Hello, Clubsigners!

Thank you for reading your July 2026 Clubsigner Newsletter! As promised, we have information and reminders below that will help you stay on track to confidently and successfully lead your club or organization.

Much of the information below was shared in the June 2026 Newsletter. We've kept that information in this month's newsletter so you can review it. Items and topics that are new this month or updated from last month are highlighted in yellow.

Questions about any of the items below? Please reach out to us at uvmsga@uvm.edu, or if you'd like to get in touch with someone specifically, you can find those emails at the end of this newsletter!

DEADLINE REMINDERS

If you do not already have these dates in your calendar, please put them there now! Any forms or links needed for a deadline date are included here as well as in sections below.

• May 10: Coach Hiring Plans due! DEADLINE EXTENDED - July 6
• June 22: Last day to spend for FY26
• July 21, 12PM EST: Virtual Club Sports Safety Officer Psychosocial Workshop (link here)
• July 31: RSO Re-registration due!
• August 2: All Coach paperwork due! Your coach can't start working until we have this!
• August 3: Practice schedule request due!
• August 29: New Student Involvement Fair! Sign up to table in the re-registration form (linked above and in the Re-Registration section below)
• September 8, 9, and 10: ActivitiesFest! Sign up to table in the re-registration form (linked above and in the Re-Registration section below)
• September 9: Safety Officer Training (4:30pm) - more details to come!
• September 19: Clubsigner Education Conference! This training is MANDATORY. More details to come!

RE-REGISTRATION - LAST REMINDER

Cannot stress enough the importance of completing this ASAP but by July 31 at the VERY LATEST

Failing to re-register by July 31 may prevent your RSO from tabling at ActivitiesFest and being visible on Campus Groups!

Please fill out the re-registration form here. If you have any questions regarding any part of the form, please do not hesitate to reach out at uvmsga@uvm.edu!

THANK YOU to the 148 RSOs that have already submitted their re-registration!!

CAMPUS GROUPS (RSO management software/UVM Clubs replacement) UPDATE

None at the moment.

CLUB SPORTS REMINDERS

• Coach Hiring Request Form
• Due by July 6
• Fall Practice Schedule Request Form
• Due by August 3

Additionally, have you identified your Club Safety Officers for the upcoming year yet? Your team is required to have at least one. These individuals will need to be CPR, AED, and First Aid certified as well as participate in the following two trainings: 

• July 21 @ 12PM - Virtual Safety Officer Psychosocial Workshop
• Link to Join
• September 9 @ 4:30PM - Safety Officer Training with David Grove
• Davis Center 413 - Chittenden Bank Room

PEAC Credits!

• You can request credits for next semester at a link that will be sent out in a following newsletter - keep an eye out for that!
• To request credit for previous semesters, please email grace.peterson@uvm.edu

SUMMER SPENDING

Last day to spend for Fiscal Year 2026 is June 22. You may not spend again until the new Fiscal Year begins on July 1, 2026.

For all spending requests after May 8th, please submit the following form: Summer Spending 2026 . If you have a reimbursement request to submit over the summer, please submit the form below. As a reminder, reimbursements are only processed in the event that a spending request has been approved and an emergency has popped up. Requests must be submitted within 30 days of the purchase: 2026 Summer Reimbursement Request

Any RSO looking to set up a payment portal, to take in money over the summer, should email SGApayments@uvm.edu

RECEIPT AND INVOICE REMINDERS

Get those sent to us ASAP! Check your inbox for an email from sgareceipts, sgapayments, or uvmsga.

CLUBSIGNER EDUCATION CONFERENCE

Saturday, September 19, 9am - 1pm - Davis Center

A mandatory event for all Clubsigners (new and returning) providing detailed information in multiple sessions, designed to teach you the things you need to know about successfully leading and operating your RSO.

Clubsigner 1, Clubsigner 2, and Additional Clubsigner (if applicable) are required to attend this conference.

Breakfast will be provided!

HIGHLIGHT YOUR CLUB!!

How does your club fundraise or volunteer? Your fundraising ideas could inspire other RSOs to think outside the box when meeting their 131 fund requirement!

Present a slide at the Clubsigner Education Conference on Sept.19th to show everyone your club's hard work. Email sgapayments@uvm.edu if interested!

NEXT SUMMERTIME NEWSLETTER

Keep an eye on your inbox watching for another email from us the first week of August!

CONTACT INFO

grace.peterson@uvm.edu - for inquiries related to coach hiring, fall practice schedules, PEAC credits, event submissions, and re-registrations.

doug.stewart@uvm.edu - for inquiries related to credit card purchases and receipts - out of office until mid-August

jshauna.tilton@uvm.edu - for inquiries related to coach hiring

margaret.mccormack@uvm.edu - for inquiries related to SGA vehicles, re-registrations, and on-campus space reservations

sgapayments@uvm.edu - for inquiries related to purchase orders, purchase portals, fundraising, deposits, and any summer spending

sgareceipts@uvm.edu - please only send receipts here, as we won't be responding from this inbox

uvmsga@uvm.edu - all of the above (minus receipts) and anything else!

Thanks again for reading!

~ The SGA Office Staff