant to police-community relations and outreach to the community.

Sales Tax Update
The general purpose sales tax for the month of November (reflecting sales in September) was $4,618,838.  This is an increase of 1.61% above November 2017 levels. Fiscal year 2019 sales tax is now 2.33% above prior-year levels, to-date.

 
Norman Animal Welfare Clear the Shelter
Norman Animal Welfare waived adoption fees and re-homed 106 cats, dogs, kittens and puppies during last week's clear the shelter event. 

Annual Household Hazardous Waste Collection Event Results
Seventy-five volunteers representing local groups such as area high schools, the University of Oklahoma, Hitachi, the Department of Environmental Quality, Garver Engineering, city staff and Norman residents served at the Annual Household Hazardous Waste Collection event on Oct. 20. 

While the turnout for this year's event was relatively low compared to previous years, thousands of pounds of waste were collected. Here's a look at the collection numbers: 
  • 6,750 pounds of oil
  • 1,252 pounds of antifreeze
  • 156 tires
  • 138 pounds of pharmaceuticals
  • 20 pounds of Freon
  • chemicals and electronics pending
Thank you to all of the volunteers and our Environmental Services Division for making this event possible.  



BOARDS AND COMMISSIONS
Resignations, Vacancies, Expired Terms (Members Still Serving), Upcoming Appointments and Reappointments   See Chart
FIRE
Incident Summary  (11/8/18-11/14/18)

Fire Related
13
Overpressure rupture, explosion
0
Emergency Medical
198
Hazardous Condition
6
Service Call
21
Good Intent
44
False Alarm
23
Special Incident
0
Severe Weather
0
Total
305
MAJOR INFRASTRUCTURE PROJECTS  

Map and Updates for the City of Norman's Major Infrastructure  Projects
ARTICLES
News Coverage, Documents and Articles That May Be of Interest to City Council

PARKS
Oklahoma Recreation and Park Society Annual State Conference
Norman Parks Department hosted the 2018 Oklahoma Recreation and Park Society Annual State conference this week. In addition to many educational sessions, delegates enjoyed on site tours of the Sutton Wilderness Trails, Sooner Theater, Firehouse Art Center, Westwood Family Aquatic Center and Tennis Center. A few Park Maintenance staff competed in an equipment rodeo, a skills challenge competition, and finished third overall, with first, second and third place finishes in several different skills events. The department also received an  Award of Excellence for outstanding facilities/projects for the Westwood Family Aquatic Center and a Presidents Citation for outstanding contributions to the Society. 

A Norman Parks employee competes in the zero turn mower competition. 

Westwood Tennis Center
Workers continue to make good progress on the construction of the Westwood Indoor Tennis Center. Concrete is being poured this week for building footings that will support the structure. Once the building footings are in place, the slab for the new court surface will be poured and finished
PLANNING AND COMMUNITY DEVELOPMENT
Residential and Commercial Activity 11/8/18-11/14/18      Detailed Report

 
Type
Number
Combined Value
Average Value
New single family residence permits
5
$1,045,280
$209,056
Residential addition or alteration permits
7
(0 storm shelter)
$170,930

Demo permit
1


New single family residence applications
8
$3,068,181
$383,523
Residential addition or alternations applications
6
(3 storm shelter)
$34,195

Demo application
0


New two family residence applications

PUBLIC WORKS
STORMWATER
Burlington Drive Drainage Improvements
In response to multiple citizen complaints regarding inadequate drainage and safety concerns along Burlington Drive over several years, the City's FYE 2019 Capital Fund includes a project to address the problem. In 2017, Public Works Stormwater Division began working with Cardinal Engineering to design improvements to the stormwater system along this street to prevent stormwater from ponding along the gutter or surfacing through cracks and joints in the street. Based on Cardinal's analysis, it was determined that the installation of a perforated pipe beneath the curb and gutter along both sides of Burlington Drive from 3621/3620 Burlington Drive to 1501 Pembrooke Drive connected to the stormwater pipe near 36th Ave NW on Burlington Drive was the most cost effective way to address the drainage and safety concerns reported by the citizens. Construction began on this project on October 29, 2018. This is a $82,464 construction project awarded to MTZ Construction, Inc., of Oklahoma City, Oklahoma.

The project involves the following items:
  • Remove and replace curb and gutter, driveway, and paving
  • Install 838 linear feet of 4" perforated pipe along the north and south sides of Burlington Drive

The contractor completed installation of the perforated pipe on the north side of Burlington Drive on November 9, 2018. During the week of November 12, 2018, the contractor began work on installing perforated pipe on the south side of Burlington Drive.


