May 10, 2019 - In This Issue
WORKING TOGETHER
TO DELIVER EXCEPTIONAL SERVICE
May 10, 2019 Weekly report to the Mayor and City Council 

MONDAY
May 13
TUESDAY
May 14
WEDNESDAY
May 15
THURSDAY
May 16
FRIDAY
May 17


4:00 p.m. 
Public Arts Board

6:00 p.m. 
Animal Oversight Committee

6:15 p.m. 
Bicycle Advisory Board


11:00 a.m. 
Center City Admin Delay Ad Hoc Committee

1:30 p.m. 
TIF #2 Oversight Committee

4:00 p.m. 
City Council Study Session







4:30 p.m. 
Board of Adjustment




4:00 p.m. Community Planning and Transportation Committee







No 
Meeting


CITY MANAGER 
City Manager's Weekly Report Update

This Weekly Report is sent every Friday and serves as the City Manager's "update" to City Council on items that are useful for scheduling purposes and/or communicating with constituents on matters of interest. It also  provides details on special events, and  City-wide accomplishments. Some examples include:
  • Project kick-offs and completions
  • Initiatives that will affect service valued by our residents
  • Construction updates
  • Updates on inter-governmental relations, and
  • Special Recognitions for outstanding achievements
Small Business Week
In celebration of National Small Business Week, the City of Norman and the Pioneer Library System co-hosted a Small Business Start-up workshop for aspiring entrepreneurs on Thursday, May 9. Twenty-six people attended the free seminar, which included presentations on the business planning and start-up process and a panel of a dozen local resource providers. 

Guest speakers included Jennifer Edwards of REI Women's Business Center, Cindi Carter of the Small Business Administration (SBA), Jay Holmes of SCORE Oklahoma City Chapter, James Arati of the Oklahoma Small Business Development Center/OSU Extension, Gina Bertoletti of Moore-Norman Technology Center, Laura Callaham of the Pioneer Library System, Maureen Hammond of the Norman Economic Development Coalition, Scott Martin of the Norman Chamber of Commerce, Cameron Brewer of BancFirst (SBA Lending), Sue Ringus of the Ronnie K. Irani Center for the Creation of Economic Wealth, Tom Wavering of the Tom Love Innovation Hub, and the panel was moderated by Sara Kaplan of the City of Norman.

A follow-up session will take place on Tuesday, July 30 from 9 a.m. to 10:30 a.m. at the Norman East Library, 3051 Alameda. James Arati, Business Advisor with the Oklahoma Small Business Development Center will present a more detailed look at the core elements of a business plan and financial projections. Advanced registration is required and is available by visiting the Pioneer Library System's website at http://pioneer.libnet.info/events


Street Sweeping Schedule for the Month of May
For the month of May 2019, the Stormwater Division will conduct routine street sweeping activities on all arterial streets from 48th Ave W to 12th Ave E and Indian Hills Rd to Post Oak Rd. Residential curbed streets within the following areas will also be swept this month depending on weather and other work requirements:
  • I-35 to Porter Ave between Robinson Street and Indian Hills Road
  • 24th Ave NW to Berry Road between Lindsey Street and Main Street
Additional questions on street sweeping can be directed to the Stormwater Division, 329-2524 or pwstormwater@normanok.gov .


BOARDS AND COMMISSIONS
Resignations, Vacancies, Expired Terms (Members Still Serving), Upcoming Appointments and Reappointments   See Chart
FIRE
Incident Summary (5/2 /19-5/8/19)

*Fire Related
5
Overpressure rupture, explosion
0
Emergency Medical
189
Hazardous Condition
4
Service Call
19
Good Intent
55
False Alarm
17
Special Incident
0
Severe Weather
0
Total 289
 