Bart Conner Drive Channel Repair Project
In response to multiple citizen complaints regarding flooding of the street at the intersection of Bart Conner Drive and Bart Conner Court along with the associated safety concerns over several years, the City's FYE 2019 Capital Fund includes a project to address the problem. In 2017, the Public Works Stormwater Division began working with Cardinal Engineering to design improvements to the grass-lined drainage ditch just south of the intersection of Bart Conner Drive and the detention area that runs parallel to Bart Conner Drive from the drainage ditch to 36th Ave NW. Based on Cardinal's analysis, it was determined that widening the curb opening to the drainage ditch, creating a 17-ft wide concrete channel from Bart Conner to the detention area to the south, and installing a 6-ft wide concrete flume at the bottom of the detention area was the most cost effective way to address the drainage and safety concerns reported by the citizens. This is a $156,384 construction project awarded to EMC Services, LLC, of Oklahoma City, Oklahoma.

The project involves the following items:
  • Remove and replace curb and gutter and paving 
  • Install approximately 390 linear feet of 17' wide concrete channel south of Bart Conner Drive
  • Install approximately 470 linear feet of 6' wide concrete flume in the detention area south of Bart Conner Drive
  • Install 7 removable bollards at entrance to concrete channel at Bart Conner Drive

Construction is scheduled to begin on this project during the week of November 12, 2018.

PUBLIC WORKS
MAJOR TRANSPORTATION PROJECTS
Main Street Bridge over Brookhaven Creek
Construction on the Main Street Bridge over Brookhaven Creek project began on Monday, August 13, 2018. This is a $4.9 million construction project awarded to Silver Star Construction Company of Moore, Oklahoma. This project has an expected completion date of June 2019. The Oklahoma Department of Transportation (ODOT) is administering the construction of this project because federal transportation funds are being used. The project includes replacement of the bridge structure and associated roadway and 2300 feet or stream restoration along Brookhaven Creek.  On Tuesday, August 14, 2018, a severe rain event caused the Main Street Bridge over Brookhaven Creek to collapse. It was agreed to keep the bridge structure closed to traffic and replace the entire structure at one time to save money and time on the project. 
The project involves the following items:
  • Stabilize the banks along Brookhaven Creek.
  • Construct a new box culvert bridge on Main Street and over Brookhaven Creek 
  • Concrete pavement on Main Street
  • Install an access road along Brookhaven Creek
  • Tree plantings       
Next week the contractor's activities are as follows:   
  • Complete concrete pavement on the south half of Main Street west of Brookhaven Creek Bridge
  • Continue clearing channel along the west bank
  • Main Street and Brookhaven Creek Bridge are expected to be open to traffic on November 21, 2018.

Placing dowel baskets in preparation for concrete pavement and forming for the curb and gutter
(Looking west on top of the Brookhaven Creek Bridge deck, November 14, 2018)


State Highway 9 East Bridge over Little River
Construction began on September 10, 2018. This is a $5.3 million dollar construction project awarded to  Haskell Lemon Construction Company of Oklahoma City, and administered by the Oklahoma Department of Transportation. The project includes full replacement and widening of the State Highway-9 East Bridge over Little River, from two lanes to four lanes. The project will also reconstruct the east and west approaches to the bridge. The planned sequence of construction is to construct the south half of the bridge while keeping traffic on the north half. Traffic will be shifted to the south half of the bridge once it is completed, while the north half is under construction. The project is expected to be completed in March of 2019.     
 
The project involves the following items:
  • Widening the Little River Bridge over State Highway-9 East from two lanes to four lanes
  • Reconstructing the pavement on the approaches to the bridge.
Next week the contractor's activities are as follows:
  • Begin installing bridge deck (phase 1)
  • Continue grading the banks along each side of the channel
  • Weather permitting; complete forming the bridge abutments on phase 1
  • Begin pouring the bridge abutments (phase 1)
  • Begin installing bridge deck (phase 1)
 
James Garner Avenue - Phase I
Construction began on April 9, 2018. This is a $1.8 million dollar construction project awarded to Silver Star Construction Company of Moore, OK. The project includes reconstruction of the Acres Street intersection to improve safety and to meet Railroad Quiet Zone requirements.  The project will create the extension of James Garner Avenue between the railroad and the new Central Library. 

The project involves the following items:
  • Constructing a new roadway and intersection on James Garner Avenue and Acres Street along with a new Legacy Trail
  • Installing a new improved drainage system
Next week the contractor's activities are as follows:
  • Continue installing 8-foot wide sidewalk and Legacy Trail north of Acres Street
  • Close the intersection of Jones and Acres
  • Begin relocating a 8" waterline and removing roadway for the installation of curb inlets and underground drainage at the intersection of Jones and Acres 
PUBLIC WORKS
STREETS
Lahoma Ave. from Gray St. to Hughbert St. 
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects.  The current two street projects are the FYE 2017 Lahoma Street from Gray Street to Nebraska Street and FYE 2018 Lahoma Street from Nebraska Street to Hughbert. These projects were awarded on March 13, 2018.  The projects were bid together to allow continuity of construction and better unit costs for construction items.  The projects were awarded to A-Tech Paving in the amount of $561,799.25 and $376,872.00 respectively. This work consists of reconstruction to widen the road to 26 feet and install curb and gutter to improve drainage.  Existing sidewalks and ramps will be replaced to provide ADA accessibility.  Driveways will be replaced within the public street right-of-way, and are designed to accommodate future sidewalks meeting ADA requirements. Construction began on March 19, 2018 and is expected to be completed by the end of November 2018.
 
Next week activities include:
  • Continue installation of drainage structure at the north leg of the Lahoma Avenue and Acres Street Intersection
  • Complete sodding bare areas throughout the project area.
  • Continue clean up between Tonhawa Street and Nebraska Street    
  
FYE 2019 Urban Concrete Streets
The FYE 2019 Urban Concrete Streets portion of the 2016 Street Maintenance Bond Program was awarded to Central Contracting Inc. in the amount of $1,778,400. This work consists of select concrete panel replacement on 17 streets located within 7 urban Norman additions. Work began October 8, 2018.  Current construction is underway on Beaumont Dr. through Brandy Wine Ln./Biloxi Dr. 

FYE 2019 Urban Asphalt Streets
The FYE 2019 Urban Asphalt Streets portion on the 2016 Street Maintenance Bond Program was awarded to Silver Star Construction Inc. in the amount of $1,651,700. This work consists of select asphalt maintenance on 22 streets located within 7 urban Norman additions. Work began on October 8, 2018. Current Construction is underway in Ross's Addition at Chautauqua Ave. to Comanche St./Symmes St.  
 
PUBLIC WORKS
SIDEWALK PROGRAMS
Repairs of sidewalk in 8 locations through the City Sidewalk Reconstruction Program are underway throughout Norman. Work began Oct. 1 and is expected to be complete by Nov. 8. The Citywide Sidewalk Reconstruction Program , is intended to assist property owners in repairing existing sidewalks and constructing new sidewalks along an entire city block. Property owners who wish to participate in the Citywide Sidewalk Reconstruction Project will pay fifty percent (50%) of the estimated cost, with the City paying the remaining fifty- percent (50%) from funds allocated to this project. 


PUBLIC WORKS
TRAFFIC
Traffic Calming Program
Staff received no new traffic calming program inquiries this week.
 
During the week of November 12, 2018, speed trailers will be deployed at the following locations:
  • Oak Tree Avenue, between 12th Avenue SE and Constitution Street (Ward 7)
  • 24th Avenue NW, between Flood Avenue and Franklin Road (Ward 8)
UTILITIES
WATER TREATMENT
Lake Thunderbird water level is one inch above the conservation pool; into the flood pool.  The Corps of Engineers stopped releasing water from the dam on November 9th.  The average daily water demand for the week was 11.1 MGD (Million Gallons per Day).

Water Treatment plant is still operating with the major portion of the plant shut down for the tie in to the ozone process. The water wells and interconnection with OKC are making up the difference. Contractor is on schedule and the plant should be operational by this weekend.

The next critical passage will be the shutdown of the high pressure plain pumps. There are four high pressure plain pumps that supply the higher elevations of Norman.  All four pumps are to be replaced with high efficiency pumps and new electrical connections and cement settings. The pumps will be out of service from November 26 to April 19. With distribution valving and alternative supplies, customers should not notice any pressure change. 

CITY OF NORMAN | 201 W Gray | Norman OK 73069
Mary Rupp, Interim City Manager
(405) 366-5402

"Working together to deliver exceptional service"