MAJOR INFRASTRUCTURE PROJECTS  

Map and Updates for the City of Norman's Major Infrastructure  Projects
ARTICLES
News Coverage, Documents and Articles That May Be of Interest to City Council
  • "City council set to vote on senior center funding" Norman Transcript 5/9/19  see article
  • "'Norman plans citywide garage sale" The Oklahoman 5/8/19  see article
  • "Sooner Theatre awarded $100K grant" Norman Transcript 5/7/19  see article
  • "Norman Pride marks its second year with festival, downtown parade" Norman Transcript 5/6/19 see article
  • "Sales tax numbers rebound in April" Norman Transcript 5/6/19 see article
PARKS
PLANNING
NORMAN FORWARD Westwood Tennis Indoor Facility
Crews are working on punch list items as we complete work on the new indoor court facility. The recent rains have delayed completion of the final concrete and landscape work, while the final building and fire suppression inspections are being completed on the interior. The ribbon-cutting for the facility has been moved to Friday, May 24-which will coincide with the opening weekend for the Westwood Family Aquatics Center's second season since it was reconstructed.
PARKS
RECREATION

Mother Son Dance
The Mother Son Dance was held Saturday at the Embassy Suites in Norman. This was the second year for this event, which is modeled after the annual Daddy Daughter Dance. Two dances were scheduled; the first at 4:30 p.m. was sold out and the second at 7:00 p.m. had approximately 350 in attendance with a capacity of 500 capacity. Each dance included a live DJ, music, snacks, and pictures. Since the dance was held on May 4th, the theme was 'May The Force Be With You" and several attending the dances dressed up as their favorite Star Wars character. A great time was had by all!


PLANNING AND COMMUNITY DEVELOPMENT
Residential and Commercial Activity 4/25/19 - 5/1/19      Detailed Report

 
Type
Number
Combined Value
Average Value
New single family residence permits
7
$2,067,070
$295,296
New duplex permits 0
Residential addition or alteration permits
10
(6 storm shelter)
$144,200

Demo permit
0


New single family residence applications
1
$650,000
$650,000
New duplex applications 0

Residential addition or alterations applications
3
(1 storm shelter)
$86,500


PUBLIC WORKS
STORMWATER
West Main Street Bridge over 10 Mile Flat Creek
On December 6, 1994, a Cleveland County District Court Order required installation by the private property owner of ten 72" corrugated metal pipes (CMPs) and construction of a low water crossing immediately east of the CMPs to relieve the impoundment of water during flooding events caused by a privately constructed roadway at Ten Mile Flat Creek west of 48th Ave NW. The roadway was constructed to allow access to the private properties west of Ten Mile Flat Creek from West Main Street. In August 2007, a major flooding event washed out the CMPs and private roadway at this location, which negatively impacted vehicular access via Main Street to the private properties to the west.

Since the flooding event in 2007, there have been numerous discussions between the City of Norman and the three adjacent property owners regarding the best way to provide access to the properties to the west and how project costs should be shared. On June 27, 2017, City Council approved Contract No. K-1617-138 between the City of Norman and Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich, the property owners west of Ten Mile Flat Creek, for the funding and construction of the West Main Street drainage structure and single span bridge.

To improve access and stream flow at this location, the City of Norman, Arbuckle Properties, Inc., BellaRose, LLC, and Steven Rich are proposing to construct a new single span bridge structure over Ten Mile Flat Creek. The project will also involve stabilization of the stream banks with sheet piles and rip rap.

The bridge and channel project was designed by two licensed Professional Civil Engineers, Mr. Lester Sieger, P.E., and Mr. David Hendricks, P.E., under the direction of the private property owners. City staff has reviewed and accepted the engineering plans for the project using the same process as is used for all City capital projects.

The bid opening was conducted on August 16, 2018, and four contractors submitted bids. The Engineer's Estimate is $334,484.00. The lowest bid in the amount of $325,000.00, submitted by Construction Unlimited is $9,484.00 (3% percent) below the estimate. On September 25, 2018, Council approved Contract No. K-1819-43 with Construction Unlimited, LLC. Work on the project began in January 2019 with the installation of the temporary construction drive and is expected to be completed by August 2019. Pilings, bridge beams, side pans and bridge decking and guard rails have been installed, and concrete bridge paving has been poured. During the week of May 13, 2019, work on the roadway will continue.

PUBLIC WORKS
MAJOR TRANSPORTATION PROJECTS
Main Street Bridge over Brookhaven Creek
Construction on the Main Street Bridge over Brookhaven Creek project began on Monday, August 13, 2018. This is a $4.9 million construction project awarded to Silver Star Construction Company of Moore, Oklahoma. This project has an expected completion date of June 2019. The Oklahoma Department of Transportation (ODOT) is administering the construction of this project because federal transportation funds are being used. The project includes replacement of the bridge structure and associated roadway and 2300 feet or stream restoration along Brookhaven Creek . On Tuesday, August 14, 2018, a severe rain event caused the Main Street Bridge over Brookhaven Creek to collapse. It was agreed to keep the bridge structure closed to traffic and replace the entire structure at one time to save money and time on the project.  On Monday April 15, eastbound and westbound traffic on West Main Street was switched to the south half of the roadway, so the contractor can begin reconstructing the north half of the roadway. Weather permitting; the West Main Street roadway will be completed on May 3, 2019.   
 
The project involves the following items:
  • Stabilize the banks along Brookhaven Creek.
  • Construct a new box culvert bridge on Main Street and over Brookhaven Creek 
  • Concrete pavement on Main Street
  • Install an access road along Brookhaven Creek
  • Tree plantings    
   
Next week the contractor's activities are as follows:  
  • Form the curb sections along north half of West Main Street
  • Continue to dispose of timbers removed from creek banks.
  • Begin installing new fence along the east banks.  
                 
(The last section of West Main Street to be paved, May 7, 2019)


State Highway 9 East Bridge over Little River
Construction began on September 10, 2018. This is a $5.3 million dollar construction project awarded to  Haskell Lemon Construction Company of Oklahoma City, and administered by the Oklahoma Department of Transportation. The project includes full replacement and widening of the State Highway-9 East Bridge over Little River, from two lanes to four lanes. The project will also reconstruct the east and west approaches to the bridge. The planned sequence of construction is to construct the south half of the bridge while keeping traffic on the north half. Traffic will be shifted to the south half of the bridge once it is completed, while the north half is under construction. The Oklahoma Department of Transportation granted the contractor a 90 day contract time extension after conducting an analysis of the required work necessary to complete the bridge. This time extension establishes completion of the project in June of 2019. The Oklahoma Department of Transportation granted the contractor a 90 day contract time extension after conducting an analysis of the required work necessary to complete the bridge. This time extension establishes completion of the project in July of 2019.  

 
The project involves the following items:
  • Widening the Little River Bridge over State Highway-9 East from two lanes to four lanes
  • Reconstructing the pavement on the approaches to the bridge.
Next week the contractor's activities are as follows:
  • Continue grading & subgrade soil-stabilizing for the northbound lanes approaching Little River Bridge
  • Begin forming the bridge pier-caps 
  •  
James Garner Avenue - Phase I
Construction began on April 9, 2018. This is a $1.8 million dollar construction project awarded to Silver Star Construction Company of Moore, OK. The project includes reconstruction of the Acres Street intersection to improve safety and to meet Railroad Quiet Zone requirements.  The project will create the extension of James Garner Avenue between the railroad and the new Central Library. 

The project involves the following items:
  • Constructing a new roadway and intersection on James Garner Avenue and Acres Street along with a new Legacy Trail
  • Installing a new improved drainage system
Next week the contractor's activities are as follows:
  • Continue addressing final punch list items for acceptance by the City of Norman       
PUBLIC WORKS
STREETS
FYE 2019 Urban Concrete Streets
The FYE 2019 Urban Concrete Streets portion of the 2016 Street Maintenance Bond Program was awarded to Central Contracting Inc. in the amount of $1,778,400. This work consists of select concrete panel replacement on 17 streets located within 7 urban Norman additions. Work began October 8, 2018.   

Next week the contractor will  begin construction in Westerfield Manor Addition on the following streets:
  • Kansas Street - North Berry Rd/Barbour Avenue
  • Salsbury Street - North Berry Rd/Barbour Avenue
  • Barbour Street - Iowa Street/North Berry Road
  • Barbour Avenue - North Berry Road/Denison Drive
At this time it is estimated that the projects on this contract will be completed in June 2019.


FYE 2019 Urban Asphalt Streets
The FYE 2019 Urban Asphalt Streets portion of the 2016 Street Maintenance Bond Program was awarded to Silver Star Construction Co. in the amount of $1,651,700.This work consists of select asphalt rehabilitation on 20 streets located within 7 urban Norman additions. Work began April 04, 2019. Current construction is underway on Mayfair DriveAt this time it is estimated that the projects on this contract will be complete by May 17, 2019.

Construction at Spring Brook Addition is underway at the following locations:
  • Branchwood Ct - Branchwood Dr/Cul-de-sac
  • Branchwood Dr - Havenbrook St/Caddo Ln
Next week activities include Asphalt Pavement Repair at the following locations in Spring Brook Addition:
  • Branchwood Ct - Branchwood Dr/Cul-de-sac
  • Branchwood Dr - Havenbrook St/Caddo Ln
 
At this time it is estimated that the projects on this contract will be completed in May 2019.


FYE 2017 & 2018 Urban Road Reconstruction
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects. The current two street projects are the FYE 2017 Lahoma Street from Gray Street to Nebraska Street and FYE 2018 Lahoma Street from Nebraska Street to Hughbert. These projects were awarded on March 13, 2018. The projects were bid together to allow continuity of construction and better unit costs for construction items. The projects were awarded to A-Tech Paving in the amount of $561,799.25 and $376,872.00 respectively. This work consists of reconstruction to widen the road to 26 feet and install curb and gutter to improve drainage. Existing sidewalks and ramps will be replaced to provide ADA accessibility. Driveways will be replaced within the public street right-of-way, and are designed to accommodate future sidewalks meeting ADA requirements. Construction of Phase 1 began on March 19, 2018, and is substantially complete. Phase 2 is expected to be completed by the end of June 2019.


Next week activities include:
  • Continue with grading and sodding bare areas behind the curb Acres Street to Nebraska Street.
  • The contractor plans to complete the asphalt roadway pavement between Nebraska Street and Iowa Street in May.
  • Continue addressing punch list items on Lahoma Phase 1 (between Gray St. & Nebraska St.). 
CIP Urban Asphalt Rehabilitation
On April 23, 2019 City Council awarded two CIP asphalt rehabilitation contracts to Silver Star Construction in the amounts of; $1,309,150.00 and $1,419,628.00. This work consists of select asphalt rehabilitation on 32 streets located within 11 urban Norman additions.
 
CIP Urban Concrete Rehabilitation
On April 23, 2019 City Council awarded a CIP concrete rehabilitation contract to SAC Services, Inc. in the amount of $1,059,400. This work consists of select concrete panel replacement on 10 streets located within 6 urban Norman additions.
 
 
FYE 2019 Urban Road Reconstruction
The 2016 Norman Street Maintenance Bond Program includes Urban Roads Reconstruction Projects. The 2019 project is Walnut Road from Imhoff Rd to the S.2700 block of Walnut Rd (a concrete Section). The project was awarded on April 23, 2019 to Parathon Construction, LLC. in the amount of $360,380.00. The work will consist of removal of the existing concrete paving including curb and gutter. The subgrade will be stabilized and a new concrete street with curb and gutter constructed.
PUBLIC WORKS
DEVELOPMENT
Cedarwood Addition
Cedarwood Addition is generally located at the northwest corner of the intersection of Classen Boulevard (US 77) and State Highway 9. This plat consists of 7.26 acres and is proposed for commercial development with 3 lots.   An OnCue convenience store is proposed for Lot 1 Block 1.
 
Public improvements consist of internal water lines and fire hydrants to serve the new building. Sanitary Sewer is existing. A new traffic signal and modifications to Classen Boulevard are required for this project. A new storm sewer system and detention pond will be utilized for the conveyance of storm water and will be privately maintained. The grading contractor is currently performing clearing and rough grading of the site.


Panda Express Restaurant
A new Panda Express restaurant will be located on the east side of Highway 77 just south of the new Starbucks on Lot 1B Block 1 of the South Lake Addition Section 11 replat.
 
All public improvements are existing and the facility will utilize the detention pond east of the site to detain additional runoff. Construction is substantially complete and a Temporary Certificate of Occupancy has been issued.


PUBLIC WORKS
SIDEWALK PROGRAMS
FYE 2019 Sidewalk Program bid was awarded on July 24th, 2018 by City Council to Central Contracting Services in the amount of $441,750.00 for five projects to be completed throughout the fiscal year 2019.  
  • The Sidewalk Program for Schools and Arterials is used to construct new sidewalks adjacent to elementary schools that have no sidewalks and along walking routes to the schools. This year's project has three (3) locations. First, the east side of North Berry Road from Iowa Street to Denison Drive in the Cleveland Elementary School District; second, the south side of West Boyd Street from 650 feet east of 24th Ave. S.W. to Nancy Lynn Terrace in the Alcott Middle School district; and third, the south side of West Imhoff Road from Walnut Road to Castlewood Drive serving the McKinley Elementary school and the University of Oklahoma. Construction on Berry Road  Construction on Berry Road begins on May 13, 2019 and is expected to be completed in May 2019.
PUBLIC WORKS
TRAFFIC
Traffic Calming Program
Staff received no new traffic calming program inquiries this week.
 
During the week of May 13, 2019, speed feedback trailers will be deployed at the following locations:
  • Meadow Avenue, between Berry Road and Imhoff Road (Ward 2)
  • Lindsey Street, between Pickard Avenue and Elm Avenue (Wards 4 and 7)
  • Hayes Street, between Crawford Avenue and Porter Avenue (Ward 8)
 
Main Street, between Webster Ave. and Santa Fe Ave. - Modified Parking Time Limit Restriction
On Tuesday, May 14, 2019, City Traffic Control Division crews will be replacing the One Hour Parking Limit signs on both sides of Main Street, between Webster Avenue and Santa Fe Avenue, with 90-Minute Parking Limit signs. This action is being taken in response to a request from the Downtowners Association.
 
As required by City policy, the Downtowners Association submitted a written request for the time limit change on behalf of the merchants in the 200 block of West Main Street.

UTILITIES
Water Treatment
Lake Thunderbird water level is 2.4 feet above the conservation pool; into the flood pool. The Corps of Engineers continue are not releasing water at this time, most likely due to downstream flooding issues. The average daily water demand for the week was 11.6 MGD. 

Water Well Field Development
The Norman Utilities Authority continued work on the construction of up to ten test wells and six production wells for approximately $4.7 million. The contractor, Layne Western Christensen Company, has begun test well drilling; four test wells are complete and we have received water quality testing results from three wells; samples are collected from sand zones encountered between 300 and 700 feet below the ground surface.  



Line  Maintenance
No water line breaks have occurred this week. Staff replaced two 20 HP pumps at the Summit Lakes Lift Station.

Robinson Water Line Phase II
The Utilities Department has awarded the bid for the project which consists of about 4,700 LF of 30-inch, 24-inch, 12-inch, 8-inch, and 6-inch waterlines. The waterline will replace an existing 24-inch waterline along Robinson between Crossroads Boulevard on the east and the current 1.5 MG Brookhaven Elevated Water Storage Tank (EST) to the west. Work is expected to begin in early June east of Brookhaven Creek and continue to move west through November 2019.

Robinson Water Line, 24th NE to the Water Treatment Plant
On May 14, Utilities will consider awarding the bid for the project that will replace about 2,000 LF of existing 24-inch waterline with 42-inch waterline along Robinson between 24th Avenue NE and the Water Treatment Plant (WTP). Work is expected to begin in June and continue to through November 2019.

Water Treatment Plant Expansion
Construction of the Phase 2 Water Treatment Plant Expansion is continuing; the WTP project is approximately 70% complete. The Utilities Department is expected to consider Change Order #2 to the contract at its meeting on May 28.

Engineering and Administration
Utilities Administration and WRF staff visited the Midwest City Co-Composting Facility on Thursday as well as their permanent HHW Collection Facility. Similar facilities are being considered for Norman.



CITY OF NORMAN | 201 W Gray | Norman OK 73069
Mary Rupp, Interim City Manager
(405) 366-5402

"Working together to deliver exceptional service"